Office Administrator Jobs in Chicago, IL
Beacon Hill
$70000 - $90000
Chicago, IL
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. A highly regarded professional services firm is seeking an experienced Office Manager to manage the receptions desk and support the day‑to‑day operations of its Chicago office.
Best Buy
$15.95 - $24.24
Bolingbrook, IL
We bring that to life every day by humanizing and personalizing tech solutions for every stage of life — in our stores, online and in customers’ homes. As a Warehouse Clerical Support Administrator, you’ll create exceptional online shopping experiences by ensuring order integrity for our customers.
CFS
$65000 - $75000
Itasca, IL
You will be responsible for managing confidential documentation, coordinating legal workflows, and supporting high‑level decision-making in a fast‑paced environment. As a Legal Executive Assistant, you will partner closely with attorneys and senior executives, ensuring the smooth operation of daily legal and executive functions.
Publicis Re:Sources Global
Chicago, IL
The ideal candidate has delivered office interiors in multiple markets, can independently produce preliminary test fits and conceptual budgets to support early real estate decisions, and is fluent in Spanish to support cross-border collaboration. This role leads projects from concept through occupancy, coordinating design, construction, furniture, and technology to deliver high-performing workplaces on schedule and within budget.
BMO Financial
$41714 - $69000
Chicago, IL
Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations. Application Deadline: Address: 320 S Canal StreetJob Family Group: Business ManagementPerforms a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports.
Beacon Hill
$100000 - $130000
Evanston, IL
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. This is a highly visible, hybrid role for an experienced EA who thrives in a dynamic environment, enjoys building structure, and is comfortable balancing executive support with hands‑on office and operational responsibilities.
Beacon Hill
$160000 - $170000
Chicago, IL
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.
Jobot
$80000 - $100000
Oak Brook, IL
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. A prominent national organization in Chicago seeks a detail-oriented professional to serve as Executive Assistant while managing Board governance matters, corporate legal records, and annual conference coordination.
Beacon Hill
$60000 - $80000
Evanston, IL
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Working closely alongside an experienced Executive Assistant, this individual will help launch and shape the culture, systems, and day‑to‑day operations of a growing office, while maintaining seamless connectivity with the firm's Chicago headquarters.
Beacon Hill
$110000 - $120000
Chicago, IL
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. A growing finance focused firm in Chicago is seeking an Executive Assistant / Operations Associate to serve as a trusted right hand to the firm's Partners while supporting the day‑to‑day operations of the business.
Jobot
$110000 - $195000
Frankfort, IL
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Your Impact: As a Tax Manager/Senior Manager on our Estate, Gift & Trusts team, you’ll play a key role in guiding clients through some of life’s most important financial decisions.
Viva USA Inc.
Chicago, IL
Provides first line supervision of other temporary administrative and clerical personnel in connection with the development and execution of assigned administrative duties and programs; performs administrative and office management support functions for the client managers and other related duties as assigned. Contact Details : Account co-ordinator: Nivas Palanisamy, Phone No: (847) 786-5908, Email: staffing10@viva-it.com.
Beacon Hill
$70000 - $80000
Chicago, IL
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.
Medline Industries - Transportation & Operations
Northfield, IL
Medline is seeking a skilled and experienced Senior Administrative Assistant to provide comprehensive administrative support for two leaders and their teams as requested. This role requires strong organizational skills, sound judgment, discretion, and the ability to manage multiple priorities in a fast paced environment.
Medline Industries - Transportation & Operations
Northfield, IL
Intermediate level skill in Microsoft PowerPoint (for example: applying a theme, formatting character spacing, inserting a picture, changing slide layout and theme colors, adding transitions, customizing slide numbers, changing chart style and/or formatting font). Intermediate level skill in Microsoft Excel (for example: using SUM function, setting borders, setting column width, inserting charts, using text wrap, sorting, setting headers and footers and/or print scaling).
US Tech Solutions, Inc.
$65 - $70
Chicago, IL
Lead projects to drive for harmonization, efficiencies and improvements to ways of working on AER processes and systems such as SAP, SLAN and FIT/HFM reporting tools and build a mindset of continuous improvement within the team. Manage elements of the monthly accounting close process including ensuring accurate and timely U.S. GAAP/local GAAP reporting and the timeliness and integrity of local financial reports, balance sheet reconciliations and KPIs.
Ropes & Gray
$134700 - $205450
Chicago, Illinois
The firm has approximately 2,500 lawyers and professionals serving clients in major centers of business, finance, technology, and government in Boston, Chicago, Dublin, Hong Kong, London, Los Angeles, Milan, New York, Paris, San Francisco, Seoul, Shanghai, Silicon Valley, Singapore, Tokyo and Washington, D.C. The firm has consistently been recognized for its leading practices in many areas, including asset management, private equity, M&A, finance, real estate, tax, antitrust, life sciences, health care, intellectual property, litigation & enforcement, privacy & cybersecurity, and business restructuring. Overview: The Office Administrator oversees the day-to-day management of the office, including, but not limited to, direct responsibility for the Legal Executive and Administrative Assistants, Reception and matrix management of Office Services, IT/AV, Facilities and Conference Services team members.
Michael Page
$135000 - $185000
Chicago, IL
The Office Administrator role in Chicago leads the legal support staff for a 200+ person office, working closely with both the Global Director of Administration and the Office Managing Partner. If you bring strong managerial experience and an eagerness to partner with Firm leadership as an Office Administrator, we encourage you to apply today!
Stuever & Sons
$18 - $20
Lombard, IL
Stuever & Sons under the A Head for Profits of Illinois (AHFP) ownership group, is an industry leader in the beverage dispensing segment with the biggest geographic footprint of any other service provider. We install, service, and maintain draft beer systems, wine on tap, cocktails on tap, and coffee/water systems for the hospitality sector.
SURESTAFF
Alsip, IL
The Office Administrator will ensure smooth office operations, managing correspondence, maintaining Accounts Receivables, and providing general support to both internal and external clients. With an estimated yearly revenue of $295 million, Surestaff was recently named one of the largest staffing firms in the U.S. by Staffing Industry Analysts (SIA).
M&M
Crete, IL
The Commercial Roofing Administrator plays a critical role in supporting Sales and Production by ensuring commercial roofing projects move smoothly from signed contract through billing, closeout, and warranty completion. Work closely with Commercial Sales Executives to identify and close gaps in contracts, scope, pricing, or documentation.
GOGcG
Chicago, Illinois
At GCG, We Make Connections Possible through a nationwide network of facilities providing the wire, cable, automation and associated products that ensure connections among families and friends, co-workers and customers, and the industrial equipment used across the county. In this role, you will be responsible for managing day-to-day administrative functions and serving as a warm welcome to customers, vendors, and employees.
Aston Carter
$23 - $26
Frankfort, IL
Your role will involve creating quotes and sales orders, providing exceptional customer service by assisting with inquiries and troubleshooting issues, calling customers to check on machine performance, maintaining the service log, and assisting with finance reports. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies.
Visiting Angels
Orland Park, IL
Visiting Angels has been a trusted leader in non-medical home care since 2004, providing compassionate support to seniors and families in our community. We are seeking a Care Coordinator / Office Administrator to manage caregiver scheduling, client coordination, and day-to-day office operations.
MMC Group
Chicago, IL
Position: RM - Office AdministratorLocation: Chicago IL 60601Pay rate: $13.51/HRHours: 8:00am to 5:00pmResponsibilitiesOffice Administrator manages the administrative systems. Send checks to the bank for deposit, scan and upload documents.
Edward Jones
Wheaton, IL
Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. View our Purpose, Inclusion and Citizenship Report (https://careers.edwardjones.com/blog/edward-jones-releases-annual-purpose-inclusion-and-citizenship-report/?codes=DIRECT&utm_source=DIRECT) .
WM
Cicero, IL
This senior level specialist is more experienced in an administrative / operational support role and may be expected to perform at a higher level of responsibility and with minimal supervision in comparison to the entry-level specialist position. Provides advanced clerical and administrative support to departmental Managers, and assists in coordinating all aspects of daily operations, including recording and reporting data.
Total Talent Resources
Romeoville, IL
This position provides both operational and administrative assistance to the sales team while maintaining strong communication between customers, internal departments, and sales representatives. Success in this position requires strong administrative abilities, effective communication skills, and a proactive approach to supporting both customers and internal team members.
Atlas Tool Works
Lyons, IL
This position is part of a small office environment within our Accushim Inc sales office and provides support for Atlas Tool Works. Performs all order entry, billing, office administration, sales support and customer service.
FREEMAN
$59700 - $85000
Chicago, IL
Sparks is a leading global brand experience agency, specializing in the design and execution of award-winning experiences that forge deep connections between brands and audiences. Recognized by Adweek as Experiential Agency of the Year, we bring a unique blend of strategic insight and execution excellence to every brand activation, corporate event, trade show exhibit, and immersive experience.
ECG Resources
Chicago, IL
Senior Trust Administrator | Single Family Office (Hybrid)A full-service private family office supporting multiple generations of a founding family across alternative investments, trust administration, and integrated wealth management. The Senior Trust Administrator supports the administration of family trusts and the operations of a regulated Private Trust Company (PTC).
ProCare Dental Group
$24 - $27
Park Ridge, IL
Your responsibilities will include scheduling staff, doctors and patients, making office supplies arrangements, greeting patients and providing general administrative support to our employees. We expect you to be familiar with a variety of office software (including email tools, spreadsheets and databases) and to be able to accurately handle administrative duties.
Canonical
Chicago, IL
We are a unique global business, so we are not looking for candidates with extensive experience so much as excellent organisers and communicators who are keen to develop skills and strive for continuous improvement. They run significant business operations and processes, supporting the respective department leads but also taking central responsibility for logistics, expenses, travel and scheduling.
Jobot
$65000 - $75000
Glen Ellyn, IL
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. With a commitment to professionalism, safety, and craftsmanship, our client specializes in high-performance coatings, facility maintenance painting, and large-scale commercial projects.
Supplied Talent
Chicago, IL
We’re seeking a driven, high‑potential healthcare professional to join our Administrator‑in‑Training (AIT) program — a structured, hands‑on pathway that prepares you to become a licensed Nursing Home Administrator (NHA). Interim Role: After licensure and before placement, you’ll work in Admissions, Marketing, or another key administrative function — often at a higher rate than the training stipend.
FirstService Residential
$22.56 - $27.69
Chicago, IL
Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. Works effectively with coworkers, clients, customers, and others by sharing ideas in a constructive and positive manner; addresses problems and issues constructively to find mutually acceptable and practical business solutions.
Georgia Tek Systems
Evanston, IL
Position Responsibilities:Design, configure, test, and maintain computer hardware, networking software, and operating systems software, in addition to other office equipment (this includes peripherals such as copiers, printers, telephony, postage machines, letter folders, scanners, etc.). This position requires an experienced individual with strong analytical and troubleshooting skills to install, configure, and support the corporation's local area network (LAN), wide area network (WAN), and internet systems.
Novak Construction
Chicago, IL
The ideal candidate will have 2+ years of experience as a Project Administrator working for a commercial general contractor and be comfortable supporting multiple active projects in a fast-paced environment. Manage and maintain project documentation, including contracts, subcontracts, purchase orders, change orders, and closeout files.
Circuit Court of Cook County, Illinois
Chicago, IL
In addition to overseeing court operations across multiple districts and specialized divisions, the Court maintains administrative responsibility for the Juvenile Temporary Detention Center, Adult Probation Department, Social Service Department, Juvenile Probation Department, Court Reporters, Court Interpreters and Clinical Forensic Services, further underscoring the scope and complexity of this leadership role. Graduation from an accredited college or university, with a BA or BS degree, and ten (10) years of highly responsible court managerial experience, seven (7) years of which must have been at the executive level, directing financial, budgetary, employee and labor relations, information technology and public relations, in a large, complex organization.
Liberty Travel
$70000 - $80000
Chicago, IL
Diversity, Equity & Inclusion: Commitment to diversity, equity, and inclusion through initiatives like Diversity Day (paid leave to observe a holiday or cultural celebration of your choice) Employee Resource Groups (Racial Equity, Gender Equity, LGBTQ2IA+, Accessibility, Environmental Justice), DEI education initiatives, and equitable practices, including regular equity assessments and inclusive recruitment protocols. Suppliers – engage FCM Consulting Sourcing team to expand and augment negotiated agreements to drive savings and enhance traveler serviceSupport strategic sourcing activities (RFPs and Performance Management) for airlines, hotels, car rental and ground transport.
AECOM
$22.67 - $39.67
Chicago, IL
We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. + In order to receive a security badge at the client worksite to enable access to secure portions of the facility for which you are being hired to perform services, you may be required to pass the client's security screening process, which will include, but may not be limited to, Homeland Security background check and fingerprinting.
Addison Group
$20 - $26
Oak Brook, Illinois
Addison Group is partnering with a growing, team-focused organization that supports fleet and financial services clients nationwide. This role plays a key part in ensuring customers receive timely, accurate, and high-quality service throughout the account lifecycle.
SIRIS
$80000 - $100000
Chicago, IL
SIRIS, LLC is a CVE-verified, Service-Disabled Veteran-Owned Small Business (SDVOSB) specializing in construction management, project management, and commissioning services for federal, healthcare, and institutional clients nationwide. The Construction Administrator will report to the Program Manager as well as collaborate and assist VA client staff to provide data, and generate reports, as a representative for the client on major construction projects.
Creative Tech
Skokie, undefined
Organize and coordinate meetings, including scheduling, reserving guest offices/conference rooms, and facilitating catering for partner and guest meetings and events . The ideal candidate will excel in multitasking and take a proactive approach to supporting our executives, managing office functions, and assisting the CEO with personal tasks.
Progress Rail
La Grange, Illinois
Solves common user problems in real time, including software functionality; data communication/network troubleshooting and installation, PC and network configuration; operating systems and browser related issues; • Support end users with their computer related concerns through both on-site and remote mechanisms; • Perform system upgrades, new system set up, configuration and installation; • Installation of software for various computer applications / programs and then routinely testing them to ensure they are functioning appropriately; • On-going maintenance, system checks, security set up and support for existing systems and their related peripheral equipment; • Ability to maintain, install and configure LANs, network cabling, network communication protocols such as TCP/IP; • Ensure PC protection packages are in place and operating appropriately (firewall, anti-virus, malware, etc.); • Perform accurate and timely updates of tickets in the company tracking system; • Prioritize production-critical issues and escalate issue(s) to the appropriate technical staff; • Develop and keep up to date facility network diagrams; • Develop project plans as needed and keep them up to date; • Work with PRS personnel both local and remote to a location as well as I.T. Required: • Network experience to include LAN, network cabling and network protocols to include TCP/IP; • System configuration, maintenance, and support experience; • Familiarity with Microsoft products including Office 365; • Microsoft Server experience; • Microsoft Exchange Client experience; • Proven organization and communication skills; • Ability and willingness to travel, work remotely and independently; • Must be able to communicate effectively with others, both orally and in writing; • Ideal candidates are flexible, self-motivated, and self-managing, with a strong sense of team and the ability to also work independently; • Good customer interaction skills; • Safety conscious.
Lewis Brisbois
Chicago, Illinois
Overview: The Chicago, IL office of Lewis Brisbois, a full-service AmLaw 100 firm, is seeking a Leave of Absence Administrator to support all levels of the firm across entire firm landscape, providing clear guidance, proactive communication, and high-touch service throughout the leave life-cycle. Support communication, education, and processes related to leave, including onboarding/offboarding tasks, FAQs, policy updates, and delivering high-quality client service.
Wurkwel Ventures
$60000 - $80000
Chicago, Illinois
Wurkwel Ventures, LLC participates in the federal government’s E-Verify program, which confirms employment authorization of all newly hired employees and most existing employees through an electronic database maintained by the Social Security Administration and Department of Homeland Security. This role also supports internal communications, committee participation, and company-wide engagement efforts while ensuring daily operations run smoothly and efficiently.
The Plexus Groupe
Deer Park, IL
At The Plexus Groupe, we believe in putting people first, focusing on value, service and lasting partnerships, providing authentic leadership, embracing a team approach to drive accountability and innovation, and delivering straight talk to our clients and employees. As a proud partner of Assurex Global—the world’s largest association of privately held insurance brokers—our risk management professionals provide tailored solutions to meet the diverse needs of our clients worldwide.
TransChicago Truck Group
Elmhurst, IL
This role will be responsible for preparing documents for the Truck Sales Departments and utilizing internal programs to input specified information to submit to our billing team for final documentation. We’re a full-service commercial truck dealership representing Freightliner and Western Star by providing sales, service, and parts for the trucks that keep goods on the road.