Academic Coordinator (Administrative Officer 2) - Ophthalmology

Academic Coordinator (Administrative Officer 2) - Ophthalmology - - 31254 - UCLA Health

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Academic Coordinator (Administrative Officer 2) - Ophthalmology

General Information

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Work Location: Los Angeles, CA, USA

Onsite or Remote

Fully On-Site

Work Schedule

Monday-Friday, 8:00am-5:00pm

Posted Date

03/24/2026

Salary Range: $32.2 - 51.36 Hourly

Employment Type

2 - Staff: Career

Duration

Indefinite

Job #

31168

Primary Duties and Responsibilities

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Under the general direction of the Division Chiefs of Cornea & Uveitis and Retina, provides high-level administrative and academic support to advance divisional goals and support fellowship training programs. Responsibilities include assisting the Vice Chair for Academics with faculty appointment, advancement, and promotion materials; preparing presentations and meeting minutes; coordinating meetings; researching topics aligned with the academic mission; and supporting event planning initiatives. The role also involves developing and managing clinic schedules for faculty, fellows, and residents; supporting the Division Chief of Retina by liaising with the Care Connect development team and assisting with enhancement and quality improvement projects, including data collection, analysis coordination with HIMS, and progress tracking. Additional duties include coordinating CME activities; collaborating with the Development Office to support donor engagement; and scheduling meetings related to divisional, quality improvement, research, and development initiatives.

Note: Skills may be subject to testing.

Salary Range: $32.20 - 51.36 Hourly

Job Qualifications

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Required:

• High School Diploma or GED
• Five (5) years minimum Business operations and/or administration experience
• Ability to use high-level discretion and maintain a high level of confidentiality
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Analytical skills sufficient to interpret and apply University and campus policies; define problems: formulate logical conclusions, recognize alternatives
• Strong written skills to prepare accurate, concise, and clear reports and documents
• Communication and interpersonal skills sufficient to work effectively with university-wide and campus-wide Administrators, Deans, Department Chair, faculty and staff both orally and written

Preferred:

• Knowledge of academic and/or administrative structure of institutions of higher education

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

Current/former UC employees are subject to a personnel file review.

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