Administrative Assistant (Accounts & Invoicing) – Part-Time Contract HireNow StaffingAdministrative Assistant (Accounts & Invoicing) – Part-Time ContractLos Angeles, CaliforniaThe following will prevent candidates from moving forward in the hiring process: Frequent unexplained job changes or unstable employment history (jumpy resumes will not be accepted or interviewed). This position supports day-to-day accounts and invoicing operations and is ideal for an administrative professional who thrives in a structured office environment where accuracy, organization, and accountability are essential.
NewLibrary Assistant (Hourly) Austin Community College DistrictLibrary Assistant (Hourly)Northridge, CaliforniaWe promote student success and community development by providing affordable access, through traditional and distance learning modes, to higher education and workforce training, including appropriate applied baccalaureate degrees, in our service area. This report includes statistics from the previous three years concerning reported crime that occurred on campus; public property adjacent to and accessible from campus; and in certain non-campus buildings/property owned or controlled by ACC.
Administrative Assistant – Part-Time Contract HireNow StaffingAdministrative Assistant – Part-Time ContractLos Angeles, CaliforniaThe following will prevent candidates from moving forward in the hiring process: Frequent unexplained job changes or unstable employment history (jumpy resumes will not be accepted or interviewed). This position supports day-to-day accounts and invoicing operations and is ideal for an administrative professional who thrives in a structured office environment where accuracy, organization, and accountability are essential.
Legal Assistant - Bankruptcy Scion Staffing IncLegal Assistant - BankruptcySherman Oaks, CA$80,000–$110,000 / yearCOMPENSATION AND BENEFITS: This opportunity offers competitive compensation ranging from $80,000-$110,000 annually depending on experience, along with a comprehensive benefits package, professional development opportunities, and the chance to join a collaborative law firm supporting sophisticated bankruptcy and insolvency matters. For opportunities located in a region that has enacted fair-chance, arrest-, or conviction-based employment ordinances, Scion Staffing proactively follows the enacted guidance and considers for employment all qualified applicants with arrest and conviction records.
Management Assistant I - Anaheim Convention Center City of AnaheimManagement Assistant I - Anaheim Convention CenterAnaheim, CA$70,905–$106,357 / yearAssist in researching, negotiating, and monitoring assigned contracts and agreements with outside suppliers, service providers, leasing agents, and others; prepare specifications and bid packages; review bids and recommend vendor selection for equipment and services; participate in the preparation of contracts; ensure work is performed in compliance with contracts and agreements including Agreements for Lease and event-related contracts. May plan, direct, coordinate, and review assigned activities and operations of the department including assigned administrative support, technical, and/or programmatic service areas; assign work activities, projects, and programs; review and evaluate work products, methods, and procedures; meet with staff to identify and resolve problems; recommend improvements in work flow, procedures, and use of equipment and forms; implement improvements as approved.
Project Accountant Assistant Griffith CoProject Accountant AssistantSanta Fe Springs, CA$25–$37 / hourAny unsolicited resumes sent to any of the following will be considered Griffith Company property: Griffith Company mailing address, fax machine or email address; Griffith Company employees; or to Griffith Companys applicant/candidate database. The Project Accountant Assistant's primary responsibility is to assist the Project Accountants and Job Cost Manager in monitoring job profitability for their respective Region and will also be responsible for the daily processing of invoices.
Practice Assistant White & Case LLPPractice AssistantLos Angeles, CA$81,600–$91,000 / yearAs part of a team, the Practice Assistant will provide excellent service to all internal and external clients, including his/her assigned practice group of attorneys, as well as other attorney teams asneeded. Our team manages the infrastructure, systems and services -both globally and locally-relating to our office workplaces, onsite and remote operational services, security, safety and a range of other areas.
Assistant Director of Finance (Temporary) - Regent Santa Monica Beach InterContinental Hotels Group PlcAssistant Director of Finance (Temporary) - Regent Santa Monica BeachSanta Monica, CA$120,000–$128,750 / yearJob Summary: As the Assistant Director of Finance (Temporary), you will manage the day-to-day operation of the accounting office and assist the Director of Finance in providing financial leadership to the business for a temporary coverage period starting July 31 and lasting for up to 9 months. Assist in directing and administering the resort's financial operations including, but not limited to, asset protection, financial reporting, systems management, resort-wide budget and forecasting, team management, and meeting participation and facilitation.
Manager Assistant - The Wall Group BH WMEManager Assistant - The Wall Group BHLos Angeles, CaliforniaThe company strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings. Services including editorial and commercial bookings, endorsement and sponsorship management, and trend-focused brand consulting allow The Wall Group to drive the careers of fashion’s leading creators.
NewAssistant Project Manager Griffith CompanyAssistant Project ManagerBrea, CA$105,000–$125,000 / yearAgencies must obtain advance written approval from Griffith Company’s Human Resources team to submit resumes, and then only in conjunction with a valid fully-executed contract for service and in response to a specific job opening. Any unsolicited resumes sent to any of the following will be considered Griffith Company property: Griffith Company mailing address, fax machine or email address; Griffith Company employees; or to Griffith Company's applicant/candidate database.
Assistant Property Manager TranswesternAssistant Property ManagerLos Angeles, CA$70,000–$80,000 / yearThe Assistant Property Manager will support the property manager with the budget development, preparation of monthly operating reports and client deliverables, tenant billings, collection of rent, processing of property payables, lease abstracting and administration. Please note that all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification.
Branch Administrative Assistant CrossCountry MortgageBranch Administrative AssistantAnaheim, CACrossCountry Mortgage (CCM) is the nation's number one distributed retail mortgage lender with more than 9,000 employees operating over 700 branches and servicing loans across all 50 states, D.C. and Puerto Rico. The collective sum of the individual differences, life experiences, knowledge, inventiveness, innovation, self-expression, unique capabilities and talent that our employees invest in their work represents a significant part of not only our culture, but our reputation.
Litigation Legal Assistant Scion Staffing IncLitigation Legal AssistantLos Angeles, CAThrough our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire recruiting, interim leadership placement, and temporary professional staffing. RESPONSIBILITIES: Prepare, proofread, and file legal documents in State and Federal courts, including electronic filing (e-filing), service, and case submissions.
Assistant Project Manager - Healthcare (HCAi) OC/LA/IE Swinerton BuildersAssistant Project Manager - Healthcare (HCAi) OC/LA/IELos Angeles, CAFull timeVoluntary benefits include additional term life insurance, long term care insurance, critical illness and accidental injury insurance, pet insurance, legal plan, identity theft protection, and other voluntary benefit options. MINIMUM SKILLS OR EXPERIENCE REQUIREMENTS: • Engineering, Construction Management or Architectural degree, or equivalent experience.
Administrative Assistant (Senior Level) Skirball Cultural CenterAdministrative Assistant (Senior Level)Los Angeles, CA$25–$28 / hourSpecial Projects: Attends all assigned meetings, included but not limited to weekly sales meetings for EO updates and distribution, monthly Marketing meetings, Admin circle meetings. Event Documentation : Generate and distribute Event Order Confirmations (EOs) to ensure all internal departments are aligned, create and distribute food labels, event directional signage, and is also in charge of digital signage.
Insurance Eligibility Assistant Alliance Health ServicesInsurance Eligibility AssistantMontrose, CaliforniaAlliance Health Services is dedicated to providing innovative, quality, and cost-effective home health services to patients in their homes involving families that require skilled nursing, rehabilitative, and support services. Submission of requests will be completed using paper forms, printed documentation, fax, payer portals, or other means.
Administrative Assistant LancesoftAdministrative AssistantSanta Monica, CA$20Assist with the creation and organization of press materials including: bios, press reports, press kits, media alerts, press releases, event/show invitations, press photos, artwork. Coordinate travel 'provide a folder complete with all travel confirmations and itineraries before your manager leaves for a scheduled trip.
Admin Assistant - TEMP EXEMPLIS CORPORATIONAdmin Assistant - TEMPCypress, CA$22.62–$31.67 / hourObserved Holidays: 10 company observed holidays: New Years, Martin Luther King, President's Day, Good Friday, Memorial Day, Independence Day, Labor Day, Thanksgiving, Day after Thanksgiving, Christmas Day. 30 years later, Exemplis continues to lead, innovate and disrupt an array of industries through its growing family of brands - including SitOnIt Seating, Timbuk2, X-Chair, Maverick, Mavix, Edloe Finch, and Albany Park.
Sr Administrative Assistant Sony Pictures Entertainment IncSr Administrative AssistantCulver City, CA$31.74–$40 / hourThe actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location of the position. Administrative Assistant to support the Co-Heads, Global Strategic Marketing & Research, and Head of Marketing Analytics & Insights with daily administrative and project support.
Assistant Risk Manager Lockton IncAssistant Risk ManagerLos Angeles, CATheir primary role is to apply knowledge of current industry trends, create / maintain client data in files and systems, manage workflows and processes while providing administrative and client support to both the team and the clients themselves. The Assistant Risk Manager provides administrative / system(s) support and best in class service to Outsourced Risk Manager (ORM).
Occupational Therapy Assistant Senior Living Reliant RehabilitationOccupational Therapy Assistant Senior LivingTarzana, CaliforniaBuild a strong occupational therapy assistant program by participating in the following activates: actively integrating occupational therapy’s role into community and interdisciplinary treatment plan; contributing to community patient care, utilization review, case management, administrative staff / department head, and family conference activities and communications, as directed by the OT; establishing and maintaining a good working relationship with other health care professionals and colleagues in the community; making appropriate referrals to other members of the rehabilitation team; maintaining awareness of changes in patient population, patient conditions, and programs, and keeping the licensed or registered occupational therapist informed directly, and in a timely manner, of patient progress and community issues; adhering to established community policies and procedures related to environmental safety, orderliness, risk management, infection control, and emergency preparedness situations; and. Provide Occupational Therapy and related services for patients under the direction of a licensed Occupational Therapist (OT) while maintaining positive levels of interaction with communities and clients in accordance with the principles and practices of occupational therapy and within Reliant Rehabilitation guidelines.
Tenant Improvement Assistant Project Manager, Commercial Onni GroupTenant Improvement Assistant Project Manager, CommercialLos Angeles, CaliforniaAfter making a conditional offer and running a background check, if Onni is concerned about a conviction or convictions that is/are directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction(s), provide mitigating evidence, or challenge the accuracy of the background report. Responsible for the successful initiation, planning, execution, monitoring, control, and overall closure of assigned tenant improvement projects as well as assist with other projects.
NewAdministrative Assistant Bridgewater Consulting GroupAdministrative AssistantLos Angeles, CaliforniaAn Administrative Assistant provides clerical and organizational support to ensure smooth day-to-day operations within an office or organization. Manage daily office operations and maintain a clean, organized workspace.
Assistant Concession & Retail Manager Feld Entertainment, Inc.Assistant Concession & Retail ManagerCAResponsible for maintaining unit inventory, stock levels and that proper inventory documentation is completed: Ensure that all procedures are followed, and all documentation is completed correcting when stock is issued to locations. Responsible for all keeping all concessions, merchandise, and photo equipment in proper working order: Ensure that all equipment is clean, working properly, displayed and store properly.
NewLegal Assistant Michael PageLegal AssistantTorrance, CA$55,000–$77,500 / yearIn this role, you'll be a key force behind smooth, efficient operations—providing essential administrative and organizational support that keeps the department running at its best. - $77,500.00/yrWe're seeking a detail‑driven Legal Assistant eager to make a real impact within a dynamic legal services team.
Senior Administrative Assistant -Legal Operations and Support Edison InternationalSenior Administrative Assistant -Legal Operations and SupportRosemead, CAAs a Senior Administrative Assistant -Legal Operations and Support, your work will help power our planet, reduce carbon emissions and create cleaner air for everyone. Prepares various templated weekly/monthly/quarterly reports for assigned leader and performs basic research as requested.
Senior Administrative Assistant -- Legal Operations and Support Edison InternationalSenior Administrative Assistant -- Legal Operations and SupportRosemead, CAAs a Senior Administrative Assistant -- Legal Operations and Support, your work will help power our planet, reduce carbon emissions and create cleaner air for everyone. Prepares various templated weekly/monthly/quarterly reports for assigned leader and performs basic research as requested.
Administrative Assistant (Property Managment) Ultimate Staffing ServicesAdministrative Assistant (Property Managment)Ontario, California$25–$32 / hourThe ideal candidate will play a crucial role in supporting the property management team and Regional Manager, ensuring smooth day-to-day operations. Position Overview: Ultimate Staffing Services is actively seeking an experienced Administrative Assistant to join their client's property management team in California.
Administrative Assistant TARLANI HealthcareAdministrative AssistantMontrose, California$21–$25 / hourAt Tarlani Healthcare, we are a patient-centered home health agency dedicated to providing compassionate, high-quality care in the comfort of our patients’ homes. Our team works closely together to help individuals maintain their independence, improve their health, and feel supported every step of the way.
Tax Administrative Assistant LMW Financial LLCTax Administrative AssistantStudio City, CAFull timeAssist with various tasks when required including preparing/filing/assisting with filing of: SOIs, 1099s, City of LA, WC & Liab audits, State SOS Renewals. · Manage Admin email, files received via client portal, signed documents, tax rejections, acceptance and assist tax team with extensions.
Clinic Administrative Assistant Fresenius Medical CareClinic Administrative AssistantLos Angeles, CAAs a secretary/receptionist at Fresenius Kidney Care, you will be an integral part of a cross-functional team, providing administrative support to maintain clinic operations and provide the best customer care for patients living with kidney disease. Scheduling and Registration- Responsibilities may include the following based on location and business need: + Maintains accurate records of hospitalization, patient travel, etc. to facilitate coordination of patient scheduling, ancillary testing, etc.
Back Office - Cphw -Medical Assistant I Unicare Community Health Center, Inc.Back Office - Cphw -Medical Assistant IHuntington Park, CAJob SummaryThe Comprehensive Prenatal Health Worker I (CPHW I) provides support services, ongoing orientations, assessments, care plan development, appropriate nutrition, health education and psychosocial interventions and referral when needed, to UCHC's prenatal patients. Duties/Responsibilities: Conducts face-to face interviews with all prenatal patients, screens patients for presumptive eligibility (PE) and issuing of PE card if eligible; Issues the 2nd good thru extension for patients.
Assistant Chief Building Engineer AA2ITAssistant Chief Building EngineerLos Angeles, CA$35–$37 / hourInterview Process: Parking notes: About the Role: As a Building Engineer, you will be responsible for monitoring, maintaining and repairing building system operations and the performance of various areas including plumbing, electrical, painting, roofing, heating, and cooling. Overview of Work Environment/Client Nuances: Production lot - 23 buildings/stages/warehouses/office buildings.
Administrative Assistant (US, only: CA, NY, DC) TPI Global (formerly Tech Providers, Inc.)Administrative Assistant (US, only: CA, NY, DC)Santa Monica, CAAssist in creating and organizing press materials, including artist bios, press reports, press kits, media alerts, press releases, event invitations, press photos, and artwork. Research, organize, and distribute media alerts highlighting artist press coverage.
Administrative Assistant - Luxury Residential The Related Companies LPAdministrative Assistant - Luxury ResidentialSanta Monica, CA$30–$31 / hourManaging all vendor communications and ensuring invoices are submitted to the property and processed before the end of the month. Setting up vendors, creating purchase orders, processing invoices, researching payment and payment status.
Assistant Principal Partnerships to Uplift Communities SchoolsAssistant PrincipalLos Angeles, CAPartnerships to Uplift Communities (PUC) Schools is comprised of a non-profit network of public charter schools designed to significantly increase high school graduation rates, college entrance, and college graduation rates for underserved students in North-East Los Angeles, and the North-East San Fernando Valley. An incumbent may be asked to perform other duties as required Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
Adminstrative Assistant Staffmark Group LlcAdminstrative AssistantTorrance, CA$23–$24 / hourBy applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.
Administrative Assistant II AltaMed Health Services CorpAdministrative Assistant IISouth El Monte, CA$25–$29.32 / hourThe Administrative Assistant's responsibilities may include scheduling appointments, giving information to callers, composing memos and meeting minutes, providing customer service, handling multiple projects, and preparing and monitoring invoices and expense reports. is concerned about a conviction directly related to the job, you will be given a chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report.
Japanese Bilingual Sales Assistant Staffmark Group LlcJapanese Bilingual Sales AssistantTorrance, CAQualifications: Fluent in Japanese - written and verbal 3+ years of experience in Sales Administration, International Logistics Coordination, B2B Customer Service, or a related field Strong organizational skills with exceptional attention to detail Proficiency in Microsoft Office applications, particularly Excel and Outlook Excellent communication and interpersonal skills Responsibilities: Provide administrative support to the sales team, including responding to customer inquiries, processing orders, preparing invoices, and maintaining accurate sales records. An international trading company committed to providing high-quality industrial solutions to clients throughout the North American market is seeking a highly motivated and detail-oriented Japanese Bilingual Sales Assistant to join its team in Torrance, California.
NewBusiness Development & Marketing Assistant Allen Matkins LeckBusiness Development & Marketing AssistantLos Angeles, CA$62,000–$75,000 / yearPart timeThe Business Development & Marketing Assistant plays an important support role within the department, providing administrative and project coordination assistance across a broad range of marketing, external communications, business development, client development, and event-related initiatives. For nearly 50 years, Allen Matkins has worked with clients drawn to us by our reputation for market-leading solutions, pragmatism, exemplary quality, approachability, and our unparalleled network of contacts and connections in business and government.
Assistant General Manager - TalentZok TalentZokAssistant General Manager - TalentZokNorth Hollywood, CA$120,000–$140,000 / yearKeeps current with latest training on current products, coordinates technician training and maintains training records to ensure personnel maintain proficiency in preventive maintenance, start-up, troubleshooting, and repair of supported equipment. Maintains communication with vendors and factory personnel concerning warranty issues, product recall notices, operational problems with products, premature failures and other issues as they apply to products and equipment sold and serviced.
NewARC Legal Assistant Cozen O ConnorARC Legal AssistantLos Angeles, CA$85,000–$100,000 / yearPrepares and handles documents for E-FilingInputs critical dates and deadlines into Firm's electronic docketing systemSchedules Depositions and MediationsProvides efficient workflow including the duplication, printing, mailing, and merging of documents. Offering full-service expertise in litigation, business law, and government relations, the firm serves a diverse clientele, including global Fortune 500 companies, growing middle-market firms, startups, and high-profile individuals.
Administrative Assistant (TUC-Licensing) California State University, NorthridgeAdministrative Assistant (TUC-Licensing)Northridge, CaliforniaPosition requires interfacing with campus partners and clients pertaining to facility reservations, for events, processing staff timesheets, client payments, chargebacks; researches questions and discrepancies, and follows-up with clients to resolve issues. Monitors status of potential, current, open contracts and closing contracts; reconciles, prepares chargebacks, initiate deposit refunds and check requests; creates monthly and quarterly spreadsheets and reports, dept.
Administrative Assistant, Residential Life California State University, NorthridgeAdministrative Assistant, Residential LifeNorthridge, CaliforniaUnder general supervision, the Administrative Assistant for Residential Life provides administrative, financial, procurement, payroll, and operational support, coordinates communications and recruitment activities, maintains records and databases, assists with budgeting and compliance, supports Residential Life programs, and provides work direction to student assistants. Coordinates recruitment logistics for Residential Life professional and student staff positions by managing interview schedules, communicating with candidates, and serving as a liaison between search committee chairs and applicants to ensure a seamless recruitment process.
Assistant Construction Manager Blue Ridge Executive SearchAssistant Construction ManagerAnaheim, CaliforniaManage projects from conception to completion including planning, work scope reviews, scheduling, organization, site walkthroughs and closeout (e.g., punch lists, as-builts, attic stock, final invoicing/lien waiver etc.). Our ideal candidate will have a bachelor’s degree in engineering/construction management or other construction-related training, 3+ years of professional experience related to construction means and methods.
Accounting Assistant F2 FinanceAccounting AssistantSanta Monica, CAPerform day-to-day accounting functions, including bookkeeping, reconciliations, and data entry for all entities; Reconciliation of Loans and Loan book against other systems for all entities; Processing cash and reconciling bank statements for all entities; Managing AP function from invoice processing through to vendor payments for all entities; Assisting with the preparation of end-of-month internal management reporting and reports for external institutional investors for all entities; Monitoring inflows and loan repayments to assess available cash for lending for all entities; Assist with financial analysis including P+L and balance sheet reconciliations, budgeting, and forecasting as required for all entities; General accounting admin and other ad-hoc tasks as required. In addition to this, you will need: Bachelor’s degree in Accounting, Finance, or a related field (or equivalent qualification); Two years of work experience as an accounting assistant, bookkeeper or junior accountant; Proficient understanding of US GAAP accounting principles; Comfortable multi-tasking and working against deadlines; Proficiency in Google Business Apps (including GoogleSheets), and Quickbooks.
HR Assistant - Immigration FnsHR Assistant - ImmigrationTorrance, California$60,000–$75,000 / yearProvide Korean–English translation and interpretation support for visa and immigration documentation, including job samples, job duties, and related materials, to support immigration petitions and regulatory compliance. Since its inception in 1995, FNS has been focused on providing the best total logistics services by implementing our core values: trust, communication, team play, challenge, and balance.
NewBusiness Development & Marketing Assistant New Allen Matkins Website TemplateBusiness Development & Marketing AssistantLos Angeles, California$62,000–$75,000 / yearThe Business Development & Marketing Assistant plays an important support role within the department, providing administrative and project coordination assistance across a broad range of marketing, external communications, business development, client development, and event-related initiatives. For nearly 50 years, Allen Matkins has worked with clients drawn to us by our reputation for market-leading solutions, pragmatism, exemplary quality, approachability, and our unparalleled network of contacts and connections in business and government.
Assistant Principal PUC NationalAssistant PrincipalEagle Rock, CAPartnerships to Uplift Communities (PUC) Schools is comprised of a non-profit network of public charter schools designed to significantly increase high school graduation rates, college entrance, and college graduation rates for underserved students in North-East Los Angeles, and the North-East San Fernando Valley. The Assistant Principal exhibits this through supporting the Principal with student & parent relations and school operations, managing classified staff, supporting instruction, and successfully implementing testing.
Physical Therapist Assistant License Applicant (F/T) (3445) Interface Rehab IncPhysical Therapist Assistant License Applicant (F/T) (3445)Fullerton, CA$28–$33 / hourPhysical therapy services include treatment planning & implementation, discharge planning, testing patients' physical abilities, analyzing rehabilitation goals, and consulting with the rehab team and other health team members to coordinate the most effective treatment program. Under the direction of a Licensed Physical Therapist, the PTALA evaluates and treats patients/residents, communicates with their families, physicians, and other health team members, and maintains all necessary documentation of services in the patient's medical records.