202 Results for

Office Administrator Jobs in Oakland, CA

Jobs

New!

San Francisco, CA4 days ago

$30–$32

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure.

New!

South San Francisco, CA1 day ago

$40–$50 Per Hour

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. This is an excellent opportunity to join a thriving and growing company, where you will play a crucial role in the day-to-day operations and long-term success of our team.

New!

San Francisco, CA5 days ago

$41.03–$53.85
Full-time
Employee

This role will deliver value in the following ways: central support resource for the leader and the practice team; an integrator connecting work streams that would otherwise remain siloed; a communicator linking the practice team, clients, and the broader organization. Leveraging the Firm's Travel Department while overseeing all aspects of travel planning, logistics, details, and execution, to attorney preferences, aiming to be efficient with the attorney's time during business trips, and keeping client-related components of business trips at the forefront.

New!

Oakland, CA4 days ago

$140,000–$165,000

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors, including but not limited to:The individual’s skill sets, experience, and training; Licensure and certifications; Office location and other geographic considerations; Other business and organizational needs.

San Francisco, CA30+ days ago

Remote

Temporary
Contractor
Full-time

Coordinate scheduling of planning meetings, stakeholder sessions, and internal convening prep activities, including meetings such as the recurring CARE Team discussions that inform CARE Act project needs. • Help track vendor responses, maintain procurement documentation, and support follow up tasks for temporary staffing or vendor contracts linked to CARE Act work (e.g., temp encumbrances).

San Rafael, CA8 days ago

$30–$39.60 Per Hour
Full-time
Employee

This individual must be a self-starter and can manage multiple priorities in a continually changing environment with little to no guidance, and have the ability to look ahead at potential issues that need addressing early. The Executive Coordinator's assignments will be varied and complex in nature, requiring utmost discretion and sensitivity, often requiring considerable judgment, creativity, and discretion in resolving issues.

Sausalito, CA30+ days ago

Are you someone who thrives in fast-moving environments, loves building systems, stays ahead of the details, and takes pride in being the backbone of smooth operations? We are a dynamic, multi-company organization made up of three high-performing event logistics and staffing companies AND one innovative, technology-driven startup.

san francisco, CA30+ days ago

$40,000–$45,000

At LANgineers, we are looking for an experienced Executive Assistant who will provide support with clerical tasks, ensuring all related corporate procedures are well-organized and performed on time. We can securely capture a caller's credit card information for Merchant Card Processing without exposing the payment info to the customer's agents.

Pleasanton, CA30+ days ago

$20–$22 Per Hour

We are rated A+ by the Better Business Bureau and have earned a spot on the INC 5000 list of fastest-growing private companies in the US. As an Office Administrator, you will be responsible for making and answering customer calls, handling filing duties, and processing financial transactions.

San Francisco, CA30+ days ago

Preparing materials for presentations/meetings, including typing, proofreading, photocopying and distribution; Providing timely and accurate follow-up to projects assigned and you will be responsible for arranging coverage when away from desk or office. Providing primary and back-up phone coverage, directing calls to appropriate parties; Coordinating international/domestic travel and hotel arrangements, including creation of extensive trip itineraries and expense reimbursement requests.

Walnut Creek, California18 days ago

$27–$33 Per Hour

ECS is currently ranked #60 in Engineering News-Record’s Top 500 Design Firms (April 2026), #148 in Engineering News-Record’s Top 200 Environmental Firms (October 2025) and #50 in Zweig Group’s Hot Firm List (May 2025). Track and document the petty cash/corporate credit card accounts by writing checks, requesting replenishments, reconciling bank and internal accounting balances.

Walnut Creek, CA13 days ago

$19–$25

We offer the absolute best in catering services and have our own factory where we create authentic Italian entrees, raviolis, sauces, pastas, and delicacies to sell in finer retailers throughout Northern California. Since we established the first Genova Delicatessen in Oakland, California in 1926, our delis have been famous for our fresh bread, specialty cheeses, and the best cuts of meat, and specialty groceries.

New!

San Francisco, CA5 days ago

$25–$35 Per Hour

This role is responsible for expediting all transactional work relating to the listing and sales of commercial real estate, training of new Agents and other personnel on company applications and software programs, as well as the performing of various administrative and marketing tasks related to the commercial real estate brokerage. Marcus & Millichap offers owners and investors the nation's most comprehensive real estate research and analysis for all types of income-producing property.

Berkeley, CA15 days ago

$50–$75 Per Hour

Your responsibilities will encompass a wide range of tasks, including: Financial Management: Accurate record-keeping using Quickbooks Desktop and Procore, including accounts payable and receivable, payroll, and reconciliations. Contractor Staffing Source is seeking an experienced Bookkeeper / Office Manager on behalf of a well-established, high-end residential remodeling firm based in the San Francisco Bay Area.

Concord, CA30+ days ago

Full-time

If you are a dedicated professional looking for a rewarding opportunity as a Business Office Manager in a supportive and dynamic healthcare environment, we encourage you to apply to join our team at Diablo Valley Post Acute! The Business Office Manager supports facility operations by maintaining business office systems and supervising staff.

San Francisco, CA30+ days ago

Full-time

Minimum 2 years’ experience as Administrator, Director of Nursing or Office Manager in a Multi-Specialty Ambulatory Surgery Center or similar Outpatient Center. Provide direction for evaluation of all facility programs and committee activities, including but not limited to Quality Management Improvement and Infection Control as well as delegate responsibilities to appropriate personnel.

Foster City, CA13 days ago

Contractor

Title:Quality Documents and Training Administrator - II Location: Foster City, CA- Local Candidates Only - Bay Area Contracts: 12 + Months Pay: $37.84 Job Description We are currently seeking a dynamic, highly motivated, and experienced Training Coordinator focused on Event planning and project management for Commercial Learning + Development. Proven Big Picture thinking and decision-making skills Execution and problem-solving skills under pressure Able to be successful working independently as well as within the context of a team Ability to establish effective working relationships with a diverse range of stakeholders Proficient in Microsoft Office suite.

San Francisco, CA19 days ago

Vendor relationship management, including selection of vendors, contract negotiation, invoice review, and management and coordination of regular building needs (HVAC, fire extinguishers, janitorial, building security, regular maintenance.). Five or more years successfully managing all aspects of an office space including office events, hosting client meetings, facilities, maintenance, construction, consultant coordination and other office needs as needed.

San Ramon, CA19 days ago

A CEO of multiple entities is looking for an Executive Assistant who is skilled in project management and interested in becoming a chief of staff. ¨Maintain open communications with the Executive team, including meeting regularly with them and providing information or documents as needed.

Oakland, CA30+ days ago

Blackstone Talent Group is a wholly owned subsidiary of Blackstone Technology Group, a global IT services and software firm that implements technological solutions across commercial industry verticals and the US Federal Government. This role ensures that JIRA supports scalable, efficient workflows across teams while maintaining system integrity, performance, and usability.

Benicia, CA30+ days ago

Full-time

To ensure success, front office receptionists should be confident and professional administrators with fantastic communication and interpersonal skills that will contribute to the efficient day-to-day administration of the healthcare facility. Patient Care and Satisfaction: Strive to deliver a five-star experience with exceptional customer service to all patients, addressing their concerns and resolving any issues that may arise.

Palo Alto, CA30+ days ago

Provides various business AND office support activities and services which may include copy services, word processing, mail and distribution services, records retention, office reception, facilities administration, travel coordination, and support. Our mission critical applications, including Clean Master, CM Security, Battery Doctor and Duba Anti-virus, help make the internet and mobile experience speedier, simpler, and safer for users worldwide.

Pleasanton, CA30+ days ago

This is a forward-facing role that serves as the first point of contact for patients, helping ensure a smooth, welcoming, and efficient office experience. We are seeking a friendly, detail-oriented, and tech-savvy Medical Office Administrator to join an established medical practice in Pleasanton, CA.

Walnut Creek, CA30+ days ago

Full-time

You'll play a crucial role in ensuring that proper administrative procedures are maintained at all times while supporting the overall operations of the facility. Interdepartmental Collaboration: Develop and maintain good working relationships with personnel from various departments within the facility.

San Francisco, CA30+ days ago

Your main administrative duties include maintaining personnel records, managing HR documents (e.g. Our ideal candidate has experience with HR procedures and can juggle various administrative tasks in a timely manner.

Mountain View, CA30+ days ago

$30–$45 Per Hour

Excellent Communication Skills: Strong oral and written communication abilities to interact effectively with vendors, internal teams, and stakeholders. Experiences & Qualifications: + Minimum 2 Years of Proven experience in operations, facility management, food facility management, or a related field in a corporate environment.

Mountain View, CA7 days ago

The PASCAL Technical Service Administrator supports the PASCALTechnical Service department by coordinating service activities, customer communications, complaint-related follow-up, RMA processing, parts orders, field service scheduling, inventory transactions, and service documentation. This position requires strong attention to detail, excellent communication skills, the ability to work cross-functionally, and comfort working in ERP, CRM, and service management software systems, including platforms such as Microsoft Dynamics 365 Business Central and ServiceMax.

Redwood City, CA13 days ago

$25–$30 Per Hour

indiGO Auto Group is an industry thought leader representing 30 timelessly modern franchised dealerships in eight US markets, including Houston, TX, Rancho Mirage, CA, Palm Springs, CA, Riverside, CA, Marin, CA, Redwood City, CA, St. Louis, MO, San Francisco, CA, Sugar Land, TX, Fort Collins, CO, and most recently Little Rock, AR. indiGO is proud to represent the best in luxury automotive brands as well as the best people – come and join us today!

San Mateo, CA30+ days ago

$159,070–$192,980 Per Year

Every day, tens of millions of people come to Roblox to explore, create, play, learn, and connect with friends in 3D immersive digital experiences– all created by our global community of developers and creators. Experience working with Data Center Operations, Accounting, Procurement, Networking, Software Engineering and 3rd party Vendor teams and understanding the importance of tracking physical assets will be a huge plus.

Redwood City, California11 days ago

$24.41–$31.17

We are looking to build our workforce with a staff who share this vision and want to instill passion in learning emphasizing student strengths and gifts for all learners: all abilities, all ethnicities and cultural identities, LGBTQ+ youth, and multilingual learners. Collect and account for fees, fund-raising moneys and other cash as assigned; receive monies, issue receipts, balance, reconcile and post to ledgers; prepare deposits as needed; maintain related financial records.

Foster City, CA10 days ago

Key Responsibilities: Connectivity Management & Procurement: Drive the end-to-end process for all data service orders (MACD—Move, Add, Change, Disconnect), including Broadband/DIA, Fiber, EPL, and WISP services. You will be responsible for submitting complete order packages, scheduling installations, driving Service Level Agreements (SLAs), and aggressively resolving service issues to meet deadlines.

Oakland, CA30+ days ago

$33.80–$38.83 Per Hour

This role plays a critical part in advancing the organization's mission by ensuring efficient executive operations, strong board support, and effective communication with donors, partners, and community stakeholders. This role requires exceptional discretion, strong judgment, and the ability to manage complex schedules, communications, and priorities in a fast-paced environment.

New!

San Francisco, CA1 day ago

$49,000–$52,000 Per Year
Full-time

You will handle day-to-day case administration through our proprietary case management system (PRISM), correspond with parties, attorneys, and neutrals, and ensure accurate scheduling, documentation, and billing processes. The American Arbitration Association (AAA) seeks a detail-oriented and service-driven Case Administrator to manage arbitration and mediation cases across a wide range of industries.

South San Francisco, CA30 days ago

Full-time

Our impressive portfolio of over 50,000,000sf of Medical Outpatient buildings and Lab and Life Science facilities fuel innovation in patient care and research - accelerating scientific discovery, enhancing healthcare delivery, fostering healthier populations, and driving shareholder value. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and vendor relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts, as well as other duties as they may be assigned.

San Francisco, CA18 days ago

$26–$30 Per Hour

The Project Administrator must possess excellent computer skills, experience dealing with construction contractors/ subcontractors and assisting in the successful and correct completion of construction projects. Excellent computer skills; MS Outlook, advanced MS Word, Excel, (includes creating, editing, and maintaining various applications as well as creation and maintenance of spreadsheets in Microsoft Excel).

New!

San Mateo, CAToday

High level of proficient writing and editing skills; experience in doing research to build scopes of work, set target levels, and develop performance measures. The candidate will be a self-motivated, highly analytical, and strategic thinker with the ability to solve business problems and deliver insights that enable timely and effective operational decision-making.

San Francisco, CA30+ days ago

$125,000–$175,000
Full-time

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Our attorneys are known for handling complex matters with strategic precision, and we take pride in building a workplace that values collaboration, accountability, and inclusion.

Concord, California30+ days ago

Qualifications: Bachelors degree in finance, business or a related specialized area, with a minimum of 10 years of relevant experience in complex Government/DoD contracting; Training and professional certification from National Contract Management Association (NCMA) or other related professional development association is preferred; Must demonstrate strong attention to detail, and possess strong written and verbal communication skills; Excellent planning and time management skills; Must demonstrate a strong understanding of the Government competitive proposal process; Must demonstrate a strong working knowledge of FAR, DFARS, Data Rights and Intellectual Property issues; Proficient in the Microsoft Office Applications, particularly Microsoft Excel; Capable of handling several assignments concurrently, while still meeting deadlines; Must be willing to participate in any emergent role in a fast-paced environment; and Must be able to obtain and maintain a U.S. Security Clearance at the appropriate level. Provide advanced, hands-on administration and management of contracts (proposal submission through contract closeout); Provide hands-on administration and management of subcontracts (proposal submission through contract closeout); Lead the development of cost proposals in response to government and prime contractor requests for proposals requiring advanced skills in MS Excel; Support the negotiations of contracts with terms and conditions favorable to the company; Draft, review and support negotiations of various other agreements such as Non-disclosure Agreements, Teaming Agreements, License Agreements, etc.

Fremont, CA10 days ago

Full-time

Key responsibilities include handling payroll data, assisting with benefits administration, coordinating recruitment activities, and maintaining HR documentation. The HR Administrator provides general support for daily HR operations, ensuring smooth and efficient administrative processes.

San Francisco, CA30+ days ago

Full-time

Founded in 2003, our award-winning projects include Hudson Yards in New York (the largest private real estate development in U.S. history), San Francisco Better Streets Plan, Greater New Orleans Urban Water Plan, and revitalization of the iconic waterfront Brooklyn Bridge Park. Our team has delivered net zero energy and net zero carbon systems, net positive water systems, resilient coastlines, natural resource protection, green streets, living roofs and more for thousands of clients in the region and across the globe.

San Francisco, CA30+ days ago

$103,000–$136,000 Per Year

Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service. Overview: WSP is seeking an experienced Contact Center Systems Administrator to work in conjunction with our IT Service Desk and Customer Service Operations team on a major client project.

Berkeley, CA21 days ago

Proficiency in using cloud-based software platforms and applications, including MS Office Suite, Google Applications Suite, ServiceNow, Adobe Acrobat, Confluence, Jira, and Zoom video conferencing on Mac or PC platforms. Responsibilities:Serve as liaison between Human Resources and Division Management to facilitate and follow up on routine personnel actions, including recruitment, hires, terminations, promotions, and affiliate processing.

San Francisco, CA30+ days ago

Remote

o Performs operational support responsibilities including application maintenance, application configuration and performance tuning, account management, installation of software upgrades, user support, and systems monitoring . ∙Has ability to evaluate intangibles in the analysis of significant and unique initiatives, situations, alternatives, proposals, designs, architectures, risks, data, systems, and constructs .

Concord, CA30+ days ago

$70,000–$90,000

In this role, you will be responsible for managing contractor-related documentation, ensuring compliance with contracts, and facilitating communication between contractors and project teams. Your attention to detail and organizational skills will be essential to maintaining efficient contractor management processes.

Alviso, CA30+ days ago

You’re stepping into a senior credit seat that sits in the middle of the action—working directly with experienced commercial bankers to structure, challenge, and ultimately get deals done the right way. You’ll be the right hand to the Senior Credit Officer, helping scale a growing commercial platform while bringing greater consistency, creativity, and judgment to how credit decisions are made.

San Francisco, CA30+ days ago

$70,500–$80,000 Per Year

This includes overseeing office systems, supporting leadership and staff, managing supplies and vendors, coordinating internal communications, and ensuring a welcoming and well-organized work environment. Under the supervision of the Executive Assistant, the Office Manager is responsible for upholding a high level of customer service in the lobby areas, screening visitors, and triaging appropriately within the building and programs.

Oakland, CA30+ days ago

Support, mentor and assist College and Career Pathway Coaches in their work with pathway teams of teachers to develop the essential elements of a high quality college and career pathways including student outcomes-driven practice, equity and access, program of study, learning and teaching, work based learning, personalized student support and pathway leadership. Consistent mental alertness; sitting or standing for extended periods of time; lifting, carrying, pushing, and pulling objects up to 30 pounds, occasionally 30+ pounds; bending and twisting at the waist, reaching overhead, above the shoulders and horizontally; dexterity of both hands and fingers while performing duties; seeing to read, write and use the computer; hearing and speaking to exchange information, in person or on the telephone, and make presentations.

San Ramon, CA30+ days ago

$145,000–$235,000 Per Year

United Surgical Partners International (USPI), a subsidiary of Tenet Healthcare Corporation (NYSE: THC), partners with physicians to develop and operate ambulatory surgery centers and surgical hospitals across the United States. You’ll work closely with physicians and leadership teams, support strategic planning efforts, and help advance efficient, patient-centered care delivery within the ambulatory surgery setting.

San Francisco, CA28 days ago

$70,000–$100,000

ICE Consulting is a leading Managed IT Services Provider committed to delivering exceptional IT solutions to small and medium-sized enterprises. Since our inception in 1997, we have focused on providing a comprehensive range of managed IT and security services to enhance our clients' operational efficiency and security.

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Office Administrator Jobs in Oakland, CA

Jobs

Office AdministratorVaco LLC

Payroll AdministratorJobot

Executive AssistantReed Smith LLP

Fund Accounting ManagerVaco LLC

ADMINISTRATIVE ASSISTANT IIIAroha Technologies

Executive AssistantTalent Software Services

Office AdministratorAlohaHP

Sales Office Administrator & Quickbooks ProLANgineers

Office AdministratorQuality Mobile Home Services

Office AdministratorVeterans Sourcing Group

Office AdministratorECS Ltd

Office Bookkeeper & Support Administrator (QBO experience required)GENOVA DELICATESSEN

Administrative Assistant - Part Time (Brokerage Administrator)Marcus & Millichap

Bookkeeper/Office ManagerContractor Staffing Source

Business Office ManagerDiablo Valley Post Acute

AdministratorHayes Valley Surgery Center

Quality Documents and Training Administrator - II*Integrated Resources, Inc

Studio Administrator (6-month contract)Walker Warner

Executive Assistant/Office ManagerC-Suite Assistants

JIRA AdministratorBlackstone Talent Group

Front Office IIBeacon Oral Specialists

Front Desk Administrator - Temp PositionCheetah Mobile

Medical Office Admin (Patient Care Rep/Front Desk)Vivo HealthStaff

Business Office AssistantTice Valley Post Acute

Human Resources AdministratorConfidential Company

Facilities Administrator (Event management)FocusKPI Inc.

Technical Service AdministratorIridex Corporation

Ferrari Silicon Valley Sales AdministratorindiGO Auto Group

System Administrator - ServiceNowRoblox

School Office Assistant - Bilingual (Spanish/English) RequiredRedwood City School District

Network AdministratorVertex Sigma Software

Executive AdministratorCalifornia Association of Food Banks

Case Administrator (Legal Services/Administrative Support)American Arbitration Association Inc.

Commercial Real Estate AdministratorHealthpeak Properties, Inc.

Project AdministratorNovo Construction Inc

Procurement and Contract Administrator I/II - Human Services Agency (Open and Promotional)County of San Mateo

Firm Administrator (Legal)Jobot

Senior Contracts Administrator OOJ - 33740Hatch Global Search

HR Administrator - Japanese *Entry Level Candidates Welcome!Cinter Career

IT AdministratorSherwood Design Engineers

Contact Center Systems AdministratorWSP USA

AdministratorLTD Global

Microsoft 365 Cloud Administrator (100% REMOTE)Tap Growth ai

Contract AdministratorEssel

VP - Commercial Credit AdministratorMRISpokane

Office ManagerLarkin Street Youth Services

Coordinator: College & Career Pathways - Office of Linked Learning (2025-26)Oakland Unified School District

Regional Surgery Center AdministratorUnited Surgical Partners International

User Support & Junior Systems AdministratorICE Consulting

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