Executive Assistant Jobs in Philadelphia, PA
Beacon Hill
$40 - $60
Philadelphia, PA
This role is well‑suited for an experienced administrative professional who excels at time management, is comfortable working with senior leadership, and can confidently manage complex and high‑priority meetings. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .
Beacon Hill Staffing Group, LLC
$40 - $60
Philadelphia, PA
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. This role is well‑suited for an experienced administrative professional who excels at time management, is comfortable working with senior leadership, and can confidently manage complex and high‑priority meetings.
Atrium Staffing
Lawrenceville, NJ
By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title.
Beacon Hill Staffing Group, LLC
Downingtown, PA
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Assist with marketing and communications efforts, including website updates, social media content, email marketing, and drafting press releases for newsletters and community publications.
Beacon Hill
$25
Downingtown, PA
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Assist with marketing and communications efforts, including website updates, social media content, email marketing, and drafting press releases for newsletters and community publications.
Axelon Services Corporation
Pennington, NJ
Work with general bank systems (e.g., Concur and Corporate Travel), expense policies, and MS Office Products (including Outlook, Word, Excel, PowerPoint), WebEx, and GEP Smart. Perform diverse, advanced, and confidential administrative support functions for the Business Management and Controls Leaders and the Pennington team.
Intermountain Health
Philadelphia, PA
Frequent interactions with patient care providers, patients, and visitors that require employee to verbally communicate as well as hear and understand spoken information, alarms, needs, and issues quickly and accurately, particularly during emergency situations. staffing and equipment availability), 35% Operational (budget management, supply acquisition, and employee performance evaluations), and 5% Strategic (developing goals to meet the Intermountain/Regional Strategic Plan and holding employees accountable to these goals).
The H&K Group
Skippack, PA
This role oversees all aspects of internal video direction, capture, production, and distribution to support company culture, leadership messaging, employee engagement, training, and change management initiatives. Direct, capture, and produce high-quality internal video content, including leadership messages, town halls, training videos, safety communications, and corporate announcements.
Jazz Pharmaceuticals
$253600 - $380400
Philadelphia, PA
The successful candidate may also be eligible for a discretionary annual cash bonus or incentive compensation (depending on the role), in accordance with the terms of the Company's Global Cash Bonus Plan or Incentive Compensation Plan, as well as discretionary equity grants in accordance with Jazz's Long Term Equity Incentive Plan. Identify and elevate emerging issues and trends relevant to R&D—internally and externally—ensuring the EVP remains informed on developments within the pharmaceutical sector and across relevant geographies.
KeystoneCare
Wyndmoor, PA
A minimum of 3 years of experience in executive administrative support is required, with a strong preference for candidates who have a background in the healthcare or hospice sectors, as familiarity with these environments is highly beneficial. Make your next career move one that places you at the heart of a mission‑driven organization—supporting leadership, strengthening operations, and contributing to a team devoted to compassion, dignity, and exceptional care.
University of Pennsylvania
$76000 - $80000
Philadelphia, PA
Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. The Executive Assistant will gather, synthesize, and prepare briefing materials for high-level meetings, conferences, speeches, and appointments; draft and edit presentation decks and communications; and coordinate all logistics for Executive Director travel and reimbursement.
Cross Key Management
Doylestown, PA
The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. Service focus - dedicated to meeting the expectations of the CEO, COO, Leadership and other senior executives by maintaining effective relationships with interested parties.
Cosurac Contractors
Skippack, PA
Great opportunity for a detail orientated individual with a minimum of 5+ years’ experience in construction administration, looking to grow with a 55-year-old vertically integrated construction company. Communicate with senior management regarding company initiatives, project performance, and brainstorm fresh strategies to support company growth.
Compass Group, North America
$58000 - $68000
Philadelphia, PA
Executive Administrative Assistant, you will be responsible for providing high-level, confidential administrative support to the Division President by conducting research, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. For positions in Washington State, Maryland, or to be performed Remotely, click here (https://www.compass-usa.com/wp-content/uploads/2023/08/2023_WageTransparency_MorrisonHealthcare.pdf) for paid time off benefits information.
Utilities One
Moorestown, New Jersey
As a trusted turnkey solutions provider across telecom, power, water, renewable energy, and data center sectors, we deliver high-quality services that connect and empower communities. In addition to our core operations, we offer specialized consulting services that help our clients design, optimize, and execute complex infrastructure projects with confidence and precision.
FP Movement
Philadelphia, Pennsylvania
Coordinate and support Brand meetings with other Executive Assistants, Building Administrator, Catering team, and Navy Yard Operations team for events. Role Summary: FP Movement is looking for an Executive Assistant to support an executive with their day to day and support some of the teams around them.
Cross Key Management
Lahaska, PA
This hybrid role will provide the opportunity to support key HR functions while also working closely with our Chief Operating Officer to drive operational efficiency and support high-level decision-making. Coldwell Banker Hearthside is seeking a dynamic and highly organized professional to join our team as a Human Resources & Executive Assistant to the COO.
Fair Trade Outsourcing
$80000 - $90000
Philadelphia, PA
You will be responsible for providing high-level administrative support, managing schedules, coordinating meetings, and handling confidential information with the utmost discretion. Serve as a primary point of contact for internal and external stakeholders, demonstrating professionalism and clear communication on behalf of executives.
Addison Group
$35 - $40
Philadelphia, Pennsylvania
2–4 years of experience supporting executives or senior leadership in an administrative or executive assistant role. Serve as a primary point of contact between executives and internal teams, clients, and external partners.
Incyte Corporation
Wilmington, Delaware
By accessing this link you can learn about the types of personal data we collect, how we use it, whether collection and processing is optional, sources of the personal data we process, how it is shared, where it is stored or transferred to, how long we keep it, and contact information for Incyte, Incyte’s data protection officer, and your supervisory authority (if applicable). Reporting to the Head of Investor Relations, this role functions as a central coordinator for IR operations, ensuring seamless execution of investor interactions, earnings processes, conferences, and leadership engagement with the investment community.
House Buyers of America
$60000 - $100000
Philadelphia, PA
Founded in 2001 and operating in 44 states, the company blends decades of real estate expertise with technology-driven operations to deliver speed, certainty, and consistent outcomes. Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.
Gallagher
Philadelphia, Pennsylvania
The actual compensation will be influenced by a wide range of factors including, but not limited to previous experience, education, pay market/geography, complexity or scope, specialized skill set, lines of business/practice area, supply/demand, and scheduled hours. Core responsibilities include administrative duties including travel planning, expense reimbursement support, information and communications organization, meeting and event planning/execution.
AmeriHealth Caritas
Newtown Square, PA
Strong interpersonal skills and clear, effective communication are essential, as this role regularly interfaces with senior leaders, cross‑functional partners, and internal and external stakeholders on behalf of the HR Leadership Team. The Executive Assistant III proactively anticipates needs, exercises sound judgment, and manages competing priorities with discretion and confidence in a fast‑paced, highly confidential environment.
Citigroup
$81010 - $105690
Wilmington, DE
Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency. _If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi (https://www.citigroup.com/citi/accessibility/application-accessibility.htm) ._.
Veterans Sourcing Group
Pennington, NJ
Supports the Wealth Management Operations Business Operations Management team by providing executive and business support to senior leaders, ensuring smooth coordination of meetings, travel, communications, and day-to-day operations. Handle phone calls, messages, travel arrangements, expenses, meetings, and appointments.
Judge Group
$30 - $33
Bridgeport, PA
By providing your phone number, you consent to: (1) receive automated text messages and calls from the Judge Group, Inc. and its affiliates (collectively "Judge") to such phone number regarding job opportunities, your job application, and for other related purposes. Serves as the lead administrative role for the BH finance department, coordinating divisional meetings and supporting the maintenance and integrity of divisional systems and facility architecture.
University of Pennsylvania
$64500 - $77983
Philadelphia, PA
You will manage high-volume and complex meeting and travel schedules; coordinate all travel arrangements, coordinate internal meetings for both Co-Directors and assist in scheduling meetings for the Leadership team; act as the liaison with external and internal constituencies on behalf of the Co-Directors, keeping them apprised of issues and action items, prepare and format written correspondence with a high level of accuracy on behalf of the Co-Directors and team and ensuring that all written materials are prepared in a timely fashion; manage multiple projects simultaneously while maintaining integrity to details. + Manage high-volume and complex meeting and travel schedules; coordinate all travel arrangements, coordinate internal meetings for both Co-Directors and assist in scheduling meetings for the Leadership team; act as the liaison with external and internal constituencies on behalf of the Co-Directors, keeping them apprised of issues and action items, prepare and format written correspondence with a high level of accuracy on behalf of the Co-Directors and team and ensuring that all written materials are prepared in a timely fashion; manage multiple projects simultaneously while maintaining integrity to details.
Morgan R Sayre State Farm Agency
Titusville, NJ
As a hybrid Customer Service Representative/Executive Assistant with Morgan Sayre – State Farm Agent, you will play a key dual role in supporting both our clients and the agency’s leadership team. You will combine outstanding customer service with strong organizational and administrative skills to ensure smooth office operations and exceptional client experience.
JPMorgan Chase
Wilmington, DE
As an Executive Assistant within the Consumer and Community Banking team you will support the Marketing Growth and Innovation (MGI) business where you will assist teams in arranging complex meetings involving senior leadership or large groups. + Use appropriate discretion in dispensing information; manage the coordination and logistics of both internal and external meetings across stakeholders, proactively prioritizing and connecting with other assistants.
Steven Singer Jewelers
Newtown, PA
By submitting your application, you acknowledge and agree to the following if offered a position: You authorize Steven Singer Jewelers and its designated agents to conduct a comprehensive background investigation, which may include verification of employment history, education, criminal records, credit history (if relevant to the position), and reference checks. All background results will be kept confidential and used strictly for employment-related purposes, in accordance with applicable federal, state, and local laws.
Delaware Home Buyers
$18 - $20
Wilmington, DE
You’ll help keep operations running smoothly by managing schedules, coordinating projects, organizing information, and helping execute priorities. This role works directly with the COO and gets exposure to operations, projects, hiring, and leadership decision making.
Industry Health Solutions
Harleysville, PA
Administration and Management - Knowledge of business and management principles involved in strategic planning, resource allocation, leadership technique, production methods, and coordination of people and resources. Perform routine administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.
American Association for Cancer Research
Philadelphia, Pennsylvania
The primary responsibilities of the Senior Executive Assistant are to provide high-level administrative support to the CEO and the Director of Executive Office Administration by managing the CEO’s schedules and communications, gathering documents to prepare for meetings, coordinating travel arrangements, drafting correspondence, and assisting with other administrative tasks to facilitate the operations of the Executive Office. • Provide other administrative assistance to the CEO and the Director of Executive Office Administration, such as setting up meetings, responding to emails addressed to the CEO, screening phone calls, and welcoming visitors.
Advertising Specialty Institute
$60000 - $72000
Trevose, PA
Office amenities with onsite café, Starbucks, 24/7 free gym access and classes, onsite daycare, EV charging stations, creative spaces such as our community garden club, music room, art room, and relaxation space. Supporting Senior Counsel and other council in various legal matters including, but not limited to, maintaining, and distributing company Trademark and Domain Names lists, maintaining litigation files, and other legal matters.
SELF Inc.
Philadelphia, Pennsylvania
Key Responsibilities: Administrative Support:Provide direct administrative support to the CEO, including managing schedules, coordinating appointments, and organizing daily tasks. The Administrative Assistant to the CEO provides essential support to ensure the smooth functioning of the CEO's office and overall organizational operations.
Sterlington, PLLC
Philadelphia, PA
Our Private Wealth group is led by attorneys who previously practiced at a nationally recognized Am Law 100 firm and are now expanding a highly personalized, client-focused platform within a growing firm environment. We're looking for an experienced Legal Executive Assistant to provide exceptional support to our Chief Estate Accountant and the Estate Administration team in our Private Wealth practice.
Synerfac Technical Staffing
Warminster, PA
Prepare weekly and monthly financial summaries, including: Profit & loss by job and overall, Gross margin tracking, Cost overruns and variance reports. The role will initially focus on one remodeling company (roofing, siding, windows, or exterior remodeling), with the potential to expand across multiple businesses as systems are refined.
Viewline Ventures
Philadelphia, PENNSYLVANIA
Be the Founder's Operational Extension: Whether its coordinating a last-minute call with a partner, organizing internal priorities, or pushing a key project forward, youll keep the wheels turning. As Executive Assistant to the Founder, youll be the right hand to a fast-moving, high-performing founder building a category-defining company.
PamTen Inc
Princeton, NJ
Executive Support & Schedule Management Strategic Scheduling: Act as the primary point of contact for internal and external meeting requests with company top executives, communicating effectively with clients, admins, and employees. Assisting in Company Philanthropic Programs: Provide program support for company's philanthropic initiatives and community programs by assisting with communications and logistics for charitable events and volunteer opportunities.
University of Pennsylvania
$23.8 - $28.32
Philadelphia, PA
The Assistant Program Manager (Assistant PM) is responsible for the successful organization of program materials, including the creation of websites and enotebooks for assigned open enrollment and custom Wharton Executive Education programs held at the Steinberg Conference Center. + Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility.
The Walt Disney Company
Trenton, NJ
Facilitate weekly meetings with Galley leadership; discuss operational issues and updates of new products. + Be willing and able to uphold the general safety management responsibilities specified in the Safety Management System in areas and operations under their control.
Bristol Myers Squibb
$74630 - $90400
Princeton, NJ
Work-life programs include paid national holidays and optional holidays, Global Shutdown days between Christmas and New Year's holiday, up to 120 hours of paid vacation, up to two (2) paid days to volunteer, sick time off, and summer hours flexibility. Each of us is empowered to apply our individual talents and unique perspectives in a supportive culture, promoting global participation in clinical trials, while our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.
Juniper Communities
$60000
Bensalem, PA
Movement includes, but is not limited to standing, walking, sitting, pulling, lifting, reaching, carrying, pushing, climbing, kneeling, stooping, and twisting. Perform continuous, ongoing supervision of all Dining Services staff members including but not limited to training, disciplining, counseling, motivating, and evaluating.
Penn Medicine
Philadelphia, PA
Operational Duties and Responsibilities: Establishes friendly working relationships with practice contacts and outside partners, payers and/or suppliers to facilitate getting doneOften assumes short-term responsibility for tasks that lie outside of his/her roleIs respected and perceived as making a significant contribution to the teamProvides coaching and feedback to colleaguesIdentifies opportunities for improvement. Core Values: Proactively shares information and trendsTreats colleagues and staff with dignity and respectEnsures absolute confidentialityCreates a work environment that attracts and retains key talentsFacilitates the identification of common goalsIdentifies opportunity for improvementPrioritizes own work with minimal involvement of supervisionTakes personal responsibility for Department Performance.
Princeton University
$155000 - $175000
Princeton, NJ
Responsibilities include overseeing the Center’s research programs, managing multi-constituent collaborations and events, including those with corporate, global, and government leaders; guiding the strategic evolution and resourcing of the Princeton E-ffiliates Partnership; and ensuring the effective delivery of specialized programs that prepare students for leadership in energy systems and technology innovation, and provide opportunities for sustainable environmental stewardship. • track record in operational management including budget creation, financial oversight, personnel management, and policy adherence; experience in new program development, implementation, and strong analytical abilities.• proven ability to navigate complex situations; problem solve while being innovative; recommend action while balancing competing priorities.• ability to initiate and cultivate relationships with all levels of leaders and professionals.
Prep Academy Tutors
Philadelphia, PA
We are looking for teachers, subject matter experts (Master's students, PhD students, learning specialists, etc.), or soon-to-be teachers who meet the following criteria: Experience working with students on executive functioning or academic coaching. The ideal candidate will have experience supporting neurodivergent and neurotypical students with organization, time management, task initiation, study strategies, and self-regulation.
Cooperidge Consulting Firm
$65000 - $85000
Cherry Hill Township, NJ
Client Relations: Serve as the primary point of contact for clients and prospects, ensuring all communications are handled with exceptional professionalism and timely follow-up. Meeting Management: Compile comprehensive meeting materials, coordinate virtual/in-person logistics, and transcribe detailed notes and action items post-meeting.
Contractor Staffing Source
Cherry Hill, NJ
This unique role is ideal for someone who enjoys being on the road, takes pride in punctuality and presentation, and can stay productive while waiting between destinations by assisting with errands and light administrative tasks. The vehicle -- a company-provided Mercedes Benz Sprinter van -- will serve as a mobile office, allowing the President to work while you handle all driving responsibilities safely and efficiently.
Midatlantic Employers' Association
Philadelphia, PA
The Administrative Assistant will support operations in managing schedules, assisting with events and meetings, maintaining electronic records, and providing administrative support to help advance organizational goals and community impact. • Maintains inventory of program supplies; orders new supplies as needed to ensure adequate supplies for ongoing program operations; including Septa Passes, gift cards and client needs.
Addison Group
$45000 - $50000
Conshohocken, PA
An organization is seeking an Administrative Assistant to provide administrative support and ensure efficient office operations. • Organize company activities and ensure office spaces are well-maintained, including conference rooms and kitchens.