88 Results for

Office Manager Jobs in Portland, ME

Jobs

New!

Portland, ME3 days ago

New Gloucester, ME7 days ago

When it comes to generating leads, day-to-day duties typically include:Researching organizations and individuals online (especially on social media) to identify new leads and potential new markets. We are a national leader in the industry, providing high-quality engineering, on-time service delivery, and skilled personnel paired with innovative technology and creative solutions.

Brunswick, ME21 days ago

The Main function of the Temporary Full Time Administrative Assistant position is to assist the Community Manager with day-to-day clerical/office duties within a manufactured housing community while maintaining and cultivating positive relationships. Organized: Possessing the trait of following a systematic method of performing a task and maintaining an accurate record of the steps and documents involved.

Biddeford, Maine30+ days ago

Join our Utilities/Energy team of design professionals who provide a host of services that include feasibility studies, detailed engineering design, surveying, permitting, land acquisition, asset management, SUE, construction management, and more for renewable energy, oil and gas, electric transmission and distribution, electric substations and projects. We have also created an internal culture that provides the resources and technology needed to encourage personal and professional growth opportunities through reimbursement for education; a free in-house resource for hundreds of educational and self-enrichment courses; mentorship program; wellness program; Women’s Organization and ongoing philanthropic opportunities.

Saco, ME27 days ago

$19–$20

Addresses any customer complaints that may arise in the absence of the General or Assistant Managers, corrects the issue, and relays any incidents to their General and Assistant Managers. The employee is required to frequently stand, walk, sit, use hands and fingers, reach and lift with arms, climb, stoop, kneel, crouch, or crawl.

Portland, ME30+ days ago

$21–$25 Per Hour

MaineTouch is seeking a highly organized and motivated Program Manager to oversee client intake, admissions, documentation management, and staffing coordination within our Downtown Portland office. You will oversee intake processes, track service documentation, support staffing assignments, and help maintain efficient and compliant administrative systems within our personal care agency program.

New!

Saco, ME1 day ago

$23–$25

Writes and maintains employee schedules while adhering to all scheduling requirements such as weekly labor hour allowances, staffing requirements based on hourly sales, proper allocation of labor, position assignment, and compliance with all city, county, state, and federal labor guidelines. Addresses any customer complaints that may arise in the absence of the General or Assistant Managers, corrects the issue, and relays any incidents to their General and Assistant Managers.

South Portland, Maine30+ days ago

Your responsibilities will encompass: • Inspiring Team Leadership: Foster a positive and collaborative work environment by leading and supervising a dedicated team of administrative and clinical staff. As industry leaders, we are on the lookout for an enthusiastic and seasoned Medical Operations Manager/Practice Manager to join our team and spearhead the operational excellence of our clinic.

New!

TOPSHAM, Maine4 days ago

Other system services include the Central Maine Heart and Vascular Institute, a regional trauma program, LifeFlight of Maine's southern Maine base, the Central Maine Comprehensive Cancer Center and other high-quality clinical services. This position includes office-level leadership though planning, developing, and organizing the workflow; directing and evaluating the activities of the practice and of each staff member, managing the financial performance of the practice and promoting the practice within Medical Group, as well as the greater medical community.

Scarborough, Maine8 days ago

Typically requires the ability to spend 66%+ hours each work day doing the following activities: engage in considerable physical activity, ability to lift and/or push up to 50 pounds, stand on feet for long periods of time, use products or cook food as appropriate for the demonstration, and may be required to work in extremely cold conditions (i.e. refrigerated and freezer sections). Responsibilities: The Company is one of North America’s leading sales and marketing agencies specializing in outsourced sales, merchandising, category management and marketing services to manufacturers, suppliers and producers of food products and consumer packaged goods.

Portland, Maine25 days ago

$126,940–$166,609 Per Year

Portland, ME30+ days ago

$18.75–$23 Per Hour
Full-time

Additional Details: Quality Driven Management strives to deliver market-leading customer experience, business excellence, and financial return through a Quality-oriented culture and day-to-day application of Quality science. The existence of a criminal record is not an automatic or absolute bar to employment and a candidate’s criminal record will be considered individually based on factors such as the relationship between the job sought and the criminal offense, the timing of the offense, the nature of the offense, and any other relevant information.

Scarborough, ME21 days ago

Remote

$85,000–$130,000 Per Year

The Key Account Manager is responsible for making substantive contributions to the Advanced Instruments Artel Bio Portfolio growth in the life science markets and its leadership position in the laboratory industry - through implementing strategic customer-facing programs for the current and future range of products and services in the defined selling territory. Nova Biomedical is proud to be a global leader in osmolality testing and biotechnology and in vitro diagnostic (IVD) instrumentation, dedicated to advancing patient care and scientific discovery with a legacy that continues to shape the future of life sciences.

South Portland, ME13 days ago

Remote

$80,000–$100,000 Per Year
Full-time

Please note: If this position is posted as either fully remote and/or hybrid, in accordance with company policy, individuals residing within a 50-mile radius of a branch location may be required to work onsite in a hybrid capacity as there may be occasions when on-site presence is necessary to meet specific business needs. Coordinate day-to-day administrative and customer service activities, resolving complex issues, and ensuring no errors or omissions.

New!

Portland, ME6 days ago

Remote

$70,000–$90,000 Per Year
Full-time

Please note: If this position is posted as either fully remote and/or hybrid, in accordance with company policy, individuals residing within a 50-mile radius of a branch location may be required to work onsite in a hybrid capacity as there may be occasions when on-site presence is necessary to meet specific business needs. Supporting: Shared Services - provides service support to other IOA account teams and new producers during their first 3-6 months with account management and service.

Lewiston, ME18 days ago

Remote

$70,000–$90,000 Per Year
Full-time

Please note: If this position is posted as either fully remote and/or hybrid, in accordance with company policy, individuals residing within a 50-mile radius of a branch location may be required to work onsite in a hybrid capacity as there may be occasions when on-site presence is necessary to meet specific business needs. Supporting: Shared Services - provides temporary service support to other IOA account teams and account management support to new producers during their first 3-6 months.

Lewiston, ME8 days ago

Remote

$65,000–$90,000 Per Year
Full-time

Portland, ME30+ days ago

Remote

$65,000–$90,000 Per Year
Full-time

Please note: If this position is posted as either fully remote and/or hybrid, in accordance with company policy, individuals residing within a 50-mile radius of a branch location may be required to work onsite in a hybrid capacity as there may be occasions when on-site presence is necessary to meet specific business needs. Service Excellence: Deliver excellent service, proactively anticipate needs, and respond quickly to service requests.

Portland, ME30+ days ago

The ideal candidate will possess strong leadership skills, mechanical engineering expertise, and experience managing central plant operations within complex commercial or healthcare environments. Wheeler Staffing Partners is seeking an experienced Hospital Facilities Manager to support large-scale hospital campus projects in Portland, ME and Hartford, CT.

Brunswick, ME14 days ago

Help support field team members and U-Haul dealerships with equipment and reservation management and placement, while directing incoming customers' equipment to areas based on customer demand and productivity status in order to help balance regional market inventory levels to meet future demand. The states in which U-Haul will decline to hire nicotine users are: Alabama, Alaska, Arizona, Arkansas, Delaware, Florida, Georgia, Hawaii, Idaho, Iowa, Kansas, Maryland, Massachusetts, Michigan, Nebraska, Pennsylvania, Texas, Utah, Vermont, Virginia, and Washington.

Portland, ME7 days ago

The Senior Project Manager will lead project teams, manage budgets, subcontractors, schedules, and vendor relationships while ensuring projects are delivered on time, within scope, and aligned with project objectives. This role requires strong construction leadership experience with expertise in project controls, contract management, and large-scale facility or infrastructure projects.

New!

Portland, Maine6 days ago

Remote

The actual compensation will be influenced by a wide range of factors including, but not limited to previous experience, education, pay market/geography, complexity or scope, specialized skill set, lines of business/practice area, supply/demand, and scheduled hours. You’ll apply practical experience in client-facing customer service (preferred) and use Microsoft Office tools like Excel, PowerPoint, Outlook, and Word proficiently.

Portland, Maine19 days ago

Step Into Your New Role As a Water/wastewater Project Manager, you will lead and manage complex projects, ensuring successful delivery through expert technical guidance, client management, and team leadership. Our collaborative, multidisciplinary group spanning architectural, structural, civil, electrical, mechanical, process engineering, pipeline design, and integrity management works together to deliver integrated, high‑impact solutions.

Portland, ME30+ days ago

Record all fundraising activity in Advancement’s CRM (currently The Raiser’s Edge NXT) ensuring timely and accurate donor contact reports, donor and sponsorship commitments, and relevant events information is input into appropriate constituent records, in line with Advancement’s policies and procedures. Maintain a regular cycle of annual communications about planned giving, ensuring that planned giving opportunities are appropriately and adequately presented through BGCSM’s digital and print communications channels .

New Gloucester, ME30+ days ago

Remote

Budget Management at Scale: Comfortable managing significant paid media budgets across multiple clients simultaneously, with a track record of accurate pacing and strong performance outcomes. Headquartered in Maine, we partner with SMBs and growing brands across industries like consumer goods, hospitality, financial services, home services, and retail.

Springvale, ME11 days ago

Remote

Waypoint offers comprehensive services, including a special purpose private school for children with autism, other developmental disabilities, and behavioral health needs, case management and outpatient therapy services for adults and children, and residential, community-based, and in-home supports for adults. Case Managers provide support to adults with intellectual disabilities/autism; serving as an advocate, ensuring choice and satisfaction with services, developing comprehensive plans of care and monitoring the individual's health and safety.

Portland, ME13 days ago

$100,000–$120,000 Per Year
Full-time

This role is based out of the Portland, Maine office and offers long-term stability with exposure to projects ranging from $3M-$25M.Client DetailsMy client is a relationship-driven, employee-owned general contractor with 35 years in business and a standout reputation throughout Southern Maine. A highly respected construction firm in Northern New England is seeking a Project Manager to support a growing pipeline of work across multifamily, mixed-use, hotel, and commercial projects.

Kennebunk, ME19 days ago

$80,000–$115,000 Per Year
Full-time

Projects ranging from $1M - $7M, and an excellent reputation with the quality of work and professionalism from their team.40+ years building High-End Custom Homes throughout the state of Maine, this Builder has been expanding and growing consistently over the decade! ProfileA successful Project Manager - Residential Construction should have:A strong understanding of residential construction practices and processes.

Portland, ME18 days ago

$70,000–$78,000

Current benefits include: Fully paid individual health and dental insurance coverage and significant coverage for dependents’ health insurance; Vacation (20 days), Holidays (13.5), Sick Days (12), and Personal Days (4); Reduced Hours Fridays; Paid parental leave and a paid family and medical leave policy; Paid sabbatical after each 5 years of employment; Employer Retirement Contributions; Health Savings Plan; Law School Repayment Assistance; Employer paid premium for long term disability and life insurance; Individual and staff-wide professional development opportunities; and. Research and identify prospective business donors; conduct active outreach to cultivate new Resilience Circle members, with a focus on values-aligned businesses across industries that depend on and support Maine’s immigrant workforce; and make direct asks in alignment with ILAP’s fundraising values and relationship-based approach.

Portland, Maine12 days ago

$65,000–$100,000 Per Year

We recognize that the expertise of our staff is our strongest asset, so we generously reward employees for successful performance and invest in their careers through training and the development of new skills and certifications. From pipelines to power plants, roadways to reservoirs, schoolyards to security solutions, clients look to TRC for breakthrough thinking backed by the innovative follow-through of an industry leader.

Biddeford, ME30+ days ago

Our materials are being used on ground-breaking space initiatives such as the Orion Multi-Purpose Crew Vehicle and the heat shield for NASA's Mars 2020 mission, important missile programs, airfoils in commercial and military jet engines, and as lightweight armor for U.S. military ground vehicles. The CI Manager will partner cross-functionally with manufacturing, quality, engineering, supply chain, and leadership teams to enhance efficiency, product quality, and compliance while supporting strategic business objectives as well as training to applicable staff members.

Saco, ME7 days ago

Full-time

Maine Molecular Quality Controls, Inc. (MMQCI) designs, develops, manufactures, and sells unique quality control products used by hospital laboratories and manufacturers to monitor the accuracy of tests for genetic, oncologic, and infectious diseases. The ideal candidate brings 5+ years of progressive accounting experience, strong GAAP knowledge, and preferably a CPA license and biotech or life sciences experience.

Saco, Maine29 days ago

Job Summary: Negotiates favorable terms, volume discounts and long-term contracts with suppliers and prepares and processes requisitions and purchase orders for the procurement of goods, services and supplies for customer-related business processes or for internal use as a generalist or in a combination of Purchasing Disciplines Impact of the Role: General Profile. Company Overview: General Dynamics Ordnance and Tactical Systems (OTS) is a global leader in the design, engineering and production of munitions, energetics, weapons, armaments, and missile subsystems around the world.

Portland, Maine30+ days ago

$45,000–$50,000 Per Year

Founded in 2015, the company serves a collection of seven world-class owned venues and a client roster of the most iconic arenas, stadiums, convention centers, music festivals, performing arts centers, and cultural institutions, spanning four continents. Oak View Group: Oak View Group (OVG) is the global leader in premium live entertainment infrastructure and services, with a platform spanning venue development and end-to-end capabilities across venue management, hospitality, and sponsorship sales.

Scarborough, Maine8 days ago

New!

Portland, ME2 days ago

The Assistant Store Manager leads front-line associates to deliver excellent customer service and oversee daily operations at a retail location, including staffing, inventory, cash management, safety, and store appearance. What You'll Need: - High school diploma or equivalent, or 3-5 years leadership experience.

Westbrook, Maine29 days ago

Boulos Company (ESB) – a subsidiary of MYR Group Inc. – performs electrical construction services throughout the Northeastern U.S. We have two divisions, offering both powerline construction and commercial/industrial electrical construction, making us a full-service electrical provider. ESB’s commercial and industrial electrical construction division specializes in large-scale commercial electrical projects, telecommunications, traffic signalization, gas distribution, high voltage distribution service and maintenance.

Portland, ME27 days ago

The Project Manager is responsible for planning, organizing, designing, and controlling the activities of projects to best accomplish the successful completion while operating within established schedules, budgets, and Quality Assurance/Quality Control (QA/QC) policy constraints. Oversee and manage project proposal development through planning, detailed site design, stormwater designer, preparation of site plans, drainage studies, permit documents and specifications.

South Portland, Maine30+ days ago

$100,000–$125,000

The individual should be able to work independently and also lead small groups, solve problems and provide solutions, possess strong communication skills and leadership ability, prepare financial statements, and be committed to providing quality service. About Runyon Kersteen Ouellette:Runyon Kersteen Ouellette (RKO) is a dynamic and energetic collection of 30 professionals and support staff with offices located in southern Maine and Rochester, New Hampshire.

Biddeford, ME26 days ago

$21–$27 Per Hour

You will work to help coordinate and collaborate with each provider working with the child to ensure that their needs are being addressed - home needs, school needs, medical needs, and/or community needs. You will complete intakes for new clients, complete psychosocial assessments and other intake assessments, complete weekly documentation needs, make referrals, and complete initial and 90-day treatment plans.

Portland, Maine14 days ago

The Territory Sales Manager aggressively manages and pursues Law Enforcement and other sales opportunities from existing leads as well as new prospects within their assigned territory and strategically persuades them to purchase VirTra simulators and accessories. This position is responsible for executing the sales cycle including, but not limited to, product demonstration, development and presentation of proposals and quotes, closing of sales, and post-installation follow up.

Portland, ME13 days ago

$100,000–$120,000 Per Year

A highly respected construction firm in Northern New England is seeking a Project Manager to support a growing pipeline of work across multifamily, mixed-use, hotel, and commercial projects. With approximately 90-100 employees and $50M-$80M in annual revenue, they are known for exceptional culture, strong leadership, and a commitment to building projects that positively impact the communities they serve.

Portland, ME14 days ago

The Project Manager will be responsible for planning, organizing, designing, and controlling the activities of projects to best accomplish the successful completion while operating within established schedules, budgets, and Quality Assurance/Quality Control (QA/QC) policy constraints. Are you searching for a new opportunity to join a growing 100% employee-owned company that offers professional development opportunities, values an excellent work life balance and giving back to your community?

Yarmouth, ME12 days ago

$130,000–$150,000

The ideal candidate is a proactive leader with strong technical construction knowledge, exceptional organizational skills, and the ability to manage multiple stakeholders while driving projects to successful completion. We are seeking a driven construction professional who thrives in a fast-paced environment and can successfully lead projects, teams, and client relationships from preconstruction through closeout.

Falmouth, ME27 days ago

Success in this position depends on balancing hands-on technical capability with leadership and communication skills, while cultivating a collaborative environment that builds technical skillsets and supports sustained operational excellence. Anywhere workers are lifting and positioning items, handling pallets, working with parts in containers or transporting loads in a factory or warehouse, SIGI has a product to make the job faster, safer, and easier.

Lewiston, ME30+ days ago

Full-time

Play a key role in project documentation and use of SEC’s Viewpoint Project Management and Operations software to keep track of and manage projects successfully to mitigate risk and ensure on budget and on schedule delivery of all projects involved with. Play a key role in the project startup, preconstruction planning, coordination, prefab and workface planning process under the supervision or a Project Manager or another Supervisor/Mentors.

Portland, ME11 days ago

Our highly skilled and dedicated people, located in the communities we serve, combined with our knowledge of the power industry, technology expertise, and commitment to safety, ensures we deliver the right solutions that keep our customers' operations up and running today and better equipped for tomorrow. Spark Power is the leading independent provider of end-to-end electrical services and operations and maintenance services to the industrial, utility, and renewable asset markets in North America.

Yarmouth, ME30+ days ago

$100,000–$130,000

Develop and maintain a construction schedule with project deliverables and milestones in Microsoft Project based on plans and specs, including scheduling of subcontractors and adjusting/updating the schedule as required. • Process/Create/Review/Coordinate RFIs, submittals, change orders, purchase orders, back charges, requisitions, payment applications, punch list items and delay claims as required by project.

Portland, ME30+ days ago

Full-time

From providing easier and better ways for citizens to access state government information and programs aiding in a more informed and better served populace, to keeping pets and animals safe through registration and welfare tracking, to making vaccines available to people most in need- our software often has a direct benefit to people we’ll never meet. Portland Webworks (and our public sector brand GovWebworks) is a mission-driven software consulting and professional services agency focused on custom development for the public sector.

Portland, Maine29 days ago

$88,380–$150,000 Per Year

6+ years of experience in one of the following: Managing multiple sites and/or multiple Assistant Asset Manager(s)/Asset Manager I/II(s) and/or size/complexity of single site or 6+ years of management experience in a central plant or facility or 6+ years of experience in mechanical construction with a large mechanical subcontractor or MEP design consultant. This will include directly managing the O&M of the CEP for the campus, working with, and mentoring the owner's staff on the O&M and energy usage of multiple facilities as part of a greater campus effort.

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Office Manager Jobs in Portland, ME

HVAC General Manager Davron LLC

Business Development Manager Mountain Ltd.

Temporary Administrative Assistant Legacy Communities IV LLC

SUE Manager Colliers Engineering & Design

Assistant Manager Ziggi's Coffee

Program Manager MaineTouch LLC

General Manager Ziggi's Coffee

Medical Operations Manager/ Practice Manager Medi-Weightloss

Practice Manager - Topsham Care Center Central Maine Medical Center

CDS Full Time Event Manager - Product Demonstration Advantage Solutions

Project Manager 2- Wastewater Tighe & Bond

Retail Assistant Manager FedExGround

Key Account Manager Artel Nova Biomedical

Senior Account Manager - Commercial Lines Insurance Office of America

Account Manager - Commercial Lines (Eastern or Central Time Zone) Insurance Office of America

Commercial Insurance Account Manager (Eastern Time Zone) Insurance Office of America

Account Manager - Commercial Insurance (Eastern Time Zone) Insurance Office of America

Account Manager - Commercial Insurance (Fully Remote Option) Insurance Office of America

Asset Manager Wheeler Staffing Partners

Reservation Agent (in office) U-Haul

Sr. Project Manager (Maine) Wheeler Staffing Partners

Personal Lines Client Service Manager Gallagher

Water / Wastewater Project Manager Kleinfelder Inc

Donor Engagement Manager Boys & Girls Clubs of Southern Maine

Paid Media Manager Anchour

Adult Case Manager Waypoint Maine

Project Manager - Projects up to $25M - Portland, ME Michael Page International

Project Manager - Kennebunk ME - Residential Construction Michael Page International

Development Engagement Manager ILAP

Environmental Scientist/Geologist/Task Manager TRC Companies, Inc.

Continuous Improvement Manager Fiber Materials

Accounting Manager MMQCI

Manager, Procurement General Dynamics Ordnance & Tactical Systems

Group Experiences and Marketing Manager l Full-Time l Cross Insurance Arena Oak View Group

CDS Full Time Event Manager - Product Demonstration Club Demonstration Services

Assistant Store Manager Safelite AutoGlass

Project Manager (Electrical Construction) E.S. Boulos Company

Civil Engineering Project Manager Haley Ward

Audit Manager Runyon Kersteen Ouellette

Children's BHH Care Coordinator/Case Manager Spurwink Services

Territory Sales Manager - North East VirTra, Inc.

Project Manager - Projects up to $25M - Portland, ME Michael Page

Structural Project Manager Haley Ward

Sr. Project Manager Blane Casey Contractors

Engineering Order Manager Southworth International Group

Commercial/Industrial Assistant Project Manager Sargent Electric

Solar Site Manager Spark Power

Project Manager Blane Casey Contractors

Software Development Manager Portland Webworks

Asset Manager IV ENFRA LLC

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