53 Results for

Executive Secretary Jobs in Chicago, IL

Jobs

New!

New Lenox, IL4 days ago

$13.99–$26.55 Per Hour

Federal Express Corporation participates in the Department of Homeland Security U.S. Citizenship and Immigration Services' E-Verify program (for U.S. applicants and employees only). The Administrative Assistant works closely with management staff to maintain a current understanding of business trends, goals, metrics, and policies.

Chicago, IL25 days ago

Full-time
Employee

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.

New!

Chicago, IL5 days ago

$50,000–$55,000 Per Year

This role will assist with managing contracts, maintaining legal files, recording and distributing board meeting minutes, and supporting the legal team in various healthcare-related legal matters. 2. Legal Documentation & Administration: · Organize and maintain legal documents, including contracts, filings, and correspondence, ensuring they are accurately recorded and easily accessible.

Chicago, Illinois25 days ago

$24.87–$41.45 Per Hour

About Us: CTG, a Cegeka company, delivers IT and business solutions that enhance clients’ digital agility, empowering them to seize new opportunities and overcome any challenge. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, market factors, and where applicable, licensure or certifications obtained.

Chicago, IL30+ days ago

We are GALAPAGOS, headquartered in Belgium and growing our executive team in the U.S., with a mission to focus on delivering best-in-class medicines with transformational impact for patients by accelerating life-changing science and innovation in areas of high unmet need, primarily immunology and oncology. Partner with Finance and Business Controllers to oversee the full vendor and financial management cycle—including PR/PO/GR creation, contract onboarding, invoice processing, internal approvals in SAP, expense reporting, and ongoing budget tracking and spend management.

Chicago, IL30+ days ago

$80,000–$110,000 Per Year

This is a highly visible and collaborative role, ideal for someone who thrives in fast-paced environments, enjoys creative problem-solving, and embraces evolving responsibilities. You’ll coordinate complex schedules, handle confidential communications, and take ownership of ongoing projects, travel arrangements, and firm initiatives.

Chicago, IL30+ days ago

$33.34–$44.23 Per Hour

Provide physical demand required in providing site support for local office requirements including phone coverage, assistance with new hire integration, facilities maintenance, supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, ensuring superior client service at all times. JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P.

Chicago, IL30+ days ago

$33.34–$44.23 Per Hour

Support physical demand required in providing site support for local office requirements including phone coverage, assistance with new hire integration, facilities maintenance, supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, ensuring superior client service at all times. JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P.

Chicago, IL30+ days ago

The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications. About O'Wallace Landscaping Inc: O'Wallace Landscaping Inc is a tree and full service landscaping organization dedicated to customer service and land preservation.

New!

Schaumburg, Illinois4 days ago

$21–$21

Seeking a highly organized, proactive, and detail-oriented Administrative Assistant to join our team in a fast-paced environment. Problem-solving and handling conversations confidently, even when full information is not immediately available.

Oak Brook, IL20 days ago

If you're ready to start this rewarding short-term role as an Awards Administrative Assistant in Oak Brook, IL, apply today or contact our recruiting team to learn more. Join a dedicated non-profit organization in Oak Brook, IL, as an Awards Administrative Assistant, and make a meaningful impact through your organizational skills.

New!

Vernon Hills, IL4 days ago

As an Administrative Assistant Case Associate, youll play a key role in supporting billing operations, maintaining accurate documentation, and acting as a liaison between Case Managers and participants. Join a trusted non-profit organization as an Administrative Assistant/Case Associate in Round Lake and help support essential services that improve the well-being of others every day.

Chicago, Illinois30+ days ago

$134,700–$205,450 Per Year

The firm has approximately 2,500 lawyers and professionals serving clients in major centers of business, finance, technology, and government in Boston, Chicago, Dublin, Hong Kong, London, Los Angeles, Milan, New York, Paris, San Francisco, Seoul, Shanghai, Silicon Valley, Singapore, Tokyo and Washington, D.C. The firm has consistently been recognized for its leading practices in many areas, including asset management, private equity, M&A, finance, real estate, tax, antitrust, life sciences, health care, intellectual property, litigation & enforcement, privacy & cybersecurity, and business restructuring. Overview: The Office Administrator oversees the day-to-day management of the office, including, but not limited to, direct responsibility for the Legal Executive and Administrative Assistants, Reception and matrix management of Office Services, IT/AV, Facilities and Conference Services team members.

Chicago, Illinois30+ days ago

$31.25–$38.46 Per Hour

Overview: With over 50 years of proven success, ECG, ranked as a Best Midsized Firm to Work For 2025 by Consulting Magazine, is the most experienced healthcare consulting firm in the U.S. Working exclusively in this space, our people consistently demonstrate their ability to solve challenges for providers and achieve better outcomes for patients. We provide a broad range of strategic, financial, operational, and technology-enabled consulting services to the full continuum of care, including hospitals, health systems, medical groups, academic medical centers, children’s hospitals, cancer centers, ambulatory surgery centers, investors, and payers/health plans.

Joliet, IL30+ days ago

text friendly Job Description The Warehouse Administrative Assistant is responsible for supporting a wide range of human resources functions including recruitment, onboarding, payroll coordination, and employee record maintenance. This role ensures that HR operations run smoothly and efficiently while supporting both warehouse and office teams.

Chicago, Illinois29 days ago

$70,000–$95,000 Per Year

This role provides comprehensive administrative and clerical support in a fast‑paced legal environment and is well suited for a detail‑oriented professional who is organized, responsive, and committed to delivering high‑quality client service. A Day in the Life: Duties of this position include maintaining electronic files in NetDocs; drafting, formatting, editing, and proofreading legal documents; and handling electronic filings and downloads in state and federal court systems.

Chicago, IL21 days ago

Founded in 2004 under the auspices of The Jewish Federations of North America and the Conference of Presidents of Major American Jewish Organizations, SCN serves as the central organization dedicated exclusively to the safety and security of the American Jewish community, working across 146 federations, 50 partner organizations, over 300 independent communities, and other partners in the public, private, nonprofit, and academic sectors. The Administrative Assistant will be responsible for providing administrative support to the Chief of External Affairs and Engagement and Chief Development Officer and assisting in implementing programs, projects, and initiatives related to special events, grants, public policy, government relations, partnerships, marketing and communications, and fundraising and advancement.

Chicago, IL30+ days ago

$18.87–$26.66 Per Hour

Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. The Administrative Assistant uses a pattern of orderly, efficient communication and a high degree of initiative and independent judgment to relieve management of administrative detail.

Chicago, IL30+ days ago

$25.20–$39.69 Per Hour

Answers administrative phone calls; receives and screens patients and visitor’s telephone calls, e-mails and faxes, providing information and resolving complaints using good judgment and the interpretation of policies and procedures. Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data.

Chicago, IL30+ days ago

$18.87–$29.73 Per Hour

Chicago, IL30+ days ago

$18.87–$29.73 Per Hour

The Administrative Assistant uses a pattern of orderly, efficient communication and a high degree of initiative and independent judgment to relieve management of administrative detail. Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data.

Chicago, IL15 days ago

$60,000–$65,000 Per Year

We work with honesty, creativity, and respect, and we’re an upbeat, collaborative team that asks questions, learns from each other, and takes pride in delivering exceptional work. • Support Foremen and the Fine Gardening (FG) Supervisor with essential clerical tasks, such as: o Print and organize work tickets and pull tickets for field crews.

New!

Chicago, Illinois5 days ago

Remote

$45,000–$48,000

Who is GIA Publications, Inc.?GIA Publications, Inc. provides high-quality sacred music resources plus a wealth of music education resources with the most advanced research and pedagogy in the field today. Founded in 1941, GIA Publications, Inc. is a family-owned company with more than 10,000 choral and instrumental editions in print, as well as hymnals, missals, books, recordings, and a co-owned licensing division.

Chicago, Illinois30+ days ago

$60–$65,000

We are seeking an Administrative Assistant to directly support the legal recruiting team of a top-rated law firm voted as a top workplace by it's employees. The role will assist 2 legal recruiting coordinators with scheduling interviews, drafting offer letters, data entry, and candidate tracking.

Palatine, IL30+ days ago

We are seeking a compassionate, organized, and motivated Administrative Assistant to work in a busy hospice environment who is eager to grow in the areas of business development, community outreach, and referral coordination. The ideal candidate is detail-oriented, enjoys connecting with people, and wants to be part of a mission-driven team that makes a difference in the lives of patients and families every day.

Chicago, IL30+ days ago

Full-time

Leading the NEOs includes: presenting the entire program (6-7 hours), and/or working with colleagues to support them in presenting portions of the program; notifying all new employees of the details of the NEO and preparing packets of materials, often voluminous, for each trainee; presenting and grading the test trainees take at the end of the NEO; managing all follow-up paperwork for new employees following NEO, including but not analyzing and summarizing evaluations for proposed improvements. The HR Trainer will be responsible for all preparations for and follow-up to all New Employee Orientations in Chicago, including but not limited to, informing new employees of the NEO, preparing their paperwork, routing paperwork properly after NEO and timely completing analyses of evaluations submitted by NEO attendees.

Chicago, IL30+ days ago

$16.48–$25.96 Per Hour

Prepares and reviews requisitions, vouchers and forms; prepares clerical records and reports; keeps clerical records and prepares reports relating to operations. Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data.

Chicago, Illinois13 days ago

Renowned for its best-in-class client service and litigation excellence, UBG was named "2025 Ohio and Missouri Firm of the Year" byBenchmark Litigationand consistently earns top-tier accolades from Chambers and Partners. Established in 2024 through the merger of Ulmer & Berne LLP and Greensfelder, Hemker & Gale, P.C., UB Greensfelder has quickly emerged as a super-regional powerhouse firm in the Midwest and in top-tier business centers.

Chicago, Illinois22 days ago

Chicago, Illinois26 days ago

$19–$21 Per Hour

Educating residents and staff about community resources, such as case management, meal delivery, transportation, etc. Our success is powered by bold thinkers and entrepreneurial spirits, fostering growth, internal mobility, and leadership development.

Griffith, IN30+ days ago

Full-time

As our HR Coordinator/Administrative Assistant, you will report directly to the President and play a key role in supporting our drivers, maintaining compliance, and ensuring the administrative systems supporting our fleet run smoothly and efficiently. Rose Cartage Service is a 50-year-old family-owned trucking company based in Griffith, IN, and we’re looking for an HR Coordinator / Administrative Assistant who thrives in a fast-paced environment and enjoys being the backbone of a strong team.

Chicago, IL30+ days ago

If you adore kids, thrive in a fast-paced environment, and have experience in childcare, daycare, or early childhood education, this is your chance to shine as the welcoming face and organizational wizard of our preschool. Lily Pad Montessori School, a proud member of the Cadence Education family, is on the hunt for a dynamic Preschool Administrative Assistant to join our team of childcare superstars!

Chicago Ridge, IL30+ days ago

Work directly with specialty retailers including inputting terms into Retail Manager or other digital platform to, following-through with deal approval, execution of license agreements/amendments, collection of applicable deposits, insurance, setup work orders and coordinate retailer move-in and move-out. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Chicago, IL28 days ago

$20.77–$20.77 Per Hour

With delivery centers and offices across North America and India, we take pride in building long-term relationships and delivering excellence through innovation, collaboration, and integrity. BCforward is a leading global IT consulting and workforce solutions firm providing services and support to Fortune 500 and government clients.

Broadview, Illinois12 days ago

$55,000–$75,000 Per Year

Founded in 1983, Huen Electric, Inc. (Huen Electric) – a subsidiary of MYR Group Inc. – is a leading electrical construction and engineering firm with offices in Chicago, New York, and New Jersey. We deliver a complete range of services, including commercial and industrial construction, clean energy projects, prefabrication, technology solutions, and IPD design-build project delivery.

Chicago, IL30+ days ago

$15–$20

General office management duties such as answering phones, handling mail/FedEx/UPS, ordering supplies and scheduling various vendors for services. Are you interested in joining a dynamic and growing business that values the unique aspirations of its employees, encourages progressive practices and offers the opportunity to provide customized and exceptional client service?

Chicago, IL16 days ago

$47,840–$56,160

The Nursing Skills Lab & Clinical Administrative Assistant supports the daily operations of the nursing skills laboratory and provides administrative support to the Nursing Education Depatment. In this position, you will help ensure the nursing lab is fully prepared for instruction, properly equipped, and maintained to support safe and effective learning.

Rosemont, IL30+ days ago

$23–$25 Per Hour

This role is perfect for someone who enjoys contributing to a fast‑paced team, takes initiative in improving operations, and is excited about growing professionally within a supportive environment. We’re seeking someone who is open to learning, comfortable with everyday technologies, and ready to tackle challenges with a positive, solutions‑focused mindset.

Libertyville, IL30+ days ago

Full-time

Additionally, the Administrative Assistant – Rosenbach Freight serves as the Liaison between Rosenbach Freight and Bath Concepts for general HR related questions and concerns, escalating issues when necessary and helping maintain a positive and compliant workplace environment. The Administrative Assistant for Rosenbach Freight is responsible for supporting compliance and employee relations across the organization, specifically within the context of DOT-regulated freight operations.

New!

Chicago, IL4 days ago

The Injury Coordinator (working title: Medical Administrative Assistant) works in a remote office setting to: Manage and/or assign files to appropriate staff member and initiate appropriate verbal and/or written contacts with employers, clients, claimants, and medical providers. Join our medically-based concierge service and early intervention program and help impact injured workers lives by coordinating services, providing resources to our constituencies, and helping people when they need it most.

Chicago, Illinois7 days ago

$26–$33 Per Hour

As the city’s premier luxury rental brand, we blend world-class design, hotel-level service, and curated lifestyle experiences across iconic addresses in the West Loop, Streeterville, and Lakeshore neighborhoods. We’re looking for a service-driven Leasing Administrative Assistant to guide prospective residents through the leasing journey—from the first inquiry to move-in day at 400 Lake Shore, a landmark 635-unit luxury rental tower launching pre-leasing in 2026.

Chicago, IL30+ days ago

Solicit, collect and organize documentation and data, performing moderately complex data entry into one or more systems.*Schedule and coordinate meetings, diaries and travel arrangements.*Apply knowledge of department operations and infrastructure, policies and procedures to perform moderately complex administrative processes.*Handle moderately complex clerical, administrative, technical or customer support issues under general supervision, while escalating more complex issues to appropriate staff. We seek a professional who will coordinate, integrate and implement assigned administrative or staff functions.*Receive and relay messages and respond to varied to routine administrative requests.*

Chicago, IL30+ days ago

In this role, the Administrative Assistant III is responsible for proactively and with minimal supervision identifying, addressing, and resolving administrative and related issues for areas reporting to the Security Department, as well as specially assigned projects. Ability to use personal computers and select software applications; particularly the use of spreadsheet software is required (Microsoft office Suite- Excel PowerPoint and Visio).

Chicago, IL28 days ago

We are looking for a dynamic, administrative assistant to join our team supporting Real Estate Sales Professionals at our Lincoln Square (4553 N Lincoln Ave, Chicago IL 60625) office. In addition to the skills described below, we are looking for individuals with high energy and enthusiasm, bright ideas to grow professionally, and a propensity to work diligently in a dynamic industry.

New!

Chicago, IL5 days ago

Remote

Part-time

We are nationally recognized on Inc.'s Best Workplaces list and Inc. 5000 list, highlighting the 5000 fastest-growing private companies. Assist with drafting internal communications, organizing operational documentation, and supporting leadership level initiatives as needed.

VALPARAISO, IN30+ days ago

If you are an applicant with a mental or physical disability who needs a reasonable accommodation for any part of the application or hiring process, contact the director of Human Resources at the facility to which you are seeking employment; Simply go to http://www.chs.net/serving-communities/locations/ to obtain the main telephone number of the facility and ask for Human Resources. This role performs a variety of tasks, including preparing correspondence, scheduling meetings, maintaining records, and taking minutes, while ensuring the smooth operation of the office.

Chicago, Illinois12 days ago

$65,000–$75,000 Per Year

This is a great opportunity for an Administrative Assistant who enjoys supporting senior leadership, managing complex schedules, coordinating travel, and keeping day-to-day operations running smoothly in a professional, fast-paced environment. The Administrative Assistant will provide high-level administrative support to multiple senior leaders and internal teams.

Chicago, IL30+ days ago

Full-time

Northern Trust is proud to provide innovative financial services and guidance to the world's most successful individuals, families, and institutions by remaining true to our enduring principles of service, expertise, and integrity. With the diversity of their investments, they often take a broad range of products and services from Northern Trust including asset servicing (custody), fiduciary, fund administration, investment management and banking/credit.

Chicago, IL7 days ago

$23–$27 Per Hour
Full-time

Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. Works effectively with coworkers, clients, customers, and others by sharing ideas in a constructive and positive manner; addresses problems and issues constructively to find mutually acceptable and practical business solutions.

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Executive Secretary Jobs in Chicago, IL

Jobs

Administrative AssistantFedEx

Receptionist/Administrative AssistantBeacon Hill Staffing Group, LLC

Legal Administrative CoordinatorRoseland Community Hospital

Executive SecretaryComputer Task Group, Inc

Executive Assistant to General Counsel and Corporate Secretary OfficeGalapagos

Legal SecretaryAddison Group

Executive Administrative AssistantJPMorgan Chase

Executive Administrative Assistant - Real Estate BankingJPMorgan Chase

Administrative / Office AssistantO'Wallace Landscaping Inc

Administrative AssistantElegant Event Lighting

Administrative Assistant 836394Stivers

Administrative Assistant 837042Stivers

Office Administrator (Chicago)Ropes & Gray

Administrative Assistant (Chicago)ECG Management Consultants

Warehouse Administrative AssistantTotal Staffing Solutions

Legal Administrative AssistantNelson Mullins Riley & Scarborough, LLP

Administrative Assistant, Development and External AffairsSecure Community Network

Administrative Assistant 2Rush University Medical Center

Administrative Assistant 3 - Transplant SurgeryRush University Medical Center

Administrative Assistant 2 - Occupational TherapyRush University Medical Center

Administrative Assistant 2 - Road Home ProgramRush University Medical Center

Administrative AssistantTOPIARIUS

Editorial Administrative AssistantGIA Publications, Inc.

Administrative AssistantWatson Dwyer Inc.

Hospice Administrative AssistantAll Care Health LLC

Human Resources Trainer (Managerial Assistant III)Illinois Secretary of State

Administrative Assistant 1Rush University Medical Center

Legal Administrative Assistant - LitigationUB Greensfelder LLP

Legal Administrative Assistant - Trusts & EstatesUB Greensfelder LLP

Administrative AssistantRelated

HR Coordinator / Administrative AssistantRose Cartage Service, Inc.

Preschool Administrative AssistantCadence Education

Property Administrative AssistantJones Lang LaSalle Incorporated

Administrative Assistant (Level III)BC Forward

Administrative Assistant II - Construction IndustryHuen Electric

Administrative AssistantJoe Jr Landscapes

Nursing Skills Lab & Clinical Administrative AssistantATS Institute of Technology, Nursing School

Part-Time Administrative Assistant - Financial ServicesWestPoint Financial Group

Administrative AssistantBath Concepts

Medical Administrative AssistantRising Medical Solutions

Leasing Administrative AssistantRelated

Office/Administration - Administrative Assistant Lv3TechDigital

Administrative Assistant IIIThe University of Chicago Medicine

Part-Time Administrative AssistantBaird & Warner

Administrative AssistantSiege Media

Administrative Assistant ICommunity Health Systems

Administrative AssistantAddison Group

Sr Administrative AssistantNorthern Trust

Interim Administrative AssistantFirstService Residential

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