137 Results for

Assistant Coordinator Jobs in Sunnyvale, CA

Jobs

New!

San Francisco, CA5 days ago

$41.03–$53.85
Full-time
Employee

This role will deliver value in the following ways: central support resource for the leader and the practice team; an integrator connecting work streams that would otherwise remain siloed; a communicator linking the practice team, clients, and the broader organization. Leveraging the Firm's Travel Department while overseeing all aspects of travel planning, logistics, details, and execution, to attorney preferences, aiming to be efficient with the attorney's time during business trips, and keeping client-related components of business trips at the forefront.

New!

San Francisco, CA6 days ago

Remote

$30–$35 Per Hour
Full-time
Employee

This position plays a key role in building and scaling a new operational function, ensuring processes are well-defined, reporting is accurate, and governance structures are in place to support long-term success. This role will focus on process documentation, reporting validation, and governance support, while partnering across Finance, Operations, Provider Services, and Vendor Management teams.

San Francisco, CA30+ days ago

Full-time
Employee

What you'll likely work on: Use impeccable C-I-CARE (a framework containing the key elements of a great interaction and effective communication that we use with patients and each other) in all patient interactions, both clinical and administrative, and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, strong knowledge of billing and insurance, monitoring patient feedback and assisting with outreach as necessary. Continue to care for our members beyond the lab room by answering patient messages, following up on lab cases and assisting our providers and virtual medical team with clerical duties such as, but not limited to biometric screening forms, medical record and consult review, billing inquiries, and DOH reporting.

Livermore, California26 days ago

$75,000–$85,000

Work with the Estimating team to facilitate the bid process, including preparation of required forms for bid and proposals, monitoring of timeline, management of bid and proposal dates and subcontractor coordination. The estimating administrative assistant must have construction industry experience (general contractor experience preferred) and be proficient in Microsoft Office, Procore, SmartBid, and document management systems.

San Jose, CA30+ days ago

Bachelors degree from an accredited four-year college or university with major coursework in civil engineering or a related engineering field. OR possession of a valid California Engineer-in-Training (EIT) Certificate with two (2) years of associated paraprofessional engineering experience.

Livermore, CA30+ days ago

$28.12–$34.19 Per Hour

Associate’s degree in early childhood education and six units in administration and supervision, or a bachelor’s degree in early childhood education, child development, human development, liberal studies or a related field with the 12 core units in early childhood education and 6 units in administration and supervision; Three years of relevant experience working in a childcare facility, with at least one year in lead or assistant lead capacity. Program activities may require sitting, standing, walking on level and slippery surfaces, reaching, twisting, turning, kneeling, bending, stooping, squatting, crouching, grasping, and making repetitive hand movement in the performance of daily duties; the ability to lift, carry, and push tools, equipment, and supplies weighing up to 40 pounds or heavier weights with assistance and/or the use of proper equipment.

San Francisco, CA30+ days ago

This position offers a unique opportunity to work closely with the executive team, supporting internal and external communications, planning high-impact events, coordinating projects, and ensuring the CEO’s office runs like a well-oiled machine. As we continue to grow, we are seeking a dynamic and resourceful Coordinator, Office of the CEO, to play a vital role in ensuring smooth operations for our executive leadership while also supporting our fast-paced Office of the Chief of Staff.

Pleasanton, California30+ days ago

$23–$25 Per Hour

This position is ideal for candidates who have already worked in HR support or administrative roles and are comfortable handling confidential information, deadlines, and multiple priorities. Our client is seeking a Human Resources Coordinator with at least one year of hands‑on HR or administrative experience to support day‑to‑day HR operations in a fast‑paced environment.

Dublin, California23 days ago

$19.50–$29.15 Per Hour

Overview of Responsibilities: At Sprouts Farmers Market, the Store Schematics Coordinator is the primary schematics contact at the store and they provide the Store Manager, Assistant Store Manager, Scan Coordinator and Department Managers with notice of reset changes. With a focus on customer service, our neighborhood grocery stores offer high-quality, farm fresh produce, natural meats, plenty of scoop-your-own bulk goods and much more in a fun, friendly, old-fashioned farmer’s market setting.

San Francisco, California30+ days ago

$38–$46 Per Hour

This role requires significant experience coordinating complex domestic and international travel, producing detailed itineraries, and managing last‑minute changes with professionalism and accuracy. Coordinate frequent domestic and international travel, including flights, hotels, ground transportation, visas (when applicable), and highly detailed itineraries.

San Francisco, California30+ days ago

$80,000–$95,000

San Francisco, California28 days ago

Supports the implementation of marketing initiatives including email marketing, webinars, bio updates, and mediator/arbitrator social media profiles; assists in web content management. Collaborates with Marketing and Communications team to ensure the website is updated with content related to marketing outreach and practice development activities.

San Francisco, California30+ days ago

$100,000–$120,000 Per Year

This role will be responsible for coordinating all phases of recruiting (specializing in a particular area in offices where applicable), including the summer program, entry level hiring, and campus outreach, while serving as a liaison to law schools, coordinating with internal departments, and providing mentorship and support to junior team members. Collaborating with team members and committees to identify and implement new marketing and promotional strategies, providing administrative support to the Recruiting Committee by preparing recruitment statistics, reports, and presentations.

San Francisco, California30+ days ago

$87,500–$133,450 Per Year

The firm has approximately 2,500 lawyers and professionals serving clients in major centers of business, finance, technology, and government in Boston, Chicago, Dublin, Hong Kong, London, Los Angeles, Milan, New York, Paris, San Francisco, Seoul, Shanghai, Silicon Valley, Singapore, Tokyo and Washington, D.C. The firm has consistently been recognized for its leading practices in many areas, including asset management, private equity, M&A, finance, real estate, tax, antitrust, life sciences, health care, intellectual property, litigation & enforcement, privacy & cybersecurity, and business restructuring. Reviews Chrome River and American Express Card to allocate expense items by obtaining receipts from lawyer or other means if available and collaborate with internal or external resources to address all outstanding Chrome River or AMEX items within payment window, running inquiries when necessary.

San Francisco, CA30+ days ago

Full-time

Reporting to the Maternelle and Lower School Principal and working across PK2 through grade 5, the Coordinator collaborates with leadership to facilitate data-informed planning and effective day-to-day implementation of an integrated bilingual progression. The Coordinator acts as coach, mentor, and facilitator to develop the skills of individual faculty members and the capacity of faculty teams, fostering faculty agency and a cycle of reflective, iterative improvement in teaching practices.

Fremont, CA30+ days ago

The ideal candidate will have quality experience in a manufacturing environment, leadership experience, and strong knowledge of audits, containment, and corrective actions. We are seeking a hands-on Quality Coordinator to support quality operations on the manufacturing floor at our Fremont facility.

New!

SF, CA4 days ago

The Coordinator will model instructional excellence, facilitate professional learning, support instructional materials implementation, and serve as the district's liaison with the Tennessee Department of Education for science and social studies. The Coordinator works in support of the Assistant Superintendent of Curriculum and Instruction to increase the academic and personal success of each child within Murfreesboro City Schools.

Palo Alto, CA30+ days ago

Ability to demonstrate business communication skills including speak and write effectively at a level appropriate for the job (including legible penmanship/handwriting, knowledge of grammar and syntax and ability to write clear and concise clinical reports). The Patient Care Coordinator is responsible for assisting patients obtain services in a timely manner and assuring efficient utilization of the physician's appointment schedule and in the coordination of patient care.

San Jose, CA7 days ago

$30–$40 Per Hour

We're hiring a full‑time Project Coordinator - Customer Service Representative in San Jose, CA, for a versatile, high‑impact role that suits someone who enjoys wearing multiple hats and being at the center of daily operations. We want each person on our team to feel confident in their role and contribute to making us the best electrical service company in the Bay Area.

San Francisco, CA30+ days ago

$23–$27 Per Hour

E-Verify is used to confirm the employment authorization of all newly hired employees through an electronic database maintained by the Social Security Administration and Department of Homeland Security. Dental Assistants, Sterilization Technicians, Office Managers, Patient Care Coordinators and many more all work together to improve the patient care experience and great clinical results.

Palo Alto, CA16 days ago

Full-time

The Elementary School Enrichment Coordinator is responsible for the design, implementation, and management of INTL’s enrichment programs throughout the year, including after-school enrichment classes, mini-camps, and summer camps, as well as the extended day experience for students. Serve as a visible, active, and engaged presence on campus, particularly during outdoor supervision, by proactively engaging with students, supporting positive behavior, and building strong relationships across the community.

New!

SF, CA3 days ago

$28.60–$33.50

Meaningful Beginnings has proudly served families since 2013, providing high‑quality Infant/Toddler care, Preschool, and Transitional Kindergarten programs for children ages 0–6. This role leads a classroom while also supporting and mentoring teachers to strengthen curriculum quality, consistency, and classroom practices.

San Francisco, California25 days ago

$32.08–$36.15

Successfully complete training requirements required by the Department of Social Services, Community Care Licensing Division, Residential Care Facility for the Elderly Regulations and NEMS Assisted Living in a timely manner. The RCFE Activity Assistant provides therapeutic activities to residents that are designed to meet their interests and to improve the physical, mental, and psychosocial well-being of each resident.

Union City, CA12 days ago

We demonstrate excellence in core services and place value on high quality job performance, professional development, effective time management, budget management, workplace safety and resident/employee satisfaction. Under the general supervision of the Administrator, the Staffing & Scheduling Coordinator performs a wide range of administrative, scheduling, and payroll related duties.

San Jose, CA30+ days ago

Remote

The ideal candidate will bring deep experience in technical product operations, data analysis, and AI/LLM workflows, along with a track record of delivering data-driven insights, scalable dashboards, and product quality improvements through labeling and model training efforts. This role will support high-impact programs across Meta's platforms by enabling data-driven decision-making, advancing LLM training workflows, and optimizing operational efficiency through automation.

Sunnyvale, California30+ days ago

$23–$27.60 Per Hour

As a valued team member at Atria, you’ll work in a supportive environment that provides advancement opportunities and promotes a healthy work-life balance. Provides backup by performing Resident Services Assistant or Resident Medication Assistant role as needed.

New!

South San Francisco, CA3 days ago

Full-time

We are seeking an Executive Administrative Assistant to provide administrative support to Chief Executive Officer (CEO), Chief Financial Officer (CFO) and other executives as necessary. Tasks may include, but are not limited to:Scheduling and coordinating meetings as requested by the CEO and CBO with internal and external team members including meetings related to business development activities.

Dublin, CA12 days ago

The Business Office Coordinator (BOC) is responsible for assisting the community with business administration, human resources, and system related business processes such as, Payroll and Human Resources Administration, Recruitment Administration and Process, Information Monitoring/Process and Systems, Financial Systems Close and Management, Business Processes-Key Controls, Technical/Professional Knowledge, and Quality Assurance. Partner with leadership team by championing the overall recruitment process; process candidates in the ATS system and perform background screenings, license verifications, and other required screenings/verifications per applicable federal and state laws/provincial labor/labour laws and Sunrise policy.

San Francisco, CA9 days ago

Part-time

Position Description: The Project Coordinator will support a variety of CYC community programs, events, and media-related projects by assisting with event planning and coordination, TV show production support, promotional content creation, social media promotion, and on-site project execution. Our services include academic support and college counseling, job placement and employment training, substance use and violence prevention education, crisis intervention and mediation, leadership development, and technology and computer training.

San Francisco, CA30+ days ago

Full-time

In the Maternelle, the Coordinator is a key partner in identifying and providing early intervention for students of concern, and in the Lower School, the Coordinator provides programming to enhance our rigorous bilingual program, developing the strengths of all students. Position: The Student Learning Coordinator embodies the concept of student-centered learning, supporting and articulating students’ needs and experiences in our vibrant bilingual environment to help every student reach their potential.

San Francisco, CA30+ days ago

$47,618–$57,141

GGRC is currently hiring for a Operations Coordinator that will be reporting to the Manager/Supervisor of Operations, this position will handle everyday higher-level facility and operational processes related to supporting our San Francisco, San Mateo, and Marin offices to ensure facilities are maintained and offices are able to operate smoothly. Process purchase requests: maintain quotes and approvals, generate purchase orders, submit orders to vendors, monitor order completion and shipment tracking.

Santa Clara, CA30+ days ago

Founded in Chicago 40 years ago as a Delicatessen, Levy now finds itself as a leading presence in the Food, Beverage, and Retail industry across 200 plus Entertainment, Sports, and Restaurant venues across the country. For positions in Washington State, Maryland, or to be performed Remotely, click here (https://www.compass-usa.com/wp-content/uploads/2023/08/2023_WageTransparency_Levy.pdf) for paid time off benefits information.

Redwood City, CA30+ days ago

Full-time

KEY RESPONSIBILITIES: Financial Management:Maintain records of financial transactions by establishing accounts, allocating and posting transactions for current and long-term liabilities that comply with federal, state, and local legal requirements. Main duties include ensuring the smooth operation of our financial processes, completing administrative tasks, assisting HR with administration, and ensuring smooth program operations.

Alameda, CA30+ days ago

$26.62–$34.60 Per Hour

Employees of Sutter Health and its entities may handle hazardous drugs in the course of their work, including patient care, which requires them to manage, store, prepare, receive, unpack, transport, dispose of, or administer drugs identified as hazardous or potentially hazardous by the National Institute for Occupational Safety and Health (NIOSH) and in accordance with the USP 800 guidelines. Coordinates with Purchasing, Strategic Sourcing, Dock operations, PAR Team members & Management to achieve desired results and ensure the highest quality of customer satisfaction and patient care.

Mountain View, CA11 days ago

Job Title: Events CoordinatorLocation: Mountain View, CA, 94041Type: HybridShift and Hours: First - 08:00 AM to 05:00 PM / Can be slightly flexible as long as 8 hours are workedDuration: 5/5/2026 - 9/4/2026 (Possible Extension). Resource's typical working day:Check emails, slacks, meets with CoE / WPE Director for tasks and projects.

New!

San Jose, CA6 days ago

$43,680–$47,840 Per Hour

As the bail industry's most respected service provider, we continually develop existing locations while furthering expansion into new markets. Aladdin Bail Bonds is the largest, most reliable, and most trusted bail bond company in the U.S. We operate 50 offices in over 7 states.

Moss Beach, California30+ days ago

Current Activity Coordinator certification; or ability to obtain certification within the first 90-days of hire along with regular consultation from an Occupational Therapist, Occupational Therapy Assistant, or Recreational Therapist who has at least one year of experience in a healthcare setting and with at least one year recent experience in Long Term Care. EDUCATION: Bachelors in Recreational Therapy, Occupational Therapy, Art, Music, or Dance Therapy; or a minimum of two years of experience in social or recreational programs in a healthcare setting will be accepted in lieu of education.

San Francisco, CA8 days ago

$27–$29 Per Hour

By handling core administrative and coordination tasks, the Development Assistant amplifies the DD&C ability to drive org-wide fundraising strategy, build and deepen funder relationships, and lead Rafiki's key fundraising campaigns: the annual fund campaign, 40th anniversary campaign, and capital campaign. This role helps keep the development department organized and moving by managing data entry and gift processing, acknowledgments, donor and prospect logistics, scheduling and follow-up support for the DD&C, and small-scale donor and funder engagement events.

San Francisco, California13 days ago

$75,000–$95,000 Per Year

The PIA functions as a strategic partner to attorneys — acting as an extension of their practice, proactively managing priorities, anticipating needs, exercising independent judgment, and ensuring that attorneys’ time, focus, and resources are aligned to the highest-value work. Overview: Orrick currently has an excellent opportunity for a Practice Innovation Assistant based in any of Orrick’s West Coast U.S. offices (Los Angeles, Orange County, Portland, Sacramento, San Francisco, Santa Monica, Silicon Valley, or Seattle).

Santa Clara, CA30+ days ago

$62,000–$65,000

Must be able to safely access and traverse indoor and outdoor obstacles for site inspections, including climbing ladders, walking on stairs, catwalks, and other types of uneven surfaces where activity inspections are needed. · Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.

Santa Clara, CA30+ days ago

This person must have strong verbal and written communication skills, excellent presentation skills, and enjoy working in a fast-paced and changing environment. With a diverse group of people from various technical, clinical, and artistic backgrounds, Anatomage provides a culture where distinguished individuals can work and collaborate in an organic manner.

Sunnyvale, CA30+ days ago

Job Description: Job Description: As an Engineering Program Specialist, your top priority will be partnering with Technical Program Managers to deliver hardware to cross-functional team(s) on time to support product development. This role requires strong communication skills and attention to details as you will be working with large cross-functional teams both internally and externally.

New!

Santa clara, CA4 days ago

$55–$60

Skill 2 Develop and maintain detailed project schedules, milestones, and deliverables, track progress and dependencies across multiple stakeholders. Develop and maintain detailed project schedules, milestones, and deliverables, track progress and dependencies across multiple stakeholders.

Santa Clara, CA30+ days ago

CBRE Global Workplace Solutions (GWS) works with clients to make real estate a significant contributor to organizational productivity and performance. Our collaborative environment is built on our shared values — respect, integrity, service, and excellence — and we value the varied perspectives, backgrounds, and skills of our people.

Santa Clara, California30+ days ago

$26–$32 Per Hour

Position Summary: The Event Coordinator is primarily responsible for overseeing all aspects of the events taking place in the venue including developing, coordinating, and supervising all event related activities key to the operation of the facility including but not limited to maintaining security staffing plans, labor management, collection and distribution of event information from promoter/show representatives/sports teams, billing preparation/support, customer service representation to our guests and logistics of departmental activities relating to events. Founded in 2015, the company serves a collection of seven world-class owned venues and a client roster of the most iconic arenas, stadiums, convention centers, music festivals, performing arts centers, and cultural institutions, spanning four continents.

San Jose, CA8 days ago

$22–$25 Per Hour

From big city skyscrapers to the West Coast's premier universities and medical facilities, we design insightful workspaces with the latest technology to provide our clients with an environment that embodies their image and encourages success. This role is essential for maintaining client satisfaction by managing all stages of the service lifecycle, including initial ticket intake, furniture selection, order fulfillment, and inventory maintenance for both on-site and warehouse assets.

San Jose, California30+ days ago

$25–$32 Per Hour

Our complete and diverse range of construction services includes gas transmission and distribution, electrical transmission and distribution, airport fueling facilities, industrial and special projects, telecommunications, and utilities. Supports department with timecards, materials tracking, mark for locates, daily reports, scheduling, cost control, change-order tracking, vendor and subcontractor tracking, client billing, and pay invoices.

Dublin, CA7 days ago

$68,640–$70,000 Per Year

As a Project Coordinator Lead, you will play a key role in coordinating visual merchandising, fixture development, and in-store experience projects across company stores, experience centers, and corporate campuses. This role requires strong organizational and project management skills to support product launches, store updates, and fixture rollouts while ensuring alignment with brand guidelines and business priorities.

Santa Clara, CA30+ days ago

The ideal candidate will have a strong ability to develop impactful PowerPoint presentations tailored for C-level executives, ensuring clarity, precision, and professionalism in all materials shared with internal stakeholders and end customers. Develop and design high-quality PowerPoint presentations that effectively convey key messages to executive audiences.

San Francisco, CA30+ days ago

$32–$37 Per Hour
Full-time

If needed, support the Project Manager in preparing Project Progress Reviews (use of the right template, support collection of inputs, follow-up on action plan, ) Provide support or act as backup to other Project Coordinators, as needed. As required, raise purchase requisitions (PR), IRFs, PPR and RMAs & process accounts payable invoices in a timely manner (e.g, catering expenses, visa applications expenses, etc.).

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Assistant Coordinator Jobs in Sunnyvale, CA

Jobs

Executive AssistantReed Smith LLP

Project Coordinator 2Talent Software Services

Phlebotomist / Administrative Assistant1Life Healthcare, Inc.

Bid Coordinator Estimating AssistantUltimate Staffing Services

Assistant Civil Engineer/Project CoordinatorJohnson Service Group

Assistant Site Coordinator (Year-Round & Summer Seasonal)The Livermore Area Recreation and Park District

Coordinator, Office of Chief of StaffSan Francisco Federal Credit Union

Human Resources CoordinatorAlicia Corona

Store Schematics CoordinatorSprouts Farmers Market

Travel Administrative CoordinatorUltimate Staffing Services

Traveling Administrative CoordinatorUltimate Staffing Services

Practice Development CoordinatorJAMS, Inc.

Associate Recruiting Senior CoordinatorLatham & Watkins LLP

Legal Executive AssistantRopes & Gray

Maternelle and Lower School Instructional CoordinatorThe International School of San Francisco

Quality CoordinatorEmploynet

Coordinator of Science and Social StudiesMurfreesboro City Schools

Patient Care CoordinatorRyzen Solutions

Project Coordinator - Customer Service RepresentativeDalcon Electric

Patient Care CoordinatorSpecialty1 Partners

Elementary School Enrichment CoordinatorSilicon Valley International School

Program Coordinator – Early Childhood EducationMeaningful Beginnings

Activity CoordinatorNorth East Medical Services

Staffing & Schedule CoordinatorGrand Lodge, Masonic Homes & Acacia Creek

Project Coordinator IV (Product Operation-LLM/AI)-6108itD Tech

Resident Care CoordinatorAtria Senior Living - Sunnyvale

Executive AssistantCorvus Pharmaceutical

Business Office CoordinatorSunrise Senior Living

Project Coordinator - Community EventsCYCSF

Maternelle and Lower School Student Learning CoordinatorThe International School of San Francisco

Operations CoordinatorGolden Gate Regional Center

Suites Pantry CoordinatorCompass Group, North America

Bookkeeper & Operations Coordinator (Hybrid)Team Esface Basketball Academy

Inventory Coordinator, Infusion PharmacyMasco Corporation

Events CoordinatorIntelliPro Group Inc.

Bond Coordinator - Bay Area - 85103-San Jose, CA (San Jose, CA)Aladdin Bail Bonds

ACTIVITIES COORDINATORAHMC Healthcare

Development AssistantRafiki Coalition

Practice Innovation AssistantOrrick Herrington & Sutcliffe LLP

Project CoordinatorMSR-FSR

Marketing and Events CoordinatorAnatomage, Inc.

Engineering Project Coordinator IIIInfotech Sourcing

Project Coordinator (5-10 years)American IT Systems

Meeting & Events Coordinator onsite in Santa Clara, CACBRE

Event Coordinator|Full-Time| Santa Clara Convention CenterOak View Group

Project Coordinator IOne Workplace

Project CoordinatorUnderground Construction Company, Inc

Project Coordinator Lead - HybridPivotal

Project CoordinatorDiverse Linx

Project Operations CoordinatorLanceSoft Inc

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