" Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. " Supports managers and employees through a variety of tasks related to organization and communication. " Responsible for confidential and time-sensitive material. " Familiar with a variety of the field's concepts, practices, and procedures. " Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. " Answer and direct phone calls " Organize and schedule meetings and appointments. " Maintain contact lists. " Produce and distribute correspondence memos, letters, faxes, and forms. " Assist in the preparation of regularly scheduled reports. " Develop and maintain a filing system. " Order office supplies. " Book travel arrangements. " Submit and reconcile expense reports. " Provide general support to visitors. " Provide information by answering questions and requests. " Take dictation. " Research and create important presentations and develop processes. " Generate reports. " Handle multiple projects. " Prepare and monitor invoices. " Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities. " Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques. " Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. " Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
EEO:
Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.