Admin Assistant

LHH Recruitment Solutions is partnering with a respected professional services organization seeking an experienced Administrative Assistant to support a busy Tax department. This role is ideal for a highly organized administrative professional who thrives in a fast-paced, deadline-driven environment and enjoys supporting multiple teams, projects, and client-facing initiatives.

The ideal candidate brings strong communication skills, exceptional attention to detail, advanced Microsoft Office proficiency, and the ability to manage confidential information with professionalism and discretion.

Responsibilities

• Provide administrative support to the Tax department and other office teams as needed

• Manage and respond to administrative support requests through internal ticketing systems

• Assist national, regional, and local teams with various administrative functions

• Support tax administration processes, including electronic filing coordination

• Coordinate large-scale meetings, trainings, and conferences

• Manage calendars, meeting invitations, conference room reservations, and event logistics

• Arrange catering, meeting materials, and room setup for internal and external meetings

• Assist with employee onboarding and offboarding activities

• Support expense reporting and reimbursement processes

• Help establish and maintain client records and account information

• Assist with billing support, client documentation, and database maintenance

• Prepare professional business correspondence, presentations, reports, memoranda, and confidential documents

• Maintain electronic and physical records with a high degree of accuracy

• Collaborate with leadership and administrative teams on special projects and office initiatives

• Provide additional administrative support and project assistance as assigned

Requirements

Education

• High School Diploma, GED, or equivalent required

• Bachelor's degree preferred

Experience

• Minimum of 3 years of administrative support experience required

• Experience within a professional services, consulting, legal, accounting, financial services, or corporate environment preferred

• Experience supporting multiple stakeholders and deadlines simultaneously preferred

Technical Skills

• Advanced proficiency with Microsoft Office Suite, including:

• Outlook

• Word

• Excel

• PowerPoint

• Experience with Oracle Financials or similar ERP systems is a plus

Qualifications

• Strong organizational and time-management skills

• Ability to manage multiple priorities in a deadline-driven environment

• Excellent written and verbal communication skills

• Exceptional grammar, spelling, and proofreading abilities

• Strong customer service and relationship-building skills

• High level of professionalism, diplomacy, and sound judgment

• Ability to handle sensitive and confidential information

• Detail-oriented with strong follow-through and accuracy

• Process improvement mindset with the ability to identify efficiencies

• Collaborative team player willing to assist across departments when needed

Job Information

Employment Type: Temp-to-Hire

Job-Site Location: San Francisco, CA (Fully Onsite)

Pay Range: $29.00 - $33.00 per hour

Schedule: Monday through Friday, Full-Time (40 hours per week)

Pay Details: $30.00 to $33.00 per hour

Search managed by: Kenneth Agojo

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.