66 Results for

Administrative Officer Jobs in Sunnyvale, CA

Jobs

San Francisco, CA30+ days ago

Remote

Temporary
Contractor
Full-time

Coordinate scheduling of planning meetings, stakeholder sessions, and internal convening prep activities, including meetings such as the recurring CARE Team discussions that inform CARE Act project needs. • Help track vendor responses, maintain procurement documentation, and support follow up tasks for temporary staffing or vendor contracts linked to CARE Act work (e.g., temp encumbrances).

San Jose, CA7 days ago

This is a hands-on operational leadership role for a mature, proactive, highly organized problem-solver who understands that a successful law firm depends not only on excellent legal work, but also on reliable systems, clear communication, disciplined execution, and strong internal coordination. This role is responsible for translating leadership direction into practical daily execution, identifying operational gaps before they become larger business problems, and ensuring that administrative staff, systems, vendors, workflows, and internal procedures are functioning with appropriate structure and accountability.

San Francisco, CA30+ days ago

Remote

$81,000–$100,000 Per Year

The determination of this anticipated Base Salary involves the consideration of many factors in making compensation decisions including but not limited to: location of candidate, unique skill sets, experience, training, performance, licensure and certifications, as well as other business and organizational needs. OpenSpace is seeking a highly organized and proactive Administrative Assistant to support day-to-day office operations and coordinates and plans internal events.

Palo Alto, CA30+ days ago

$140–$185.19 Per Hour

The CAO has accountability for the overall success of Ambulatory Care by championing a seamless and coordinated system of care, inclusive of the following: ambulatory quality, patient access and service, health equity, physician and employee wellness, (employee health operation), program development and innovation, ambulatory/hospital transitions management, community partnerships, population health, and accountable care. As a member of the senior leadership team, the SVP participates with the other Senior Vice Presidents, Chief Medical Officers and Executives in assisting with the overall management of the health system operations, system improvement, fiscal management, quality/safety and employee/physician experience to carry out the mission, vision, and annual goals of Stanford Medicine.

San Francisco, California30+ days ago

$30–$35 Per Hour

Felton’s Senior Division specializes in a full continuum of mental health services for older adults in outpatient clinics, the community, and supportive housing sites, as well as programs in employment training, economic security, case management, advocacy, and social connection and inclusion. Assist Program Managers/Directors in monitoring program objective targets, completing monthly report summaries and assisting in completion of annual BOCC performance Objective reports for all Mental health programs in Senior Division (e.g.

Mountain View, CA22 days ago

$65,000–$100,000

The Executive Assistant will own the full operational cadence of the CEO's work life and serve as a trusted liaison between the CEO and the broader ecosystem of internal teams, investors, partners, customers, and external stakeholders. The CEO operates at the intersection of product, partnerships, policy, and capital — engaging in any given week with investors, board members, global commercial partners, press, and internal teams.

San Francisco, CA30+ days ago

$50,000–$60,000 Per Year

An external mortgage loan officer assistant (LOA) provides support to one or more mortgage loan officers by handling administrative tasks, assisting in the loan application process, and ensuring smooth communication between all parties involved. The loan officer assistant is responsible for the identification and receipt of all supporting documentation needed in the file as well as coordination with the operational support team to drive a successful customer experience.

San Francisco, CA27 days ago

We work to enrich the lives of our residents and employees, while delivering our services cost‐effectively, efficiently and with the highest levels of professionalism, compassion, integrity and respect. The John Stewart Company is a full-service housing management, development and consulting organization that began in 1978 with a commitment to providing high quality service in the affordable housing sector.

San Francisco, CA12 days ago

Pleasanton, California22 days ago

$30–$35 Per Hour

This role supports managers and team members by handling daily administrative tasks, coordinating communication, and maintaining organized systems. The Administrative Assistant provides essential administrative and clerical support to ensure the efficient operation of an office or department.

San Ramon, CA30+ days ago

$125,000–$225,000 Per Year

San Ramon Regional Medical Center provides award-winning heart care programs, joint and spine treatment programs including advanced and minimally invasive surgical treatments, a Level II Special Care Nursery, minimally-invasive and robotic surgery, as well as pediatric services. Ensures CNO is informed of critical issues within assigned departments; reporting managers and staff are fully informed on organization issues and development; collaborates with other departments relative to changes originating within the nursing department that potentially impact their individual operations.

Palo Alto, CA30+ days ago

$40.91–$53.18 Per Hour

Naviga Recruiting & Executive Search is a leading provider of Contingent Workforce Solutions, Executive Search, Leadership and Individual Contributor hiring, empowering businesses to achieve their strategic objectives through expert talent acquisition. While the work can be sedentary and involves extended periods at a computer, the firm supports a culture where digital collaboration tools like Zoom and Microsoft Teams keep the team connected regardless of physical location.

San Francisco, CA30+ days ago

$36.54–$48.56 Per Hour

Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management. JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P.

San Francisco, CA30+ days ago

$36.54–$48.56 Per Hour

JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.

Pleasanton, California22 days ago

$28–$35 Per Hour

Serve as a point of contact between office staff, project managers, subcontractors, and vendors. Assist with contract documents, purchase orders, subcontracts, and change orders.

Fremont, CA13 days ago

$6,500–$6,500

It gives the highest priority to continuously improving the quality and safety of its food products, providing more thoughtful services to its customers while delivering healthier, safer and more nutritious food. The Administrative Assistant will perform administrative tasks and services to support effective and efficient operations of the restaurant and other logistic departments as assigned.

New!

South San Francisco, CA1 day ago

In this role, you’ll provide essential administrative and client support to both the Client Services and Administration teams while helping ensure seamless daily operations in a fast-paced, collaborative environment. Provide front office support including greeting visitors, directing calls, sorting mail, ordering supplies, and handling day-to-day administrative tasks.

San Francisco, California30+ days ago

$21–$25 Per Hour

Utilize various contemporary computer applications and software packages; develop, enter data, maintain, and generate reports from a database maintain, and utilize data to develop reports using spreadsheet software; create, format, and revise charts, graphs, flowcharts, worksheets, booklets, brochures, and forms using word processing and other software. Support the Operations Supervisor by processing procurement orders, reviewing order requests, researching pricing, coordinating purchases and placing orders through the organization accounts, record keeping of receipts.

San Francisco, CA30+ days ago

$29.23–$37.99 Per Hour

Total compensation considers multiple factors, including, but not limited to a candidate’s experience, education, skills, licensure, certifications, departmental equity, training, and organizational needs. Develops work plans and conduct administrative, civil, and criminal investigations involving, but not limited to, fraud, theft, misappropriation, personal and property crimes, and workplace violence.

Campbell, CA30+ days ago

We're a privately held, majority Black-owned small business doing thoughtful, problem-solving engineering geology and geotechnical work throughout the greater San Francisco and Monterey Bay areas. At C2Earth, you'll inherit a legacy: the reputation of Upp Geotechnology (founded in 1983) plus the innovative spark and commitment brought by our founders, Craig Reid and Chris Hundemer.

Newark, CA30+ days ago

$23–$27 Per Hour

The Administrative Assistant interacts with the general public, merchants, tenants, in-house facilities technicians, third-party contractors including housekeeping and security, and other persons servicing the mall, its merchants and tenants. + Supports the day-to-day management of the mall including general office work such as file organization, fulfilling written requests, answering phones, greeting guests, word processing, distributing mail, purchasing and replenishing supplies.

San Jose, CA21 days ago

$40–$45 Per Hour

Most recently, we were recognized Stevie Employer of the Year 2025, SIA Best Staffing Firm to work for 2025, Inc 5000 Best Workspaces in US (2025 & 2024) and Glassdoor's Best Places to Work (2023 & 2022)! As Talent solutions provider for Fortune 100 Organizations, Akraya's industry recognitions solidify our leadership position in the IT staffing space.

San Francisco, CA7 days ago

$27–$30 Per Hour

Military and veteran friendly employer, veterans and candidates with military experience encouraged to apply MOS Army: 51L; MOS AF: 3E131; MOS USCG: 1701; MOS USN: 3E1X1; MOS USSF: H190; MOS USMC: 1161 • Track and manage Daily Break Exceptions, including pre‑filling exception forms, coordinating manager signatures, and ensuring timely documentation submission to prevent compliance penalties.

San Francisco, CA30+ days ago

$75,000–$85,000 Per Year

Bloom Talent is partnering with a top SF Investment Firm to hire an Administrative Assistant. Superior communication skills, highly motivated, organized and detail oriented.

Santa Clara, CA15 days ago

$18.50–$22.50 Per Hour

Administrative assistants would be responsible for ensuring organization is organized, paperwork is filed, supplies are maintained and replenished, mail is picked up sorted, data entry is completed properly, assisting with scheduling visits and appointments, and ensuring that there is someone to greet visitors at the door. Occasional job tasks may require the individual to leave the office to deliver or pick up supplies, including but not limited to lab samples, medical devices and systems, and physician orders.

San Francisco, CA21 days ago

W are seeking an experienced administrative Assistant to provide operational and administrative support to the Senior Director, Digital Marketing, as well as coordination support for the teams reporting to this function. This role combines administrative support with strong organizational and communication skills, ensuring seamless operations and alignment across key marketing and cross-functional priorities.

San Francisco, CA26 days ago

Full-time

Palo Alto, CA30+ days ago

From managing patient schedules to supporting the administrative needs of a healthcare team, your work will directly contribute to creating a positive and efficient patient experience. Apply today to join a dedicated team where your organizational skills and customer-focused mindset will have a direct impact on the quality of patient care.

San Francisco, CA12 days ago

$145,000–$174,000

The primary responsibilities of the Communications Officer, External Engagement are to: Develop strategies and projects that advance the organization’s leadership and influence among defined key stakeholders, including partner funders, adjacent funders, grantees, and media outlets that cater to philanthropic, nonprofit, and funding area industry expert audiences. Working in partnership with our Board, leadership, and program and administrative teams, the Communications team focuses on increasing visibility, credibility, and influence among key stakeholder audiences in order to further support the leaders and solutions we advance through our grantmaking.

San Jose, CA25 days ago

Handle all aspects of monthly bill preparation as required, including initiate pro formas; review, categorize and transfer time entries; finalize bills for partner review; mail or submit electronically; track outstanding client bills and follow up with partners, clients or revenue group to resolve. Manage administrative duties including but not limited to answering phones, arranging conference calls, coordinating travel and meetings, creating and maintaining, paper and electronic files, as well as handling miscellaneous photocopying, scanning, faxing and printing requests.

San Francisco, CA13 days ago

$150,000–$160,000 Per Year

When serving as trustee or co-trustee following a settlor’s death, lead the administration process, including: gathering and valuing trust assets, coordinating with attorneys and CPAs on estate settlement matters, overseeing payment of debts, expenses, and taxes, managing real estate or closely held business interests, and supervising distributions to beneficiaries and funding of subtrusts. Partner with external tax and legal professionals to ensure accurate and compliant administration by coordinating trust income tax filings (Form 1041), reviewing beneficiary K-1 allocations, working with CPAs on estimated tax payments and tax elections, collaborating with estate attorneys on trust interpretation and legal matters, and ensuring adherence to California-specific trust and probate code requirements.

San Francisco, CA30+ days ago

$36.54–$48.56 Per Hour

Provide physical demand required in providing site support for local office requirements including phone coverage, assistance with new hire integration, facilities maintenance, supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, ensuring superior client service at all times. JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P.

San Jose, CA17 days ago

Full-time

Employee Assistance Program: no-cost counseling, legal consultation, financial consultation, ID recovery, emotional well-being resources, dependent care resources, and crisis consultation. Our mission is to support our clients’ expanding utility and infrastructure requirements by positioning MGE as the leading provider of innovative construction solutions at the best value.

San Francisco, California30+ days ago

$79,100–$114,700 Per Year

Responsibilities: The main responsibilities of the role include creating and editing documents and maintaining e-filing of client/matter related documents, organizing inboxes and filing emails, performing document comparisons, arranging travel, processing expenses and invoices in collaboration with Williams Lea, editing daily time entries for narrative accuracy including reviewing WIP reports to support clean diary entries according to client guidelines, reconciling temp time when new matters are opened; handling incoming and outgoing mail, and providing additional overflow support to the San Francisco Administrative Resource Center. The firm has approximately 2,500 lawyers and professionals serving clients in major centers of business, finance, technology, and government in Boston, Chicago, Dublin, Hong Kong, London, Los Angeles, Milan, New York, Paris, San Francisco, Seoul, Shanghai, Silicon Valley, Singapore, Tokyo and Washington, D.C. The firm has consistently been recognized for its leading practices in many areas, including asset management, private equity, M&A, finance, real estate, tax, antitrust, life sciences, health care, intellectual property, litigation & enforcement, privacy & cybersecurity, and business restructuring.

Palo Alto, CA30+ days ago

The CCO/VP, Clinics will manage all of CHC’s outpatient clinical services and programs under a single leadership program to improve quality and services through the use of accepted care pathways and common quality measures; institutionalize the specialness of the culture – primacy of client experience linked with excellent care; build community among all clinical care providers around compassionate care; support the expected growth in clinical services; better translate increased volume with increased value for clients, referrers, and payers; increase and manage financial sustainability of all clinical programs; and improve client care services overall. In partnership with the Compliance team, the CCO/VP, Clinics oversees the clinical component of CHC’s Electronic Health Record (EHR) and supports the development and use of clinical information systems to assist clinicians in the delivery of the highest quality and most appropriate client care.

New!

San Francisco, CA5 days ago

$25–$35 Per Hour

This role is responsible for expediting all transactional work relating to the listing and sales of commercial real estate, training of new Agents and other personnel on company applications and software programs, as well as the performing of various administrative and marketing tasks related to the commercial real estate brokerage. Marcus & Millichap offers owners and investors the nation's most comprehensive real estate research and analysis for all types of income-producing property.

Pleasanton, CA30+ days ago

$55,000–$65,000 Per Year

Assist with New Hire Training meeting planning and execution including onsite catering/dinner reservations, booking team building activity, supply ordering, coordinating with product marketing for demo station materials, hotel room block accommodations, onsite room set up/tear down, logistics email sent to all attendees, point of contact for new sales hires. Assemble sales welcome kits for newly-hired Sales Representatives/Clinical Specialists, shipping Calyxo swag, thyroid shields, etc. to home addresses.

Cupertino, CA26 days ago

$35–$40 Per Hour

Able to work autonomously with a strong work ethic and handle sensitive and confidential information with integrity and discretion. Proven track record of meeting deadlines and taking initiative to make confident, well- informed decisions.

San Francisco, CA30+ days ago

A leading law firm is seeking a Legal Administrative Assistant to support attorneys and staff in a fast-paced, professional environment. *This pay range representsAvata Partners good faith minimum and maximum range for this role at the time of posting.

Pleasanton, CA30+ days ago

$157,000–$212,000 Per Year

Hybrid flexibility: At Blackhawk Network, you’ll enjoy the best of both worlds—focused remote work plus in-person collaboration on Tuesdays and Wednesdays, our regular in-office days at our Pleasanton headquarters. This role serves as the central coordination point for the Office of the CEO, ensuring seamless operations, effective execution of priorities, and high‑quality communication internally and externally.

New!

Fremont, California5 days ago

This role plays an extremely important part in communicating effectively with patients, co-workers and other team personnel, with the continued goal of fulfilling Brighton's/Suncrest’s mission in providing the highest quality of care and customer service to our patients, their families and our referring sources. Has great attention to detail, technological proficiency including extensive software/computer skills, great customer service skills, and a general understanding of administrative principles and the expectations associated.

Palo Alto, California18 days ago

$28–$30 Per Hour

Sares Regis Group of Newport Beach, California, is a privately held real estate development, investment and management firm that focuses on commercial properties and multifamily communities in the western U.S. Since its founding in 1993, SRG has developed and acquired more than $7 billion in commercial and residential assets. High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.

San Francisco, California15 days ago

As a Legal Administrative Assistant within our Litigation Department, your responsibilities include, but are not limited to: Preparing documents for state and federal court filings, including discovery requests and responses, letters, pleadings, motions, and documents. Ballard Spahr LLP has an excellent opportunity for an experienced legal administrative assistant (legal secretary) with demonstrated litigation, technical, and administrative skills to work in the San Francisco office.

New!

SF, CA2 days ago

$21–$25 Per Hour

For 30+ years, CDF has distinguished itself as one of the top employment, labor, and business immigration firms in California, representing employers in single-plaintiff and class action lawsuits, and advising employers on related legal compliance and risk avoidance with offices strategically located throughout the state. Successful candidates will demonstrate exceptional organizational and communication skills, enabling them to manage multiple tasks while providing outstanding support to our attorneys and staff.

New!

Mountain View, COToday

Basic medical terminology knowledge Minimum of 6 months’ customer service experience At least 1 year of clerical, call center, or healthcare administrative experience Proficiency with Microsoft Office Suite (Outlook, Excel, Word) Typing and data entry speed sufficient for a fast-paced environment (at least 50 words per minute (WPM) Ability to pass a federal background investigation and obtain Tier 1 security clearance About Aptive Arrow ARC supports Veterans Health Administration facilities and offices across the U.S. with health care staffing and program support via the 10-year Integrated Critical Staffing Program (ICSP). Job Summary Job Title: Medical Support Assistant Department: Department of Veterans Affairs Healthcare System: VA Health Care System Location: Onsite; Aurora, CO Salary Range: $22.99, $5.09 H&W Work Schedule: Full-time Overview: Arrow ARC is seeking reliable and mission-driven Medical Support Assistants (MSAs) to support Veterans served by the VA Eastern Colorado Health Care System.

Palo Alto, California30+ days ago

$24.40–$29.28 Per Hour

Qualifications: Qualified applicants will preferably possess prior general office experience with proficiency in MS Office; excellent communication and interpersonal skills for effective relations with residents, employees, and visitors. A desirable opportunity exists for an accomplished administrative assistant to provide administrative and clerical support to assigned community department.

New!

San Francisco, California1 day ago

Develops and prepares presentation materials, sets up and maintains files, makes appointments and travel arrangements, schedules and coordinates internal and off-site meetings. Travel + Leisure Co. is the world’s leading vacation ownership and travel membership company, with a dynamic and growing portfolio of resort, travel club, and lifestyle travel brands.

SAN JOSE, California30+ days ago

$19.28–$28.89 Per Hour

Receive communication (written, telephone and electronic) from offices who have a concern or a need around supplies, facilities, or support;document nature of problem, research solutions, and resolves issues or escalate to DOC, Company Support Manager (CSM), or District General Manager(DGM) as needed . Maintain a technical working knowledge of systems used to support district(s) i.e. Microsoft Teams and Microsoft Suite applications including virtual tools;may include internal systems .

San Francisco, CA25 days ago

Full-time

Opensity is a technology‑enabled managed services organization that helps leading law firms and professional services organizations modernize how their operations run. We bring together talented people, innovative technology, and integrated services to create scalable, efficient environments where teams can do their best work and grow their careers.

New!

Sunnyvale, CA3 days ago

$27.23–$27.23 Per Hour
Temporary

Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). California Pay Equity: For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.

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Administrative Officer Jobs in Sunnyvale, CA

Jobs

ADMINISTRATIVE ASSISTANT IIIAroha Technologies

Law Firm Operations ManagerEdgar Law Group, LLP

Administrative AssistantOpenSpace

Sr. Vice President, Service Lines and Chief Ambulatory Care OfficerStamford American International Hospital

Administrative AssistantFelton Institute

Executive Assistant to the CEOMatternet

Loan Officer Assistant - RetailCity National Bank

Administrative Assistant - Westbrook ApartmentsThe John Stewart Company

Administrative Assistant- Alice Griffith ApartmentsThe John Stewart Company

Administrative AssistantUltimate Staffing Services

Associate Chief Nursing Officer - San RamonOther Executive

Contract to Perm Legal Administrative AssistantNaviga Recruiting & Executive Search

Executive Administrative Assistant-Equity Capital MarketsJPMorgan Chase

Executive Administrative AssistantJPMorgan Chase

Construction Administrative Assistant0000Ultimate Staffing Services

Administrative AssistantHaidilao Hot Pot

Administrative AssistantThe Staff Pad

Bilingual Administrative Assistant (Spanish)Felton Institute

Security Officer 3Sutter Health

Administrative AssistantC2Earth, Inc.

Administrative AssistantBrookfield Properties

Administrative Assistant: 26-01148Akraya Inc.

Administrative AssistantABM Industries

Administrative Assistant at Top Investment FirmBloom Talent

Administrative Assistant/Scheduler - Home HealthIntouch Home Care Inc

Administrative Assistant – Digital MarketingMatchPointe Group

Executive Administrative AssistantJPMorgan Chase Bank, N.A.

Administrative AssistantCovelo Direct (a Division of ZOE Holding)

Communications Officer, External EngagementHeising-Simons Foundation

Legal Administrative Assistanttruckcrashlaw

Trust OfficerParallel Advisors

Executive Administrative Assistant - Middle Market Banking and Specialized IndustriesJPMorgan Chase

Project Administrative AssistantMGE Underground, Inc.

Legal Administrative AssistantRopes & Gray

Chief Clinical Officer/Vice President, Clinics - Pediatric Mental HealthChildren's Health Council (CHC)

Administrative Assistant - Part Time (Brokerage Administrator)Marcus & Millichap

Administrative Assistant - Pleasanton, CACalyxo

Administrative Assistant IVPinnacle

Administrative Assistant APAvata Partners (a Division of ZOE Holding)

Executive Business Partner to CEOBlackhawk Network

Every Other Weekend Administrative AssistantSuncrest Hospice

Administrative AssistantSares Regis Operating Company, L.P.

Legal Administrative Assistant- LitigationBallard Spahr LLP

Administrative AssistantCDF Labor Law

Entry-Level Medical Administrative Assistant (Healthcare Support)Veterans Health Administration

Administrative Assistant IVi Living

Administrative Assistant - Club Wyndham Donatello ResortTravel + Leisure Co.

Seasonal, Operations Administrative AssistantH&R Block

Law Firm Operations/Administrative Assistant1406 Epiq Global Business Transformation Solutions, LLC

Administrative Assistant Jobs in USA, CA, Sunnyvale | Rose International JobRose International

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