NewAccounts Payable Specialist JobotAccounts Payable SpecialistWest Palm Beach, FL$23–$26 / hourInformation collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. This position requires you to have a keen eye for detail, a strong understanding of basic bookkeeping and accounting payable principles, and the ability to accurately carry out high volumes of data entry.
NewMedical Assistant ClareMedica Health Partners LLCMedical AssistantPalm Beach Gardens, FLPreparing the patient for the examination includes but is not limited to taking vital signs, history, drawing blood per PCP orders, authorizing prescription refills, managing inventory of medical supplies and equipment, keeping the clinical areas of the office clean and safe for patients, and provides health education for patients under the provider’s direction. A minimum of 1 year of work experience as a Medical Assistant, Patient Care Technician or similar in a hospital, medical clinic or comparable environment OR documented clinical rotation training can be substituted for work experience .
NewAdministrative Specialist Suncap TechnologyAdministrative SpecialistBoca Raton, FLOur client is a family-owned business in the Boca Raton Administrative Specialist Funeral Home and Cremation Services, offering funeral and cremation services to South Florida families is seeking (2) Administrative specialists to join their family business. Basic knowledge of Excel familiarity, basic office administration duties.
Legal Administrative Specialist (Litigation Support) U.S. Department of JusticeLegal Administrative Specialist (Litigation Support)West Palm Beach, FL$53,740–$85,460 / yearMINIMUM QUALIFICATIONS: To be considered minimally qualified for this position, you must demonstrate that you have the required specialized experience and/or education for the respective grade level in which you are applying: To qualify at the GS-07 level, you must possess: Specialized Experience: At least one year of specialized experience equivalent to the GS-05 level in the Federal service performing (obtained in either the public or private sectors) (2) of the (3) duties listed below: Performing routine litigation support assignments (such as processing common electronic files, loading image, native, and text files into document review databases, performing and assisting with basic document review tool functions, preparing basic electronic discovery productions, or preparing electronic materials for filing or presentation in civil or criminal legal proceedings); Providing automated litigation technology support to prepare, manage, produce, or present discovery, evidence, exhibits, or other electronic files relevant to civil and criminal cases; Identifying and resolving technical issues relating to litigation support tasks. To qualify at the GS-09 level, you must possess: Specialized Experience: At least one year of specialized experience equivalent to the GS-07 level in the Federal service performing (obtained in either the public or private sectors) (2) of the (3) duties listed below: Performing routine and recurring litigation support assignments (such as processing common electronic files, loading image, native, and text files into document review databases, performing and assisting with basic document review tool functions, preparing basic electronic discovery productions, or preparing electronic materials for filing or presentation in civil or criminal legal proceedings; Assisting in analyzing case requirements to identify appropriate litigation support approaches and options; Providing automated support to prepare and organize exhibits, evidence, and data relevant to cases presented before a jury, grand jury or in other legal proceedings.
Administrative specialist F/H Vinci SAAdministrative specialist F/HBoca Raton, FLRemoteThis position provides direct administrative support to the CEO, HR Director, Operations Manager, and Payroll Administrator, and ensures the smooth and efficient delivery of administrative, HR, QHSE, and operational processes. TSSD has built recognized expertise in decommissioning and environmental remediation, delivering end‑to‑end management of decontamination, demolition, and site‑remediation projects.
Litigation Client Service Specialist (Legal Administrative Assistant) Fox Rothschild LLPLitigation Client Service Specialist (Legal Administrative Assistant)West Palm Beach, FLp>As a member of the Client Service Team (CST), the Client Service Specialist (CSS) is responsible for providing legal administrative support to a team of attorneys, including the Office Managing Partner, by performing complex, administrative assistance using specialized knowledge of the assigned practice area(s). Process new business requests by working closely with the New Business Intake Team by opening new matters; preparing and reviewing conflicts submissions; close matters; and create and maintain client case files using appropriate recordkeeping software.
Clerical and Administrative Specialist Northstar Memorial GroupClerical and Administrative SpecialistBoynton Beach, FL$19–$21 / hourOur administrative teams assume the crucial role of ensuring seamless operations throughout every stage of the delicate client family life cycle, from the initial meeting with families, until final arrangements are made. NorthStar Memorial Group is seeking a Clerical & Admin Specialist at Eternal Light Memorial Gardens in Boynton Beach, FL.
Clerical and Administrative Specialist NORTHSTAR MEMORIAL GROUP, LLCClerical and Administrative SpecialistBoynton Beach, FL$19–$21 / hourOur administrative teams assume the crucial role of ensuring seamless operations throughout every stage of the delicate client family life cycle, from the initial meeting with families, until final arrangements are made. NorthStar Memorial Group is seeking a Clerical & Admin Specialist at Eternal Light Memorial Gardens in Boynton Beach, FL.
Administrative Office Specialist Hospital for Special SurgeryAdministrative Office SpecialistWellington, FLli>Makes sure all perfect serve messages are checked for providers at the beginning of every shift and all office emails are appropriately triaged and answered by the end of every business day. Checks to make sure all patients have the MYHSS activated, and the appropriate measures are taken to ensure all virtual visit questions are answered before their appointment times.
Administrative Assistant/Office Manager M.Hudson Design, Inc.Administrative Assistant/Office ManagerJupiter, FL$60,000–$70,000This role is critical to the internal functioning of the business, handling essential administrative, HR, and operational tasks that allow the owner and team to stay focused on growth, projects, and execution. This is a hybrid role combining elements of executive support and office management, ideal for someone who enjoys bringing structure, organization, and clarity to a fast-growing environment.
Administrative Assistant - Part time Arc BrowardAdministrative Assistant - Part timeDeerfield Beach, FloridaArc Broward is looking for a warm, organized, and energetic Administrative Assistant / Front Desk Receptionist to be the welcoming face of our Afterschool Program in Deerfield Beach! You’ll be assisting us to gather and analyze critical information for the community to identify needs and gaps in services for this vulnerable population.
Administrative Assistant (Temporary) FirstService CorpAdministrative Assistant (Temporary)Greenacres, FLRequesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties.
Administrative Assistant (Part-time) FirstService CorpAdministrative Assistant (Part-time)Boca Raton, FLRequesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties.
Administrative Assistant Black Dragon CapitalAdministrative AssistantBoynton Beach, Florida$40,000–$45,000div>Role Overview:Reporting to the Founder and Executive Director of Dragon Elite Athletics, Baseball Regional Director Boca Raton, the Administrative Assistant will play a key role in executing the Dragons Elite Athletics vision and strategy. About Black Dragon Capital:Black Dragon Capital (“BDC”) is a minority-controlled, growth driven private equity fund created by technology operating executives with a track record of creating market leading companies and an impressive investment return history.Part-Time Administrative Assistant HOA TalentPart-Time Administrative AssistantSouth Palm Beach, FLThis role is ideal for candidates with experience as an Administrative Assistant, Office Assistant, Receptionist, or Front Desk Coordinator, and for those interested in gaining experience in property management or HOA operations. We are seeking a Part-Time Administrative Assistant with strong customer service, data entry, and computer skills to support daily office operations.Administrative Assistant (FAU BOCA CAMPUS) HES Facilities ManagementAdministrative Assistant (FAU BOCA CAMPUS)Boca Raton, FL$43,000–$45,000 / yearp>Founded in 1972, HES has a proven track record of working successfully and exclusively in the educational environment, maintaining a singular focus on facilities management, undistracted by competing priorities. With hundreds of years of combined facilities experience, the HES leadership team is comprised of results-oriented, hands-on executives and facilities experts who give school facilities their full attention.Administrative Assistant Palm Beach Atlantic UniversityAdministrative AssistantWest Palm Beach, FLli>Teamwork & Collaboration Creates a climate that fosters commitment to a common vision and shared values that promote cooperation and working together through trust and support of others both departmentally and cross-functionally. Effective Communication Expresses ideas and information in a clear and concise manner both verbally and in writing to convey clear, well-articulated messaging across a wide variety of audiences.Administrative Assistant New York Minute Trucking Ops IncAdministrative AssistantBoca Raton, FLIn this role, you will provide support to our office and field employees ensuring they have all the information and resources they need to perform their best. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.Administrative Assistant - Onsite Community Association Affinity Management Services LLCAdministrative Assistant - Onsite Community AssociationDelray Beach, FL$21–$22 / hourWe value knowledge sharing and welcome new team members who enjoy the challenges of community association and property management, including Homeowners Associations, Condominiums, and Apartments. Position Summary: Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities.Administrative Assistant - Onsite Community Association (Part Time) Affinity Management Services LLCAdministrative Assistant - Onsite Community Association (Part Time)West Palm Beach, FLWe value knowledge sharing and welcome new team members who enjoy the challenges of community association and property management, including Homeowners Associations, Condominiums, and Apartments. Position Summary: Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities.Administrative Assistant FirstService CorpAdministrative AssistantLake Worth, FL$21–$22 / hourp>Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties.Administrative Assistant (Bilingual Spanish) Leslie PrinceAdministrative Assistant (Bilingual Spanish)West Palm Beach, Florida$16–$17 / hourUltimate Staffing is partnering with a confidential, well-established non-profit organization to identify a Bilingual Administrative Assistant (Spanish/English). The Administrative Assistant will provide front-line administrative and intake support, assist with documentation, and ensure accurate data entry.ADMINISTRATIVE ASSISTANT II - 64028960 Government of FloridaADMINISTRATIVE ASSISTANT II - 64028960WEST PALM BEACH, FLConfidential access: Has access to Epidemiology Data Sets and Health Management System (HMS) to view demographics, financial, immunizations and clinical data for the purpose of locating and up-dating information for cases of communicable diseases/conditions reported to and investigated by the Epidemiology program. The State's total compensation package for employees features a highly competitive set of employee benefits including: Annual and Sick Leave benefits; Nine paid holidays and one Personal Holiday each year; State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options; Retirement plan options, including employer contributions.Administrative Assistant Ironclad & Co.Administrative AssistantDelray Beach, FL$35,360–$47,840The ideal candidate will handle administrative tasks efficiently, ensuring smooth office functions and effective communication across departments. Ironclad & Co. is seeking highly organized and proactive Administrative Assistants to support our daily operations.Administrative Assistant Palm Beach ProsthodonticsAdministrative AssistantWest Palm Beach, FLThe ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best.PM Administrative Assistant Point72, L.P.PM Administrative AssistantWest Palm Beach, FLp>The annual base salary range for this role is $90,000-$110,000 (USD), which does not include overtime compensation, discretionary bonus compensation or our comprehensive benefits package. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things.Administrative Assistant Tenet Healthcare CorpAdministrative AssistantBoca Raton, FLThe position will serve as a primary point of contact, assuming a "lead role, "completing a wide variety of assigned tasks including coordinating the surgical schedule, assisting front-desk concierge operations for assigned physicians, working in close collaboration with the Institute's Practice Manager and Physician Staff. Serving children and adults from the local community, the United States and the world, the Paley Orthopedic & Spine Institute offers comprehensive, coordinated care from an experienced team of professionalsdesigned for the specific needs of each patient.Administrative Assistant The Paley InstituteAdministrative AssistantWest Palm Beach, FLThe position will serve as a primary point of contact, assuming a “lead role, “completing a wide variety of assigned tasks including coordinating the surgical schedule, assisting front-desk concierge operations for assigned physicians, working in close collaboration with the Institute’s Practice Manager and Physician Staff. Serving children and adults from the local community, the United States and the world, the Paley Orthopedic & Spine Institute offers comprehensive, coordinated care from an experienced team of professionalsdesigned for the specific needs of each patient.Administrative Assistant TheKey Of New YorkAdministrative AssistantBoca Raton, Floridap style="text-align:left">In accordance with Article 2 of the California Health and Safety Code - California Community Care Facilities Act, TheKey requires timely and accurate positive fingerprint identification of California based applicants as a condition of employment. If an applicant has been convicted of a non-exemptible crime, and in compliance with all applicable state and local laws, their conditional offer will be rescinded.Administrative Assistant Down2EarthAdministrative AssistantWest Palm Beach, FLli>Support operational leaders with work order management • Manage branch reporting for the operational leadership team • Manage all inbound calls and handle all customer service inquiries • Greet all incoming visitors and manage walk in applicant traffic . Maintain an orderly file keeping system • Order branch office supplies as needed • Performing other duties as assigned by the leadership team .Administrative Assistant Leslie PrinceAdministrative AssistantPalm Beach Gardens, Florida$20–$22This role is ideal for someone with a strong administrative background who is comfortable interacting with homeowners and handling a high volume of clerical and customer service tasks. We are seeking a reliable and professional Administrative Assistant to support our Portfolio/Property Managers in a fast-paced property management environment.Elementary School Administrative Assistant Spanish River ChurchElementary School Administrative AssistantBoca Raton, FLFull timeAdministrative and Clerical SupportProvide administrative and clerical support to the Elementary Principal; Prepare class rosters, schedules, reports, correspondence, and other materials needed for the school year; Assist with copying, filing, data entry, document preparation, and record maintenance; Support office workflows and organizational systems to ensure efficient operations; Assist with special projects and additional administrative tasks as assigned; Work collaboratively with the office and administrative team to support school-wide initiatives and events. Front Office and Family SupportHelp maintain a warm, welcoming, and professional front office environment for students, parents, visitors, and faculty; Greet and assist families and guests entering the elementary office; Answer phones, respond to inquiries, and direct calls or visitors appropriately; Provide exceptional customer service and support to school families; Assist in communicating school procedures, schedules, and information to parents and staff; Support the overall mission and daily operations of the elementary division.Extended Learning Administrative Assistant/Program Mentor Panama Buena Vista Union School DistrictExtended Learning Administrative Assistant/Program MentorPalm Beach Gardens, FL$23.70–$29.16 / hourRequires sufficient human relation skills to work productively and cooperatively with ACES staff, students, and parents in formal and informal settings, to exercise patience when conveying information to students having difficulty in learning and play environments. Requires basic knowledge of the subjects taught in the schools served by the District, including science, math, writing, grammar, spelling, language and reading, sufficiently to assist students with individual or group studies.Administrative Assistant American Renal Associates Holdings IncAdministrative AssistantWest Palm Beach, FL$19–$25 / hourOur mission is to be the trusted experts and preferred partners for patients, physicians, and healthcare providers by delivering best-in-class care, service, and solutions. Maintain and organize patient records and clinic documentation accurately, including new patient chart setup and ongoing file auditing, while protecting confidentiality and HIPAA compliance.Tax Controversy Administrative Assistant Kaufman RossinTax Controversy Administrative AssistantBoca Raton, FLp>The Administrative Assistant will provide high-level administrative and operational support to professionals within the practice and play a critical role in ensuring efficient day-to-day operations, coordinating communications, managing sensitive and confidential information, and supporting client service initiatives. Celebrated as the Best Place to Work in South Florida over a dozen times, Kaufman Rossin has grown to over 700 employees, with offices spanning the tri-county area, including sister entities Kaufman Rossin Wealth and Kaufman Rossin Alternative Investment Services.Administrative Assistant | Property & Casualty CBIZ IncAdministrative Assistant | Property & CasualtyBoca Raton, FLWith industry knowledge and expertise in accounting, tax, advisory, benefits, insurance, and technology, CBIZ delivers actionable insights to help clients anticipate what is next and discover new ways to accelerate growth. CBIZ strives to be our team members'' employer of choice by creating an environment where team members are appreciated, recognized for their contributions, and provided with opportunities to grow, both personally and professionally, throughout their careers.Administrative Assistant Bank of MontrealAdministrative AssistantBoca Raton, FL$41,714–$69,000 / yearli>Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations. To view more details of our benefits, please visit: https://jobs.bmo.com/global/en/Total-Rewards.Administrative Assistant The Club at Ibis Property Owners Association IncAdministrative AssistantWest Palm Beach, FLul>Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics. Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.Executive Administrative Assistant PALM BEACH STATE COLLEGEExecutive Administrative AssistantLake Worth, FLUnder limited supervision, responsible for providing high level administrative support by compiling information and preparing reports, compiling information requests, and performing relevant administrative support functions while maintaining confidentiality on all communications and matters in the department. Answers, screens, researches, informs, advises, records, processes and follows-up on all customer requests efficiently and expeditiously as received by telephone, mail or personally from citizens, elected officials, agencies, and College faculty and staff.Administrative Assistant Rehmann LLCAdministrative AssistantJupiter, FL2+ years in a professional office setting Experience coordinating the logistics of meetings and events Strong ability to communicate verbally and in writing across all levels of the firm Intermediate knowledge of Microsoft Word, Adobe PDF, PowerPoint and Excel Ability to display a professional office demeanor and business etiquette Willingness to tackle new challenges and projects Ability to learn new processes and best practices Desire to find new opportunities to bring value to the role Ability to multi-task while providing outstanding customer service to external and internal clients. • Coordinating registrations, payments and approvals for event participation • Maintaining marketing materials, giveaways, collateral and supplies in the office • Assembling physical and digital sales packets as needed for advisors • Being a local liaison to the corporate marketing team • Identifying office associates and activities for social media and public relations use • Assisting with Salesforce updates, PowerPoint presentations, prospect/client list creation, etc.Brokerage Administrative Assistant/Coordinator MarineMax, Inc.Brokerage Administrative Assistant/CoordinatorJupiter, FLp>OVERVIEW: The Brokerage Administrative Assistant/Coordinator performs duties that require attention to detail, initiative, independent judgment; strong interpersonal and organizational skills; maintain brokerage listing records; prepare closing documents. KEY RESULT AREAS: Demonstrates subject matter expertise, enthusiasm, and professionalism in preparing, assisting, and handling brokerage listing and closings.HR Administrative Assistant (Managed Services) - Remote Atlantic Health StrategiesHR Administrative Assistant (Managed Services) - RemoteWest Palm Beach, FLRemotediv class="jp-section" style="padding:0px;color:rgb( 20 , 20 , 19 );font-family:'anthropic sans' , sans-serif;font-size:medium;font-style:normal;font-weight:400;letter-spacing:normal;text-indent:0px;text-transform:none;word-spacing:0px;white-space:normal">Why Join Atlantic Health Strategies. About Us.ADMINISTRATIVE ASSISTANT I OPS - 60930001 Government of FloridaADMINISTRATIVE ASSISTANT I OPS - 60930001Hobe Sound, FL$22–$24 / hourOffice support duties include answering and directing phone calls, emails, and correspondence; scheduling appointments, meetings, and conference calls; ordering office supplies; maintaining inventory by checking stock levels, anticipating needs, placing and expediting orders, and verifying receipt of supplies. Responsibilities include coordinating meetings, conferences, and travel arrangements, including making travel arrangements for the Director and staff when requested, tracking travel information, and preparing travel reimbursement paperwork in accordance with department rules.NewFull Time Administrative Assistant Allegiance Home Health and RehabFull Time Administrative AssistantBoca Raton, FLp>Allegiance Home Health is seeking a highly organized and detailed-oriented Administrative Assistant to join our growing team. Allegiance Home Health is a growing, locally family owned, 5-star Medicare-Certified Home Health Agency.NewAdministrative Assistant PBK ArchitectsAdministrative AssistantWest Palm Beach, FLIn this position, you will perform administrative and office support duties including word processing, data entry, the creation and editing of documents in Microsoft Office (Word, Excel, PowerPoint, Access), internet research, filing and serving as back-up receptionist. Assist in organizing and coordinating events such as conferences, seminars, and networking functions that include logistics, venue selection, catering, and coordination with vendors.Administrative Assistant Customize That LLCAdministrative AssistantDelray Beach, FLThis role is perfect for someone who thrives in a creative, fast-paced environment and enjoys working with customers while supporting daily operations. We’re a fast-growing screen printing company looking for a motivated and detail-oriented Administrative Assistant to join our team!Administrative Assistant TheKey LLCAdministrative AssistantBoca Raton, FLp>California Residents Only: In accordance with Article 2 of the California Health and Safety Code - California Community Care Facilities Act, TheKey requires timely and accurate positive fingerprint identification of California based applicants as a condition of employment. Founded in Silicon Valley, TheKey has grown from a single location to service coverage throughout North America enabling clients to live life on their own terms, in their own homes.Administrative Assistant - Charleston Amteck LLCAdministrative Assistant - CharlestonFLli>Complete payroll reports per pay period for the project as requested by the project manager by summary, cost codes, earnings categories and units by cost code; upload payroll documents/timesheets/payroll reports to Box. The individual in this role primarily performs payroll entry and ensures accurate production data is entered so that job cost and work packages are correctly reflected and helps coordinate Safety training for incoming employees on the Intel site.Administrative Assistant (Part-Time) Rockefeller Capital ManagementAdministrative Assistant (Part-Time)Boca Raton, FloridaOriginally founded in 1882 as the family office of John D. Rockefeller, the Firm has evolved to offer strategic advice to ultra- and high-net-worth individuals and families, institutions, and corporations from offices in 33 markets throughout the United States, as well as an office in London. Skills: Demonstrates working knowledge of artificial intelligence tools and concepts, with the ability to leverage AI-driven solutions to enhance efficiency, decision-making, and business outcomes.Litigation Administrative Assistant Nelson Mullins Riley & Scarborough, L.L.P.Litigation Administrative AssistantWest Palm Beach, FLWith more than 1,000 attorneys, policy advisors, e-discovery professionals, and other business professionals across offices in California, Colorado, the District of Columbia, Florida, Georgia, Illinois, Maryland, Massachusetts, New York, Pennsylvania, Tennessee, Texas, West Virginia, and throughout North Carolina and South Carolina, Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world. You will be responsible for drafting, formatting, and proofreading a wide range of legal documents, including court filings, discovery requests and responses, contracts, and correspondence, while maintaining accurate and well-organized electronic and paper files in NetDocuments.1234Similar Job SearchesAdministrative Assistant JobsAdministrative Associate JobsAdministrative Director JobsAdministrative Officer JobsAdministrative Supervisor Jobs
Part-Time Administrative Assistant HOA TalentPart-Time Administrative AssistantSouth Palm Beach, FLThis role is ideal for candidates with experience as an Administrative Assistant, Office Assistant, Receptionist, or Front Desk Coordinator, and for those interested in gaining experience in property management or HOA operations. We are seeking a Part-Time Administrative Assistant with strong customer service, data entry, and computer skills to support daily office operations.
Administrative Assistant (FAU BOCA CAMPUS) HES Facilities ManagementAdministrative Assistant (FAU BOCA CAMPUS)Boca Raton, FL$43,000–$45,000 / yearp>Founded in 1972, HES has a proven track record of working successfully and exclusively in the educational environment, maintaining a singular focus on facilities management, undistracted by competing priorities. With hundreds of years of combined facilities experience, the HES leadership team is comprised of results-oriented, hands-on executives and facilities experts who give school facilities their full attention.
Administrative Assistant Palm Beach Atlantic UniversityAdministrative AssistantWest Palm Beach, FLli>Teamwork & Collaboration Creates a climate that fosters commitment to a common vision and shared values that promote cooperation and working together through trust and support of others both departmentally and cross-functionally. Effective Communication Expresses ideas and information in a clear and concise manner both verbally and in writing to convey clear, well-articulated messaging across a wide variety of audiences.
Administrative Assistant New York Minute Trucking Ops IncAdministrative AssistantBoca Raton, FLIn this role, you will provide support to our office and field employees ensuring they have all the information and resources they need to perform their best. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.
Administrative Assistant - Onsite Community Association Affinity Management Services LLCAdministrative Assistant - Onsite Community AssociationDelray Beach, FL$21–$22 / hourWe value knowledge sharing and welcome new team members who enjoy the challenges of community association and property management, including Homeowners Associations, Condominiums, and Apartments. Position Summary: Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities.
Administrative Assistant - Onsite Community Association (Part Time) Affinity Management Services LLCAdministrative Assistant - Onsite Community Association (Part Time)West Palm Beach, FLWe value knowledge sharing and welcome new team members who enjoy the challenges of community association and property management, including Homeowners Associations, Condominiums, and Apartments. Position Summary: Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities.
Administrative Assistant FirstService CorpAdministrative AssistantLake Worth, FL$21–$22 / hourp>Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties.
Administrative Assistant (Bilingual Spanish) Leslie PrinceAdministrative Assistant (Bilingual Spanish)West Palm Beach, Florida$16–$17 / hourUltimate Staffing is partnering with a confidential, well-established non-profit organization to identify a Bilingual Administrative Assistant (Spanish/English). The Administrative Assistant will provide front-line administrative and intake support, assist with documentation, and ensure accurate data entry.
ADMINISTRATIVE ASSISTANT II - 64028960 Government of FloridaADMINISTRATIVE ASSISTANT II - 64028960WEST PALM BEACH, FLConfidential access: Has access to Epidemiology Data Sets and Health Management System (HMS) to view demographics, financial, immunizations and clinical data for the purpose of locating and up-dating information for cases of communicable diseases/conditions reported to and investigated by the Epidemiology program. The State's total compensation package for employees features a highly competitive set of employee benefits including: Annual and Sick Leave benefits; Nine paid holidays and one Personal Holiday each year; State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options; Retirement plan options, including employer contributions.
Administrative Assistant Ironclad & Co.Administrative AssistantDelray Beach, FL$35,360–$47,840The ideal candidate will handle administrative tasks efficiently, ensuring smooth office functions and effective communication across departments. Ironclad & Co. is seeking highly organized and proactive Administrative Assistants to support our daily operations.
Administrative Assistant Palm Beach ProsthodonticsAdministrative AssistantWest Palm Beach, FLThe ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best.
PM Administrative Assistant Point72, L.P.PM Administrative AssistantWest Palm Beach, FLp>The annual base salary range for this role is $90,000-$110,000 (USD), which does not include overtime compensation, discretionary bonus compensation or our comprehensive benefits package. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things.
Administrative Assistant Tenet Healthcare CorpAdministrative AssistantBoca Raton, FLThe position will serve as a primary point of contact, assuming a "lead role, "completing a wide variety of assigned tasks including coordinating the surgical schedule, assisting front-desk concierge operations for assigned physicians, working in close collaboration with the Institute's Practice Manager and Physician Staff. Serving children and adults from the local community, the United States and the world, the Paley Orthopedic & Spine Institute offers comprehensive, coordinated care from an experienced team of professionalsdesigned for the specific needs of each patient.
Administrative Assistant The Paley InstituteAdministrative AssistantWest Palm Beach, FLThe position will serve as a primary point of contact, assuming a “lead role, “completing a wide variety of assigned tasks including coordinating the surgical schedule, assisting front-desk concierge operations for assigned physicians, working in close collaboration with the Institute’s Practice Manager and Physician Staff. Serving children and adults from the local community, the United States and the world, the Paley Orthopedic & Spine Institute offers comprehensive, coordinated care from an experienced team of professionalsdesigned for the specific needs of each patient.
Administrative Assistant TheKey Of New YorkAdministrative AssistantBoca Raton, Floridap style="text-align:left">In accordance with Article 2 of the California Health and Safety Code - California Community Care Facilities Act, TheKey requires timely and accurate positive fingerprint identification of California based applicants as a condition of employment. If an applicant has been convicted of a non-exemptible crime, and in compliance with all applicable state and local laws, their conditional offer will be rescinded.
Administrative Assistant Down2EarthAdministrative AssistantWest Palm Beach, FLli>Support operational leaders with work order management • Manage branch reporting for the operational leadership team • Manage all inbound calls and handle all customer service inquiries • Greet all incoming visitors and manage walk in applicant traffic . Maintain an orderly file keeping system • Order branch office supplies as needed • Performing other duties as assigned by the leadership team .
Administrative Assistant Leslie PrinceAdministrative AssistantPalm Beach Gardens, Florida$20–$22This role is ideal for someone with a strong administrative background who is comfortable interacting with homeowners and handling a high volume of clerical and customer service tasks. We are seeking a reliable and professional Administrative Assistant to support our Portfolio/Property Managers in a fast-paced property management environment.
Elementary School Administrative Assistant Spanish River ChurchElementary School Administrative AssistantBoca Raton, FLFull timeAdministrative and Clerical SupportProvide administrative and clerical support to the Elementary Principal; Prepare class rosters, schedules, reports, correspondence, and other materials needed for the school year; Assist with copying, filing, data entry, document preparation, and record maintenance; Support office workflows and organizational systems to ensure efficient operations; Assist with special projects and additional administrative tasks as assigned; Work collaboratively with the office and administrative team to support school-wide initiatives and events. Front Office and Family SupportHelp maintain a warm, welcoming, and professional front office environment for students, parents, visitors, and faculty; Greet and assist families and guests entering the elementary office; Answer phones, respond to inquiries, and direct calls or visitors appropriately; Provide exceptional customer service and support to school families; Assist in communicating school procedures, schedules, and information to parents and staff; Support the overall mission and daily operations of the elementary division.
Extended Learning Administrative Assistant/Program Mentor Panama Buena Vista Union School DistrictExtended Learning Administrative Assistant/Program MentorPalm Beach Gardens, FL$23.70–$29.16 / hourRequires sufficient human relation skills to work productively and cooperatively with ACES staff, students, and parents in formal and informal settings, to exercise patience when conveying information to students having difficulty in learning and play environments. Requires basic knowledge of the subjects taught in the schools served by the District, including science, math, writing, grammar, spelling, language and reading, sufficiently to assist students with individual or group studies.
Administrative Assistant American Renal Associates Holdings IncAdministrative AssistantWest Palm Beach, FL$19–$25 / hourOur mission is to be the trusted experts and preferred partners for patients, physicians, and healthcare providers by delivering best-in-class care, service, and solutions. Maintain and organize patient records and clinic documentation accurately, including new patient chart setup and ongoing file auditing, while protecting confidentiality and HIPAA compliance.
Tax Controversy Administrative Assistant Kaufman RossinTax Controversy Administrative AssistantBoca Raton, FLp>The Administrative Assistant will provide high-level administrative and operational support to professionals within the practice and play a critical role in ensuring efficient day-to-day operations, coordinating communications, managing sensitive and confidential information, and supporting client service initiatives. Celebrated as the Best Place to Work in South Florida over a dozen times, Kaufman Rossin has grown to over 700 employees, with offices spanning the tri-county area, including sister entities Kaufman Rossin Wealth and Kaufman Rossin Alternative Investment Services.
Administrative Assistant | Property & Casualty CBIZ IncAdministrative Assistant | Property & CasualtyBoca Raton, FLWith industry knowledge and expertise in accounting, tax, advisory, benefits, insurance, and technology, CBIZ delivers actionable insights to help clients anticipate what is next and discover new ways to accelerate growth. CBIZ strives to be our team members'' employer of choice by creating an environment where team members are appreciated, recognized for their contributions, and provided with opportunities to grow, both personally and professionally, throughout their careers.
Administrative Assistant Bank of MontrealAdministrative AssistantBoca Raton, FL$41,714–$69,000 / yearli>Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations. To view more details of our benefits, please visit: https://jobs.bmo.com/global/en/Total-Rewards.
Administrative Assistant The Club at Ibis Property Owners Association IncAdministrative AssistantWest Palm Beach, FLul>Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics. Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
Executive Administrative Assistant PALM BEACH STATE COLLEGEExecutive Administrative AssistantLake Worth, FLUnder limited supervision, responsible for providing high level administrative support by compiling information and preparing reports, compiling information requests, and performing relevant administrative support functions while maintaining confidentiality on all communications and matters in the department. Answers, screens, researches, informs, advises, records, processes and follows-up on all customer requests efficiently and expeditiously as received by telephone, mail or personally from citizens, elected officials, agencies, and College faculty and staff.
Administrative Assistant Rehmann LLCAdministrative AssistantJupiter, FL2+ years in a professional office setting Experience coordinating the logistics of meetings and events Strong ability to communicate verbally and in writing across all levels of the firm Intermediate knowledge of Microsoft Word, Adobe PDF, PowerPoint and Excel Ability to display a professional office demeanor and business etiquette Willingness to tackle new challenges and projects Ability to learn new processes and best practices Desire to find new opportunities to bring value to the role Ability to multi-task while providing outstanding customer service to external and internal clients. • Coordinating registrations, payments and approvals for event participation • Maintaining marketing materials, giveaways, collateral and supplies in the office • Assembling physical and digital sales packets as needed for advisors • Being a local liaison to the corporate marketing team • Identifying office associates and activities for social media and public relations use • Assisting with Salesforce updates, PowerPoint presentations, prospect/client list creation, etc.
Brokerage Administrative Assistant/Coordinator MarineMax, Inc.Brokerage Administrative Assistant/CoordinatorJupiter, FLp>OVERVIEW: The Brokerage Administrative Assistant/Coordinator performs duties that require attention to detail, initiative, independent judgment; strong interpersonal and organizational skills; maintain brokerage listing records; prepare closing documents. KEY RESULT AREAS: Demonstrates subject matter expertise, enthusiasm, and professionalism in preparing, assisting, and handling brokerage listing and closings.
HR Administrative Assistant (Managed Services) - Remote Atlantic Health StrategiesHR Administrative Assistant (Managed Services) - RemoteWest Palm Beach, FLRemotediv class="jp-section" style="padding:0px;color:rgb( 20 , 20 , 19 );font-family:'anthropic sans' , sans-serif;font-size:medium;font-style:normal;font-weight:400;letter-spacing:normal;text-indent:0px;text-transform:none;word-spacing:0px;white-space:normal">Why Join Atlantic Health Strategies. About Us.ADMINISTRATIVE ASSISTANT I OPS - 60930001 Government of FloridaADMINISTRATIVE ASSISTANT I OPS - 60930001Hobe Sound, FL$22–$24 / hourOffice support duties include answering and directing phone calls, emails, and correspondence; scheduling appointments, meetings, and conference calls; ordering office supplies; maintaining inventory by checking stock levels, anticipating needs, placing and expediting orders, and verifying receipt of supplies. Responsibilities include coordinating meetings, conferences, and travel arrangements, including making travel arrangements for the Director and staff when requested, tracking travel information, and preparing travel reimbursement paperwork in accordance with department rules.NewFull Time Administrative Assistant Allegiance Home Health and RehabFull Time Administrative AssistantBoca Raton, FLp>Allegiance Home Health is seeking a highly organized and detailed-oriented Administrative Assistant to join our growing team. Allegiance Home Health is a growing, locally family owned, 5-star Medicare-Certified Home Health Agency.NewAdministrative Assistant PBK ArchitectsAdministrative AssistantWest Palm Beach, FLIn this position, you will perform administrative and office support duties including word processing, data entry, the creation and editing of documents in Microsoft Office (Word, Excel, PowerPoint, Access), internet research, filing and serving as back-up receptionist. Assist in organizing and coordinating events such as conferences, seminars, and networking functions that include logistics, venue selection, catering, and coordination with vendors.Administrative Assistant Customize That LLCAdministrative AssistantDelray Beach, FLThis role is perfect for someone who thrives in a creative, fast-paced environment and enjoys working with customers while supporting daily operations. We’re a fast-growing screen printing company looking for a motivated and detail-oriented Administrative Assistant to join our team!Administrative Assistant TheKey LLCAdministrative AssistantBoca Raton, FLp>California Residents Only: In accordance with Article 2 of the California Health and Safety Code - California Community Care Facilities Act, TheKey requires timely and accurate positive fingerprint identification of California based applicants as a condition of employment. Founded in Silicon Valley, TheKey has grown from a single location to service coverage throughout North America enabling clients to live life on their own terms, in their own homes.Administrative Assistant - Charleston Amteck LLCAdministrative Assistant - CharlestonFLli>Complete payroll reports per pay period for the project as requested by the project manager by summary, cost codes, earnings categories and units by cost code; upload payroll documents/timesheets/payroll reports to Box. The individual in this role primarily performs payroll entry and ensures accurate production data is entered so that job cost and work packages are correctly reflected and helps coordinate Safety training for incoming employees on the Intel site.Administrative Assistant (Part-Time) Rockefeller Capital ManagementAdministrative Assistant (Part-Time)Boca Raton, FloridaOriginally founded in 1882 as the family office of John D. Rockefeller, the Firm has evolved to offer strategic advice to ultra- and high-net-worth individuals and families, institutions, and corporations from offices in 33 markets throughout the United States, as well as an office in London. Skills: Demonstrates working knowledge of artificial intelligence tools and concepts, with the ability to leverage AI-driven solutions to enhance efficiency, decision-making, and business outcomes.Litigation Administrative Assistant Nelson Mullins Riley & Scarborough, L.L.P.Litigation Administrative AssistantWest Palm Beach, FLWith more than 1,000 attorneys, policy advisors, e-discovery professionals, and other business professionals across offices in California, Colorado, the District of Columbia, Florida, Georgia, Illinois, Maryland, Massachusetts, New York, Pennsylvania, Tennessee, Texas, West Virginia, and throughout North Carolina and South Carolina, Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world. You will be responsible for drafting, formatting, and proofreading a wide range of legal documents, including court filings, discovery requests and responses, contracts, and correspondence, while maintaining accurate and well-organized electronic and paper files in NetDocuments.1234Similar Job SearchesAdministrative Assistant JobsAdministrative Associate JobsAdministrative Director JobsAdministrative Officer JobsAdministrative Supervisor Jobs
ADMINISTRATIVE ASSISTANT I OPS - 60930001 Government of FloridaADMINISTRATIVE ASSISTANT I OPS - 60930001Hobe Sound, FL$22–$24 / hourOffice support duties include answering and directing phone calls, emails, and correspondence; scheduling appointments, meetings, and conference calls; ordering office supplies; maintaining inventory by checking stock levels, anticipating needs, placing and expediting orders, and verifying receipt of supplies. Responsibilities include coordinating meetings, conferences, and travel arrangements, including making travel arrangements for the Director and staff when requested, tracking travel information, and preparing travel reimbursement paperwork in accordance with department rules.
NewFull Time Administrative Assistant Allegiance Home Health and RehabFull Time Administrative AssistantBoca Raton, FLp>Allegiance Home Health is seeking a highly organized and detailed-oriented Administrative Assistant to join our growing team. Allegiance Home Health is a growing, locally family owned, 5-star Medicare-Certified Home Health Agency.
NewAdministrative Assistant PBK ArchitectsAdministrative AssistantWest Palm Beach, FLIn this position, you will perform administrative and office support duties including word processing, data entry, the creation and editing of documents in Microsoft Office (Word, Excel, PowerPoint, Access), internet research, filing and serving as back-up receptionist. Assist in organizing and coordinating events such as conferences, seminars, and networking functions that include logistics, venue selection, catering, and coordination with vendors.
Administrative Assistant Customize That LLCAdministrative AssistantDelray Beach, FLThis role is perfect for someone who thrives in a creative, fast-paced environment and enjoys working with customers while supporting daily operations. We’re a fast-growing screen printing company looking for a motivated and detail-oriented Administrative Assistant to join our team!
Administrative Assistant TheKey LLCAdministrative AssistantBoca Raton, FLp>California Residents Only: In accordance with Article 2 of the California Health and Safety Code - California Community Care Facilities Act, TheKey requires timely and accurate positive fingerprint identification of California based applicants as a condition of employment. Founded in Silicon Valley, TheKey has grown from a single location to service coverage throughout North America enabling clients to live life on their own terms, in their own homes.
Administrative Assistant - Charleston Amteck LLCAdministrative Assistant - CharlestonFLli>Complete payroll reports per pay period for the project as requested by the project manager by summary, cost codes, earnings categories and units by cost code; upload payroll documents/timesheets/payroll reports to Box. The individual in this role primarily performs payroll entry and ensures accurate production data is entered so that job cost and work packages are correctly reflected and helps coordinate Safety training for incoming employees on the Intel site.
Administrative Assistant (Part-Time) Rockefeller Capital ManagementAdministrative Assistant (Part-Time)Boca Raton, FloridaOriginally founded in 1882 as the family office of John D. Rockefeller, the Firm has evolved to offer strategic advice to ultra- and high-net-worth individuals and families, institutions, and corporations from offices in 33 markets throughout the United States, as well as an office in London. Skills: Demonstrates working knowledge of artificial intelligence tools and concepts, with the ability to leverage AI-driven solutions to enhance efficiency, decision-making, and business outcomes.
Litigation Administrative Assistant Nelson Mullins Riley & Scarborough, L.L.P.Litigation Administrative AssistantWest Palm Beach, FLWith more than 1,000 attorneys, policy advisors, e-discovery professionals, and other business professionals across offices in California, Colorado, the District of Columbia, Florida, Georgia, Illinois, Maryland, Massachusetts, New York, Pennsylvania, Tennessee, Texas, West Virginia, and throughout North Carolina and South Carolina, Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world. You will be responsible for drafting, formatting, and proofreading a wide range of legal documents, including court filings, discovery requests and responses, contracts, and correspondence, while maintaining accurate and well-organized electronic and paper files in NetDocuments.