NewConstruction Administrator/Billing Assistant JobotConstruction Administrator/Billing AssistantGlen Ellyn, IL$65,000–$75,000 / yearInformation collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. With a commitment to professionalism, safety, and craftsmanship, our client specializes in high-performance coatings, facility maintenance painting, and large-scale commercial projects.
Office Manager JobotOffice ManagerPark Ridge, IL$50,000–$70,000 / yearInformation collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Rather than specializing in a single niche, our staff gain exposure to a diverse client base and a wide variety of tax engagements, creating excellent opportunities to develop well-rounded public accounting experience.
Computer Aided Dispatch Administrator V-Soft Consulting Group IncComputer Aided Dispatch AdministratorChicago, IllinoisContractorJob Responsibilities: Works as part of a team that implements, supports, and maintains public safety software solutions, including: Installation of software, Configuration and implementation, Testing, Training and Troubleshooting. For more information or to view all our open jobs, please visit www.vsoftconsulting.com or call (844) 425-8425.
NewEmployee Benefits Account Manager Gables Search GroupEmployee Benefits Account ManagerChicago, IL$55,000–$75,000This role is ideal for someone who thrives in a client-focused setting and enjoys building long-term relationships while managing day-to-day benefits administration and support activities. A growing insurance and employee benefits organization is seeking an experienced Employee Benefits Account Manager to support and service group benefits clients in a hybrid work environment.
Office Administrator/Lead Coordinator Inspired Closets ChicagoOffice Administrator/Lead CoordinatorElk Grove Village, ILFull timeThat means you will make sure new customer inquiries are followed up with quickly, appointments are scheduled properly, notes are accurate, and every lead is moved through the process with care and urgency. We are especially interested in candidates who are organized, responsive, detail-oriented, professional with customers, strong with follow-up, and comfortable supporting a busy home improvement or field service business.
NewDENTAL OFFICE ADMINISTRATOR GpacDENTAL OFFICE ADMINISTRATORChicago, IL50000–80000GPAC (Growing People and Companies) is an award-winning search firm specializing in placing quality professionals within multiple industries across the United States since 1990. This is an amazing opportunity for an Office Administrator who is looking to join a reputable and successful practice that values professionalism, innovation and high-quality dental care.
NewRestaurant Office Administrator Cooper's Hawk Winery & Restaurants, Inc.Restaurant Office AdministratorSchaumburg, ILthe Cooper''s Hawk Wine Club is perhaps the largest in the world, offering not only top-notch award-winning wines but also exclusive Wine Club membership benefits, including curated dining and travel experiences. Cooper''s Hawk features a Napa-style tasting room with wine-inspired retail for entertaining and a full-service restaurant, bar and private event space, offering a modern-yet-casual dining experience.
Junior Accounts & Office Administrator Generis Tek Inc.Junior Accounts & Office AdministratorSkokie, ILWe are seeking a detail-oriented Jr Accounts & Office Administrator with 3–5 years of experience to support the day-to-day accounting and administrative operations across multiple business entities, including gaming, retail gas stations, and fuel distribution. Please Contact: To discuss this amazing opportunity, reach out to our Talent Acquisition Specialist Sinchan Chakraborty at email address Sinchan Chakraborty can be reached on # (630) 576-9024.
NewStaff Accountant / Office Administrator Impact-GenomeStaff Accountant / Office AdministratorChicago, IL$58,000–$70,000 / yearMinimum 2 years of office experience, preferably with accounting or finance exposureStrong proficiency in Microsoft Excel and Microsoft Office SuiteSolid understanding of basic accounting principles (debits, credits, reconciliations)Excellent organizational skills and attention to detailAbility to work independently with minimal day-to-day supervisionProfessional, reliable, and comfortable being the primary in-office presence for a remote-first companyPreferredExperience with payroll processing or payroll software. KEY RESPONSIBILITIESAccounting & FinanceAssist the Senior Accountant with day-to-day accounting operations, including general ledger entries, account reconciliations, and month-end close activitiesProcess accounts payable and accounts receivable transactions accurately and on timeSupport financial reporting, variance analysis, and audit preparation as directedAssist with payroll administrative tasks, including data entry, expense review, and coordination with payroll provider.
Office Administrator Caliber Collision CentersOffice AdministratorMundelein, ILAbility to provide personable, friendly customer service to internal and external customers. 1+ years of experience with Accounts Payable, Accounts Receivable and Payroll (Preferred).
Office Administrator City Volkswagen of ChicagoOffice AdministratorChicago, IllinoisThis role is critical to ensuring smooth administrative, accounting, and operational workflows across departments including sales, service, and finance. If you are organized, proactive, and thrive in a fast-paced dealership environment, this is a great opportunity to build a long-term career in the automotive industry.
NewHybrid Staff Accountant & Office Administrator Impact-GenomeHybrid Staff Accountant & Office AdministratorChicago, ILThe ideal applicant has a Bachelor's degree and 2 years of related experience, strong Microsoft Excel skills, and proficiency in accounting principles. The right candidate will thrive in an independent work environment as the essential on-site anchor ensuring smooth day-to-day functions.
Office Administrator and Recruiter VehishipOffice Administrator and RecruiterHammond, INThey will be a vital addition to our organization and will gain valuable knowledge and first-hand experience within the Transportation / Logistics Industry. Send documents and correspondence to clients and terminal managers.
Office Administrator Orion Engineers, LLCOffice AdministratorChicago, ILOrion Engineers, PLLC is seeking a dynamic Office Administrator to join our growing team in the Fulton Market office supporting our engineering services and sister firms', Anchor Heavy Civil, services as well. Orion Engineers, PLLC was founded to make a difference to our employees, clients, and fellow military veterans who bravely served our country.
Office Administrator - Sales & Marketing Support Kensium LLCOffice Administrator - Sales & Marketing SupportChicago, ILJob description: We are seeking a junior to mid-level professional with experience in office administration, executive/admin support, office coordination, sales support, or similar operational roles. Ability to support sales-related tasks including CRM updates, contact list management, meeting coordination, travel/logistics, proposal formatting, and follow-up tracking.
Office Administrator Compass IncOffice AdministratorArlington Heights, IL$23–$26 / hourAt Compass You Will: Serve as the face of the office by welcoming guests, answering the office phone line, managing mail distribution, providing first-line support for office-related needs; responsible for the overall appearance and organization of the office, maintaining supply inventory, and escalating facilities issues. Founded in 2012, we're revolutionizing the real estate industry with our end-to-end platform that empowers residential real estate agents to deliver exceptional service to seller and buyer clients.
Office Administrator Kforce IncOffice AdministratorChicago, ILAssist with basic office technology setup (e.g., monitors, workspace equipment). Responsibilities: Coordinate workspace logistics, including desk assignments and seating arrangements.
Branch Office Administrator Edward D Jones & Co LPBranch Office AdministratorVilla Park, ILEdward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. Full-time Associates receive the following benefits: Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage.
Sr. Office Administrator Cannon Design Inc.Sr. Office AdministratorChicago, IL$52,000–$65,000 / yearWe support equity, diversity, and inclusion efforts that benefit all employees through the leadership of our DEI Council, our Employee Resource Groups which are open to everyone, and other community initiatives. We don't just dream up solutions - we create and bring them to life in ways to solve some of the biggest challenges facing our clients and the society.
NewOffice Administrator Ncc Group Security Services LimitedOffice AdministratorChicago, ILThe primary responsibility is to manage incoming USPS mail; including sorting, scanning, and distributing to internal stakeholders. This role also includes occasional ad hoc administrative tasks to support general office upkeep and project-related needs.
RM - Office Administrator MMC GroupRM - Office AdministratorChicago, ILPosition: RM - Office AdministratorLocation: Chicago IL 60601Pay rate: $13.51/HRHours: 8:00am to 5:00pmResponsibilitiesOffice Administrator manages the administrative systems. Send checks to the bank for deposit, scan and upload documents.
NewOffice Administrator Caliber HoldingsOffice AdministratorNaperville, IllinoisAbility to provide personable, friendly customer service to internal and external customers. 1+ years of experience with Accounts Payable, Accounts Receivable and Payroll (Preferred).
Office Administrator United Services by Permaco IncOffice AdministratorLake Bluff, IL$50,000–$60,000 / yearHigh school diploma or equivalent plus relevant work experience (e.g., customer service, accounting, collections, office administration). Play the key administrative role on a project team, effectively using technology and financial understanding to achieve results.
Automotive Office Administrator Dan Wolf Automotive GroupAutomotive Office AdministratorNaperville, IllinoisDan Wolf Automotive Group is seeking a full-time Automotive Office Administrator to join our growing dealership team! Prepare weekly check runs, ACH, and electronic payments.
CDO Middle Office Administrator U.S. BancorpCDO Middle Office AdministratorChicago, IL$29.23–$38.94 / hourIn addition, certain positions may also be subject to the requirements of FINRA, NMLS registration, Reg Z, Reg G, OFAC, the NFA, the FCPA, the Bank Secrecy Act, the SAFE Act, and/or federal guidelines applicable to an agreement, such as those related to ethics, safety, or operational procedures. Helping the customers and businesses we serve to make better and smarter financial decisions and enabling the communities we support to grow and succeed.
Privacy Office Administrator (Contracting and Drafting) HCSCPrivacy Office Administrator (Contracting and Drafting)Chicago, IllinoisHIPAA, Privacy, or Compliance certification such as the CHP, CHC, CHPC, CIPP, PMP, LSS, etc., Effective communication skills specifically communications with leadership, external vendors, and customer partners. This position is responsible for analyzing, drafting, and negotiating various agreements of the HCSC Privacy Office and is asked to opine to ensure HCSC is compliant with various federal and state privacy regulations.
Privacy Office Administrator (Contracting and Drafting) Health Care Service CorpPrivacy Office Administrator (Contracting and Drafting)Chicago, IL$55,900–$123,500 / yearHIPAA, Privacy, or Compliance certification such as the CHP, CHC, CHPC, CIPP, PMP, LSS, etc., Effective communication skills specifically communications with leadership, external vendors, and customer partners. Pay Transparency Statement: At Health Care Service Corporation, you will be part of an organization committed to offering meaningful benefits to our employees to support their life outside of work.
Intellectual Property and Contracts Administrator- AZ/IL- Office of Research and Sponsored Programs Midwestern UniversityIntellectual Property and Contracts Administrator- AZ/IL- Office of Research and Sponsored ProgramsDowners Grove, ILParalegal degree and/or paralegal certification from an American Bar Association approved program is desired and/or must have at least 1-3 years of experience in a legal office or supporting contracts, legal, or research administration functions within a university or healthcare setting, including general contract negotiation and contract administration. More than 6,000 full-time students are enrolled in graduate programs in osteopathic medicine, dentistry, pharmacy, physician assistant studies, physical therapy, occupational therapy, nurse anesthesia, cardiovascular perfusion, podiatry, optometry, clinical psychology, speech language pathology, biomedical sciences and veterinary medicine.
Office and Facilities Administrator OFIOffice and Facilities AdministratorChicago, IL$25–$31 / hourWith our fresh thinking, we help our customers unleash the sensory and functional attributes ofcocoa, coffee, dairy, nuts, and spices so they can create naturally good food & beverageproducts that meet consumer expectations. Manage and direct facilities staff in building management, coordinating with various service providers, managing maintenance schedules, and addressing any facilityrelated issues promptly.
NewDENTAL OFFICE MANAGER GpacDENTAL OFFICE MANAGERPark Ridge, IL50000–80000GPAC (Growing People and Companies) is an award-winning search firm specializing in placing quality professionals within multiple industries across the United States since 1990. This is an amazing opportunity for an Office Administrator who is looking to join a reputable and successful practice that values professionalism, innovation and high-quality dental care.
Dental Office Manager Smile JobsDental Office ManagerElmhurst, ILSmile Jobs is partnering with a highly reputable dental Office Manager in the Elmhurst and Downers Grove area to proactively build a talent pipeline for future Practice Administrator opportunities as the practices continues to grow. We are interested in connecting with experienced Practice Administrators who are open to exploring future leadership roles and contributing to the long-term success of a thriving dental practice.
Oracle Database Administrator Westinghouse Air Brake Technologies CorpOracle Database AdministratorChicago, IL$91,100–$129,800 / yearThe successful database technology professional at Wabtec will enjoy using and expanding their database understanding, Oracle EBS knowledge, analytical and research abilities, written and verbal communication excellence, and passion for implementing critical infrastructure to supplement an existing, experienced team. This role is visible to multiple levels of internal and customer organizations, allows creative decision making and problem solving, and is rewarding for the candidate that thrives on teamwork as well as growth in database administration and design experience.
Medical Records Administrator Assistant Chief (HIMS) U.S. Department of Veterans AffairsMedical Records Administrator Assistant Chief (HIMS)IL$89,508–$116,362 / yearBay Pines is a teaching hospital and provides a full range of care and services for our Veterans, with state-of-the-art technology and clinical affiliations providing training and mentoring in medicine and surgical services, emergency services, anesthesia, psychiatry and other mental health professions, advanced practice and general nursing, physical medicine, long term care, oncology, neurology, dentistry, nutrition, and a host of others including primary care and specialty care service. The ACHIM assists the Chief HIM (CHIM) in establishing policies, responsibilities, and requirements for health information management (HIM) related matters, such as health record documentation, coding and clinical documentation [integrity], records management, release of information, file room/scanning, transcription and medical speech recognition, as well as the overall management of health information and Veterans health records.
Property Administrator (CRE) Cushman & WakefieldProperty Administrator (CRE)Rosemont, IllinoisIn addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements. Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work.
CAD Administrator MindSourceCAD AdministratorChicago, ILThe ideal candidate will have hands-on experience administering CAD systems, supporting dispatch operations, maintaining CAD databases, configuring mobile applications, troubleshooting technical issues, and collaborating with IT, GIS, and emergency response teams. This position requires strong technical expertise in CAD administration, Windows environments, SQL databases, GIS mapping, Mobile CAD, Records Management Systems (RMS), and public safety technologies .
Endpoint Administrator Benesch LawEndpoint AdministratorChicago, IL$74,000–$94,000 / yearFull timeApplicants who are interested in applying for a position and require special assistance or an accommodation during the process due to a disability should contact the Benesch Human Resources Department by phone at 216-363-4578 or email Christine Watson at cwatson@beneschlaw.com. The Endpoint Administrator also serves as an escalation point for Tier III support related to endpoints, operating systems, installed applications, and associated systems, as needed.
Technology Construction Administrator IMEG CorpTechnology Construction AdministratorChicago, IL$101,000–$123,000 / yearIn addition, the Construction Administrator will observe work through meetings and site visits to determine if progress and quality of workmanship are in accordance with the contract documents. From opportunities to get involved and give back locally through our Community Involvement Committees to the ability to partner with exciting clients, we take our jobs seriously but have a great time in the process.
Property Administrator Regency Centers CorpProperty AdministratorOak Brook, IL$65,000–$75,000 / yearProvide support in the fiscal management of the properties in assigned area (i.e. maintenance of A/R and A/P, operating expense control, and assistance in preparing budgets as well as monthly and annual financial reports). The Property Administrator is primarily responsible for supporting the Chicago Property Managers and assisting team members with the administrative operations of retail shopping center properties in the area.
Construction Administrator IMEG ConsultantsConstruction AdministratorNaperville, IllinoisIn addition, the Construction Administrator will observe work through meetings and site visits to determine if progress and quality of workmanship are in accordance with the contract documents. Responsible for preparing a work schedule and time projections assigned; as well as coordinating the schedule and work with Construction Supervisor and the design engineers.
Construction Administrator IMEG CorpConstruction AdministratorNaperville, ILIn addition, the Construction Administrator will observe work through meetings and site visits to determine if progress and quality of workmanship are in accordance with the contract documents. Responsible for preparing a work schedule and time projections assigned; as well as coordinating the schedule and work with Construction Supervisor and the design engineers.
Security Construction Administrator IMEG ConsultantsSecurity Construction AdministratorChicago, IllinoisCoordinate with the construction team for project scheduling and assist with preparing security specific scheduling requirements in coordination with the owners, IT, security and programming teams and the installation of all required components. In addition, the Security Construction Administrator will observe work through meetings and site visits to determine if progress and quality of workmanship are in accordance with the contract documents.
NewProject Administrator Dynomax Inc.Project AdministratorWheeling, IllinoisFor 40 years, Dynomax, Inc. , a family owned business, has designed, manufactured, and developed high-precision machined components, electrical components, injection molding and tooling, sub-assemblies, automated work cells, specialty machines, and machine tool spindles. Our Metal Finishing team, is growing and we are seeking a Project Administrator who will guide the projects through to completion, ensuring client needs are met according to the project plan and requirements.
SQL Server DBA (Azure) RedMane TechnologySQL Server DBA (Azure)Chicago, IllinoisAn employee wellness program that includes free access to professional fitness coaches, structured dietary/nutrition plans, weekly Pilates classes in the office, and events that range from 5k's to triathlons. As a Database Administrator, you will work in a collaborative environment where you will play a key role in configuring, maintaining, supporting, and tuning application databases, primarily in the cloud.
Revenue Enablement System Administrator (HighSpot) - 10449 Coupa SoftwareRevenue Enablement System Administrator (HighSpot) - 10449Chicago, IllinoisRemoteBy submitting your application, you acknowledge that you have read Coupa’s Privacy Policy and understand that Coupa receives/collects your application, including your personal data, for the purposes of managing Coupa's ongoing recruitment and placement activities, including for employment purposes in the event of a successful application and for notification of future job opportunities if you did not succeed the first time. The candidate will become the primary administrator for our revenue enablement content and training tool, Highspot, and sit within the Global Revenue Enablement team, which is part of Coupa’s Global Education & Enablement team.
CLO Deal Administrator Trust Manager - Internal Oversight U.S. BancorpCLO Deal Administrator Trust Manager - Internal OversightChicago, IL$98,280–$120,120 / yearIn addition, certain positions may also be subject to the requirements of FINRA, NMLS registration, Reg Z, Reg G, OFAC, the NFA, the FCPA, the Bank Secrecy Act, the SAFE Act, and/or federal guidelines applicable to an agreement, such as those related to ethics, safety, or operational procedures. Through 48 domestic offices and three international offices, we deliver trustee, agency, escrow, document custody, and money market issuing services to a diverse global client base.
NewSQL Server DBA KemperSQL Server DBAChicago, IllinoisSupports SQL Server environments hosted in AWS and hybrid cloud platforms, collaborating with cloud and infrastructure teams to deploy and optimize database solutions using services such as Amazon EC2, Amazon RDS, Amazon EBS, Amazon VPC, AWS IAM, AWS KMS, Amazon CloudWatch, S3, and AWS Backup. This individual leads complex SQL Server initiatives, mentor’s database professionals, and collaborates with application teams, infrastructure teams, cloud engineering, cybersecurity, enterprise architecture, and business stakeholders to ensure database platforms deliver exceptional performance, reliability, security, and business continuity.
Network and Systems Administrator Computer Aid IncNetwork and Systems AdministratorEvanston, IL$60–$65 / hourDesign, configure, test, and maintain computer hardware, networking software, and operating systems software, in addition to other office equipment (this includes peripherals such as copiers, printers, telephony, postage machines, letter folders, scanners, etc.). Our client is seeking an experienced individual with strong analytical and troubleshooting skills to install, configure, and support the corporation's local area network (LAN), wide area network (WAN), and internet systems.
Branch Administrator East Coast FacilitiesBranch AdministratorCrest Hill, IllinoisWhile performing duties, employees are regularly required to use written and oral communication skills; may read and interpret data, information, and documents; observe and respond to people and situations; learn and apply new information or skills; work under deadlines; and interact with others encountered in the course of work. While performing the duties of this job, the employee is occasionally exposed to shops and facilities that have moving mechanical parts, fumes or airborne particles, toxic or caustic chemicals, and outside weather conditions.
Health Facility Administrator Addison PointeHealth Facility AdministratorChesterton, IndianaFull timeMust possess administrative, interpersonal and managerial skills such as: Passion for organizing and creating a positive atmosphere; Passion for implementing activities and programs of all kinds; The ability to make independent decisions, handle stressful situations and to remain calm during emergencies; The ability to perform basic mathematical processing and understand complicated budgets of all kinds; The ability to deal tactfully with personnel, resident, family members, visitors and their general public; Knowledge of administrative practices, procedures and guidelines; The ability to be discrete and protect the integrity of confidential information and stay within the approved HIPAA Compliance and employee privacy regulations; Patience, a cheerful disposition, enthusiasm and a willingness to handle residents based on whatever maturity and physical level in which they are currently functioning; The ability to adhere to professional code of ethics and behave morally in and outside the facility; &. This includes being responsive to their personal and work related needs, providing aggressive direction and striving to upgrade their role and usefulness; Functioning as the leader and final decision maker for the facility’s department heads and/or supervisory team while still encouraging collaborative discussions for facility wide decisions; Working in collaboration with the DON and Nursing Leadership staff to ensure that quality patient care is being delivered in an appropriate, timely and safe manner; Striving to achieve compliance with the organization’s goal to achieve zero in-house acquired wounds with the daily monitoring of skin care; Practicing motivational leadership techniques and setting an example of integrity and work ethic to department heads.
CDO Loan/Asset Administrator eTeam Inc.CDO Loan/Asset AdministratorChicago, IL$17.66–$18.57 / hourCLOs are structured finance vehicles that issue both debt and equity liabilities, with the proceeds being used to buy a portfolio of collateral. Contacts Trustees and Agent Banks daily to ensure all missing payments or reports are received.