UNKNOWN

FEED

The Sr Administrative Assistant role is essential to execution and achievement of goals and objectives of the Commercialization organization providing administrative support for the function, the leadership and team members including: Coordinates internal and external meetings/teleconferences along with corresponding logistics, room reservations, catering, audio-visual equipment set-up, and other support needs. Plans and coordinate complex domestic and international travel details including flights, VISA applications, travel documents, car transports, hotel bookings, restaurant reservations and other travel related needs for senior leadership; this may require evening or weekend support, depending on the travel requirements.

YEAR

Revolution Medicines

Senior Administrative Assistant II, Commercialization

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Enterprise Platform Experience skilled in working with enterprise platforms like Workday, DocuSign, ServiceNow, Tableau, and Greenhouse, with a proven ability to streamline workflows and solve problems quickly within these systems. Technology-Driven Efficiency experienced in leveraging modern tools, including AI tools (ChatGPT, Gemini), to drive administrative efficiency and thrive in a multi-tool, high-velocity environment.

HOUR

Everpure, Inc

Administrative Assistant

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PART_TIME

The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence.

Khalsa Fuel

FULL_TIME

The Administrative Assistant is also responsible for performing routine clerical and administrative functions such as drafting correspondence, scheduling facility tours and appointments, organizing and maintaining records and providing general information to student families and visitors. Learn & Play Montessori aims to be one of the best Montessori schools in the greater San Francisco Bay Area.

Learn & Play Montessori

partner Hirebridge

Required: Ability to learn donor databases and shared services systems, maintain accurate confidential records, and perform routine financial documentation and follow-up. Coordinate conversion preparation with the Director and CommonSpirit data team, including spouse and other non-constituent mapping, fund and appeal cleanup, and transfer of event, RSVP, and volunteer call histories.

Pathways Home Health & Hospice

Foundation Administrative Coordinator

partner JazzHR

As the primary point of contact at the center, this position supports day-to-day operations by managing the front desk, coordinating communication, assisting with program logistics, and maintaining smooth administrative workflows. The role requires strong customer service skills, attention to detail, the ability to multitask in a high-paced environment, and a commitment to ACE's mission of building community connection, supporting family stability, and strengthening neighborhood engagement.

CATHOLIC CHARITIES OF SANTA CLARA COUNTY

Admin Assistant ACE

General Job Description: This position is responsible for supporting project teams (Engineers, Project Managers, Designers, BIM Coordinators, and Trade Detailers) by implementing, evaluating, and managing BIM processes and executing ACCO's BIM workflows. Whether your project is a low or high-rise office building, a shopping mall, hospital, semi-conductor fabrication facility or pharmaceutical manufacturing plant…ACCO can design, build, install, and maintain a mechanical system to meet your needs.

ACCO Engineered Systems Inc

BIM Coordinator

Review all quoted work orders: Auto-bill quoted work orders that meet billing requirements, Update the quote source on the work order if required by the project manager, Add a Billing Status note explaining why a work order can't be billed, Log unbillable work orders in Smartsheet for the PM to review and update, Check Smartsheet daily for updates or follow-ups on open work orders, Update the completion date in Smartsheet when a work order is ready to bill (this archives it), Update the Billing Status note whenever there's a follow-up or new information, Review all open work orders and confirm why they remain open; follow up with the PM or technician if needed. Review all service call work orders: Bill completed service calls once all costs are posted, Add a Billing Status note explaining why a work order can't be billed, Contact the technician if information or parts are missing, Update the Billing Status note for any follow-ups or changes, Review all open service calls and confirm why they remain open; follow up with the technician if needed.

Billing Coordinator (Temp to Hire)

To comply with Washington State’s pay transparency laws (RCW 49.58.110), this job posting includes a designated email address for the Washington State Department of Labor & Industries to send any notices of noncompliance: Recruiting@InterDent.com. We focus on a commitment to patient care, operational and clinical excellence, personal accountability, building relationships, and seeking out innovative and creative approaches to support our patients and teams.

Positions in our Dental Offices

Treatment Coordinator

From the development of state-of-the-art facilities and the provision of management services and evidence-based rehabilitation to the post-release reintegration and supervision of individuals in the community, GEO offers fully diversified, cost-effective services that deliver enhanced quality and improved outcomes. Maintains the STOP database, performing all data entry, report and export data as required by CDCR, GEO Corporate, the GEO Area Manager, STOP Program Director, and/or the Staff Accountant.

<a href="https://www.geogroup.com/GEOs_Continuum_of_Care">Global Leader in Evidence-Based Rehabilitation</a>
The GEO Group is committed to providing leading, evidence-based rehabilitation programs to individuals while in-custody and post-release into the community through the "GEO Continuum of Care®." GEO's diversified services platform provides unique capabilities for the delivery of educational and vocational programs, cognitive behavioral and substance abuse treatment, and faith-based services. The GEO Continuum of Care is enhanced in-custody offender rehabilitation programming, including cognitive behavioral treatment, integrated with post–release support services.
Who We Are
GEO provides complementary, turnkey solutions for numerous government partners worldwide across a spectrum of diversified correctional and community reentry services. From the development of state-of-the-art facilities and the provision of management services and evidence-based rehabilitation to the post-release reintegration and supervision of individuals in the community, GEO offers fully diversified, cost-effective services that deliver enhanced quality and improved outcomes.

The GEO Group Inc

DATA ENTRY COORDINATOR

The Regulatory Affairs Coordinator works collaboratively with Regulatory Affairs, Quality, Research & Development (R&D), Project Management, Commercial, and other cross-functional teams to ensure accurate documentation, timely responses, and efficient regulatory processes. The position supports regulatory activities associated with dietary supplements and is responsible for coordinating regulatory documentation, customer information requests, certification support, and regulatory record maintenance.

SCN BestCo

Regulatory Affairs Coordinator

Prior experience directing projects in the clinical research environment including: supervising research assistants, directing compliance, directing specimen collection/biobanking, directing SOP development, directing protocol development, directing relational database including data-quality workflows, developing studies from beginning to end). Additional responsibilities include directing approved sample distributions and timelines; overseeing clinical data analyses and clinical-characteristics tables; coordinating annual IRB renewals, updates, amendments, and new submissions; and leading development, distribution, analysis, refinement, and publication of Delphi consensus questionnaires.

Stanford University

Clinical Research Coordinator 3

Essential Duties and Responsibilities: Plan, organize, and execute in-person and virtual meetings for Service leadership, Sales Managers, sales teams, vendors, and project stakeholders, including scheduling, logistics, and meeting minutes with action items. Develop, edit, and assemble Facility Services Group work products, including proposals, bids, submittals, RFIs, O&Ms, closeout documentation, presentations, and marketing materials; manage document control and plan/spec distribution.

Senior Project Coordinator

Establishes and promotes a positive, team-oriented work environment emphasizing employee involvement, pro-active communication, inter-departmental cooperation, and continual improvement on all levels. Ensures all department employees receive specific and detailed orientation, skills and safety training, appropriate materials and information, regular evaluations, and pro-active coaching to support their continued development.

<h1>Working for UPS</h1>
	Where are you headed? If you’re ready to get what you want out of your job — out of your life — the smart route is at UPS. As a growing, dynamic Fortune 50 organization, we have the kind of opportunities that will help you go as far as your ambition will take you. So if you’re looking to start on a rewarding future, we’ll get you moving in the right direction. 
	Here at UPS, we have many positions available, from Hourly Part-Time Package Handlers and Seasonal positions, to Drivers, Mechanics, and full time Professional opportunities. We have professional roles available in Marketing, Information Technology, Sales, Engineering, Finance & Accounting, Customer Solutions, and Global Business Services. 
	Every day, we choreograph the infinite movements of goods, funds, and information in more than 200 countries and territories. 
	From our early roots as a Seattle, Washington bike-messenger company to our present day, multi-billion-dollar global corporation, our team has held a singular focus – empowering commerce around the world. We have become the world's largest package delivery company and a leading global provider of specialized transportation and logistics services. 
	From global giants to local mom and pop businesses, we improve distribution networks and manage supply chains to help our customers to do what they do best. That’s how we make the world work better. And that’s how we build better careers and reward people like you for doing what they love to do most. Join us! 
	
	 <img src="https://ad.doubleclick.net/ddm/ad/N4789.343.0788391736321/B10798633.146817616;sz=1x1;ord=1234567890;dc_lat=;dc_rdid=;tag_for_child_directed_treatment=?" border="0" width="1" height="1" alt="Advertisement">
		<h1>Our Mission</h1>
		Empowering careers & commerce around the globe takes more than the concerted efforts of innovative thinkers, collaborative teammates & incredible technology. It calls on the values, purpose & mission that have driven us right from the start. We build on our legacy as a caring & responsible corporate citizen through the conduct of our people and company in the communities we serve. Inspire our people & business partners to do their best, offering opportunities for personal development & success.

United Parcel Service Inc

Helper Coordinator

Powered by Ambient Pulsar, the first reasoning Vision-Language Model purpose-built for physical security, our platform seamlessly integrates with existing security cameras and physical access control systems to unify monitoring, access control, threat assessment, response, and investigations through an always-on reasoning layer that augments security operators with superhuman capabilities. About The Role: As our Workplace & People Operations Coordinator, you'll be a key operator behind the scenes at Ambient-helping run our Redwood City office and creating an environment where employees can do their best work, candidates have exceptional experiences, and our leadership team can move quickly.

Ambient.ai

Workplace & People Operations Coordinator

The Millennium Group (TMG) is an award-winning business process outsourcing firm focused on print, mail, document scanning, reception, and related office support services for Fortune 500 companies, professional service firms, and institutions of higher education. Submit and follow up on vendor and landlord work orders regarding issues such as HVAC/temperature, lighting, plumbing, building connectivity, fixtures, spills, hazards, cleaning, and repairs, partnering with staff, vendors, and support teams through full resolution.

For over 50 years, Millennium Group has offered the most technologically advanced access control systems on the market, specializing in solutions for education and healthcare.  A pioneer in scalable web-based access control systems, servicing industries and organizations that require varying levels of restricted entry, Millennium Group is large enough to meet all access control needs, but flexible enough to offer customized solutions and service.  For more information about Millennium Group’s complete line of access control systems, contact Millennium Group, Inc., 16 Tech Circle, Natick, MA 01760

The Millennium Group

Facilities Coordinator

Activities will include the material handling aspects of the company, Managed Services core offerings such as product receiving, stocking, product disbursement, inventory delivery, chemical handling, glass washing, and auto clave, and other basic inventory management activities. Working Conditions: Works primarily at customer locations, in an office environment to include cubicles and/or in and around shipping/receiving docks, stock rooms, storage locations, and laboratory environments.

Mindlance

Production and Industrial - Inventory Control Coordinator

jobdiva

Work with property managers to handle routine property management operations, including procurement of property supplies and services, escorting vendors, perform vehicle and equipment logistics, assisting with other general duties as requested. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

JLL is a financial and professional services firm specializing in commercial real estate services and investment management. We create value for companies and institutions that invest in and use real estate. With 60,000 employees across 280 corporate offices worldwide, we serve the local, regional and global real estate needs of corporates and investors in more than 80 countries. Our integrated services offering is grounded in expertise in all property types, a deep understanding of real estate markets and capital markets, and is coordinated and consistent across geographies.

Develop and maintain collaborative working relationships with faculty, residents, fellows, medical students and staff at all levels internal and external to the organization to represent the core values of the Stanford Dermatology learning environment and represent the departmental mission. Minimum Experience: Three years of experience coordinating educational programs, particularly Accreditation Council of Graduate Medical Education (ACGME) accredited residency and/or fellowship programs or combination of education and relevant experience.

Residency/Fellowship Program Coordinator 3

Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. 1-3 years of experience in administrative, operations, or coordinator roles, preferably supporting multiple stakeholders in commercial real estate or professional services.

Office Coordinator Jobs in San Jose, CA

Senior Administrative Assistant II, Commercialization Revolution Medicines

Administrative Assistant Everpure, Inc

Administrative Assistant Khalsa Fuel

Administrative Assistant Learn & Play Montessori

Foundation Administrative Coordinator Pathways Home Health & Hospice

Admin Assistant ACE CATHOLIC CHARITIES OF SANTA CLARA COUNTY

BIM Coordinator ACCO Engineered Systems Inc

Billing Coordinator (Temp to Hire) ACCO Engineered Systems Inc

Treatment Coordinator Positions in our Dental Offices

DATA ENTRY COORDINATOR The GEO Group Inc

Regulatory Affairs Coordinator SCN BestCo

Clinical Research Coordinator 3 Stanford University

Senior Project Coordinator ACCO Engineered Systems Inc

Helper Coordinator United Parcel Service Inc

Workplace & People Operations Coordinator Ambient.ai

Facilities Coordinator The Millennium Group

Production and Industrial - Inventory Control Coordinator Mindlance

Facilities Coordinator JLL

Residency/Fellowship Program Coordinator 3 Stanford University

Sales Coordinator, Brokerage JLL

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