Office Administrator Jobs in Chicago, IL
Beacon Hill
$70000 - $90000
Chicago, IL
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. A highly regarded professional services firm is seeking an experienced Office Manager to manage the receptions desk and support the day‑to‑day operations of its Chicago office.
Best Buy
$15.95 - $24.24
Bolingbrook, IL
We bring that to life every day by humanizing and personalizing tech solutions for every stage of life — in our stores, online and in customers’ homes. As a Warehouse Clerical Support Administrator, you’ll create exceptional online shopping experiences by ensuring order integrity for our customers.
Publicis Re:Sources Global
Chicago, IL
Ensures functionality & operational capacities of security systems (CCTV, Access Control / Intrusion Alarms Systems, phone systems, AED and First Aid kits, etc.) Stays abreast of security trends and best practices to continuously improve . The Physical Security Operations Manager will have influence working in a highly complex and collaborative culture and environment, creating opportunity for strategic execution and operation within the security programs, other staff groups and lines of business.
Beacon Hill
$100000 - $130000
Evanston, IL
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. This is a highly visible, hybrid role for an experienced EA who thrives in a dynamic environment, enjoys building structure, and is comfortable balancing executive support with hands‑on office and operational responsibilities.
Beacon Hill
$160000 - $170000
Chicago, IL
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.
Beacon Hill
$60000 - $80000
Evanston, IL
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Working closely alongside an experienced Executive Assistant, this individual will help launch and shape the culture, systems, and day‑to‑day operations of a growing office, while maintaining seamless connectivity with the firm's Chicago headquarters.
Jobot
$80000 - $100000
Oak Brook, IL
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. A prominent national organization in Chicago seeks a detail-oriented professional to serve as Executive Assistant while managing Board governance matters, corporate legal records, and annual conference coordination.
Viva USA Inc.
Chicago, IL
Description: Senior Executive Administrative Assistant: Provides confidential administrative support to a client head and performs related duties as required. Contact Details : Account co-ordinator: Nivas Palanisamy, Phone No: (847) 786-5908, Email: staffing10@viva-it.com.
Jobot
$110000 - $195000
Frankfort, IL
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Your Impact: As a Tax Manager/Senior Manager on our Estate, Gift & Trusts team, you’ll play a key role in guiding clients through some of life’s most important financial decisions.
Beacon Hill
$110000 - $120000
Chicago, IL
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. A growing finance focused firm in Chicago is seeking an Executive Assistant / Operations Associate to serve as a trusted right hand to the firm's Partners while supporting the day‑to‑day operations of the business.
Beacon Hill
$70000 - $80000
Chicago, IL
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.
Medline Industries - Transportation & Operations
Northfield, IL
Medline is seeking a skilled and experienced Senior Administrative Assistant to provide comprehensive administrative support for two leaders and their teams as requested. This role requires strong organizational skills, sound judgment, discretion, and the ability to manage multiple priorities in a fast paced environment.
Medline Industries - Transportation & Operations
Northfield, IL
Intermediate level skill in Microsoft PowerPoint (for example: applying a theme, formatting character spacing, inserting a picture, changing slide layout and theme colors, adding transitions, customizing slide numbers, changing chart style and/or formatting font). Intermediate level skill in Microsoft Excel (for example: using SUM function, setting borders, setting column width, inserting charts, using text wrap, sorting, setting headers and footers and/or print scaling).
US Tech Solutions, Inc.
$65 - $70
Chicago, IL
Lead projects to drive for harmonization, efficiencies and improvements to ways of working on AER processes and systems such as SAP, SLAN and FIT/HFM reporting tools and build a mindset of continuous improvement within the team. Manage elements of the monthly accounting close process including ensuring accurate and timely U.S. GAAP/local GAAP reporting and the timeliness and integrity of local financial reports, balance sheet reconciliations and KPIs.
Ropes & Gray
$134700 - $205450
Chicago, Illinois
The firm has approximately 2,500 lawyers and professionals serving clients in major centers of business, finance, technology, and government in Boston, Chicago, Dublin, Hong Kong, London, Los Angeles, Milan, New York, Paris, San Francisco, Seoul, Shanghai, Silicon Valley, Singapore, Tokyo and Washington, D.C. The firm has consistently been recognized for its leading practices in many areas, including asset management, private equity, M&A, finance, real estate, tax, antitrust, life sciences, health care, intellectual property, litigation & enforcement, privacy & cybersecurity, and business restructuring. Overview: The Office Administrator oversees the day-to-day management of the office, including, but not limited to, direct responsibility for the Legal Executive and Administrative Assistants, Reception and matrix management of Office Services, IT/AV, Facilities and Conference Services team members.
SURESTAFF
Alsip, IL
The Office Administrator will ensure smooth office operations, managing correspondence, maintaining Accounts Receivables, and providing general support to both internal and external clients. With an estimated yearly revenue of $295 million, Surestaff was recently named one of the largest staffing firms in the U.S. by Staffing Industry Analysts (SIA).
Stuever & Sons
$18 - $20
Lombard, IL
Stuever & Sons under the A Head for Profits of Illinois (AHFP) ownership group, is an industry leader in the beverage dispensing segment with the biggest geographic footprint of any other service provider. We install, service, and maintain draft beer systems, wine on tap, cocktails on tap, and coffee/water systems for the hospitality sector.
Michael Page
$135000 - $185000
Chicago, IL
The Office Administrator role in Chicago leads the legal support staff for a 200+ person office, working closely with both the Global Director of Administration and the Office Managing Partner. If you bring strong managerial experience and an eagerness to partner with Firm leadership as an Office Administrator, we encourage you to apply today!
Aston Carter
$23 - $26
Frankfort, IL
Your role will involve creating quotes and sales orders, providing exceptional customer service by assisting with inquiries and troubleshooting issues, calling customers to check on machine performance, maintaining the service log, and assisting with finance reports. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies.
M&M
Crete, IL
The Commercial Roofing Administrator plays a critical role in supporting Sales and Production by ensuring commercial roofing projects move smoothly from signed contract through billing, closeout, and warranty completion. Work closely with Commercial Sales Executives to identify and close gaps in contracts, scope, pricing, or documentation.
GOGcG
Chicago, Illinois
At GCG, We Make Connections Possible through a nationwide network of facilities providing the wire, cable, automation and associated products that ensure connections among families and friends, co-workers and customers, and the industrial equipment used across the county. In this role, you will be responsible for managing day-to-day administrative functions and serving as a warm welcome to customers, vendors, and employees.
Visiting Angels
Orland Park, IL
Visiting Angels has been a trusted leader in non-medical home care since 2004, providing compassionate support to seniors and families in our community. We are seeking a Care Coordinator / Office Administrator to manage caregiver scheduling, client coordination, and day-to-day office operations.
MMC Group
Chicago, IL
Position: RM - Office AdministratorLocation: Chicago IL 60601Pay rate: $13.51/HRHours: 8:00am to 5:00pmResponsibilitiesOffice Administrator manages the administrative systems. Send checks to the bank for deposit, scan and upload documents.
Atlas Tool Works
Lyons, IL
This position is part of a small office environment within our Accushim Inc sales office and provides support for Atlas Tool Works. Performs all order entry, billing, office administration, sales support and customer service.
Edward Jones
Wheaton, IL
Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. View our Purpose, Inclusion and Citizenship Report (https://careers.edwardjones.com/blog/edward-jones-releases-annual-purpose-inclusion-and-citizenship-report/?codes=DIRECT&utm_source=DIRECT) .
WM
Cicero, IL
This senior level specialist is more experienced in an administrative / operational support role and may be expected to perform at a higher level of responsibility and with minimal supervision in comparison to the entry-level specialist position. Provides advanced clerical and administrative support to departmental Managers, and assists in coordinating all aspects of daily operations, including recording and reporting data.
ECG Resources
Chicago, IL
Senior Trust Administrator | Single Family Office (Hybrid)A full-service private family office supporting multiple generations of a founding family across alternative investments, trust administration, and integrated wealth management. The Senior Trust Administrator supports the administration of family trusts and the operations of a regulated Private Trust Company (PTC).
Total Talent Resources
Romeoville, IL
This position provides both operational and administrative assistance to the sales team while maintaining strong communication between customers, internal departments, and sales representatives. Success in this position requires strong administrative abilities, effective communication skills, and a proactive approach to supporting both customers and internal team members.
ProCare Dental Group
$24 - $27
Park Ridge, IL
Your responsibilities will include scheduling staff, doctors and patients, making office supplies arrangements, greeting patients and providing general administrative support to our employees. We expect you to be familiar with a variety of office software (including email tools, spreadsheets and databases) and to be able to accurately handle administrative duties.
Canonical
Chicago, IL
We are a unique global business, so we are not looking for candidates with extensive experience so much as excellent organisers and communicators who are keen to develop skills and strive for continuous improvement. They run significant business operations and processes, supporting the respective department leads but also taking central responsibility for logistics, expenses, travel and scheduling.
Jobot
$65000 - $75000
Glen Ellyn, IL
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. With a commitment to professionalism, safety, and craftsmanship, our client specializes in high-performance coatings, facility maintenance painting, and large-scale commercial projects.
Ensono
$95000 - $120000
Chicago, IL
The individual will be responsible for day-to-day Mainframe and LUW QREP administration work and database maintenance such as creating and maintaining MQueues, subscriptions, publications, QMAPS, and maintaining DR procedures and overall support of client needs and requests. The successful candidate will be called upon to perform various database optimizations that will include general reporting and analysis of the database replication configuration’s efficiency and periodic review of database performance.
AAR
$100000 - $125000
WOOD DALE, IL
An Administrator should have knowledge of computers, routers, firewall, and switches, among others, for performing maintenance of the network and upgrading the system, including patches, service packs, security configurations, hot fixes and disaster recovery. The Network Administrator will collaborate as part of a team to design, deploy, manage, and support an extensive network infrastructure across 75 locations utilizing Cisco and FortiGate technologies.
Supplied Talent
Chicago, IL
We’re seeking a driven, high‑potential healthcare professional to join our Administrator‑in‑Training (AIT) program — a structured, hands‑on pathway that prepares you to become a licensed Nursing Home Administrator (NHA). Interim Role: After licensure and before placement, you’ll work in Admissions, Marketing, or another key administrative function — often at a higher rate than the training stipend.
AAR
$90000 - $120000
WOOD DALE, IL
Responsibilities include installing and configuring hardware and software, deploying and maintaining application infrastructure, and providing comprehensive support for both cloud-based and on-premises systems to ensure reliability, security, and optimal performance across the enterprise. A System Administrator should have knowledge of VMware, Windows Server, and SAN technologies for performing maintenance and upgrading the systems, including patches, service packs, security configurations, hot fixes and disaster recovery.
AAR
$110000 - $130000
WOOD DALE, IL
The Database Administrator will be responsible for managing all aspects of database administration, including design, installation, configuration, upgrades, capacity planning, performance tuning, backup and recovery, and patch management to ensure reliable, secure, and high-performing systems. The ideal candidate will also bring extensive experience with cloud-based database solutions and have a strong track record of successfully migrating applications and data from legacy systems to modern cloud infrastructures while maintaining data integrity and minimizing downtime.
Shure
$99000 - $158400
Niles, Illinois
Responsibilities: Administer and maintain a robust, global IT infrastructure utilizing deep expertise in both Windows and Linux servers, database servers, Storage Area Networks (SAN), and SAP systems, including S/4HANA. Deliver rapid and effective outage support in production and manufacturing environments, including incident response, root cause analysis, and coordinated recovery efforts to minimize downtime and support business continuity.
Black Diamond Technologies
Chicago, IL
Manage and support Microsoft technologies: Windows Server, LDAP/SSO, Azure/Active Directory, Group Policy, DHCP, DNS, Office 365, Teams/Skype for Business, and minimal SQL, SharePoint. The System Administrator is responsible for maintaining the design and integrity of the internal systems, clients’ on-premise and cloud environments, as well as providing technical assistance to team members with system and network requests.
American Arbitration Association Inc.
$49000 - $52000
Chicago, IL
You will handle day-to-day case administration through our proprietary case management system (PRISM), correspond with parties, attorneys, and neutrals, and ensure accurate scheduling, documentation, and billing processes. The American Arbitration Association (AAA) seeks a detail-oriented and service-driven Case Administrator to manage arbitration and mediation cases across a wide range of industries.
Creative Tech
Skokie, undefined
Organize and coordinate meetings, including scheduling, reserving guest offices/conference rooms, and facilitating catering for partner and guest meetings and events . The ideal candidate will excel in multitasking and take a proactive approach to supporting our executives, managing office functions, and assisting the CEO with personal tasks.
FirstService Residential
$22.56 - $27.69
Chicago, IL
Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. Works effectively with coworkers, clients, customers, and others by sharing ideas in a constructive and positive manner; addresses problems and issues constructively to find mutually acceptable and practical business solutions.
Novak Construction
Chicago, IL
The ideal candidate will have 2+ years of experience as a Project Administrator working for a commercial general contractor and be comfortable supporting multiple active projects in a fast-paced environment. Manage and maintain project documentation, including contracts, subcontracts, purchase orders, change orders, and closeout files.
Shriners Children's
Chicago, Illinois
The Hospital Administrator is accountable for all aspects of the facility’s performance including development of the required to drive quality care and optimal patient outcomes, achieving established metrics, exceeding patient and staff satisfaction, regulatory compliance, safety, and financial stewardship. Employees in a FT or PT status (40+ hours per pay period) will also be eligible for paid time off, life insurance, short term and long-term disability and the Flexible Spending Account (FSA) plans and a Health Savings Account (HSA) if a High Deductible Health Plan (HDHP) is elected.
Liberty Travel
$70000 - $80000
Chicago, IL
Diversity, Equity & Inclusion: Commitment to diversity, equity, and inclusion through initiatives like Diversity Day (paid leave to observe a holiday or cultural celebration of your choice) Employee Resource Groups (Racial Equity, Gender Equity, LGBTQ2IA+, Accessibility, Environmental Justice), DEI education initiatives, and equitable practices, including regular equity assessments and inclusive recruitment protocols. Suppliers – engage FCM Consulting Sourcing team to expand and augment negotiated agreements to drive savings and enhance traveler serviceSupport strategic sourcing activities (RFPs and Performance Management) for airlines, hotels, car rental and ground transport.
Circuit Court of Cook County, Illinois
Chicago, IL
In addition to overseeing court operations across multiple districts and specialized divisions, the Court maintains administrative responsibility for the Juvenile Temporary Detention Center, Adult Probation Department, Social Service Department, Juvenile Probation Department, Court Reporters, Court Interpreters and Clinical Forensic Services, further underscoring the scope and complexity of this leadership role. Graduation from an accredited college or university, with a BA or BS degree, and ten (10) years of highly responsible court managerial experience, seven (7) years of which must have been at the executive level, directing financial, budgetary, employee and labor relations, information technology and public relations, in a large, complex organization.
AECOM
$22.67 - $39.67
Chicago, IL
We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. + In order to receive a security badge at the client worksite to enable access to secure portions of the facility for which you are being hired to perform services, you may be required to pass the client's security screening process, which will include, but may not be limited to, Homeland Security background check and fingerprinting.
Addison Group
$20 - $26
Oak Brook, Illinois
Addison Group is partnering with a growing, team-focused organization that supports fleet and financial services clients nationwide. This role plays a key part in ensuring customers receive timely, accurate, and high-quality service throughout the account lifecycle.
Lewis Brisbois
Chicago, Illinois
Overview: The Chicago, IL office of Lewis Brisbois, a full-service AmLaw 100 firm, is seeking a Leave of Absence Administrator to support all levels of the firm across entire firm landscape, providing clear guidance, proactive communication, and high-touch service throughout the leave life-cycle. Support communication, education, and processes related to leave, including onboarding/offboarding tasks, FAQs, policy updates, and delivering high-quality client service.
Georgia Tek Systems
Evanston, IL
Position Responsibilities:Design, configure, test, and maintain computer hardware, networking software, and operating systems software, in addition to other office equipment (this includes peripherals such as copiers, printers, telephony, postage machines, letter folders, scanners, etc.). This position requires an experienced individual with strong analytical and troubleshooting skills to install, configure, and support the corporation's local area network (LAN), wide area network (WAN), and internet systems.