Administrative Specialist - Commonwealth Partnerships University of VirginiaAdministrative Specialist - Commonwealth PartnershipsCharlottesville, VA$52,000–$55,000 / yearThe Administrative Specialist will join engaged, innovative colleagues working collaboratively to compete for talented students from all walks of life and to care for students from their first interaction with the University through Final Exercises and beyond. The ideal candidate demonstrates exceptional organizational and time management skills, strong attention to detail, and the ability to effectively manage multiple priorities and competing deadlines.
Administrative Specialist - Commonwealth Partnerships Commonwealth of VirginiaAdministrative Specialist - Commonwealth PartnershipsCharlottesville, VA$52,000–$55,000 / yearThe Administrative Specialist will join engaged, innovative colleagues working collaboratively to compete for talented students from all walks of life and to care for students from their first interaction with the University through Final Exercises and beyond. The Enrollment division at UVA includes the Office of Undergraduate Admission, the Office of the University Registrar, Student Financial Services, and Commonwealth Partnerships.
Medical Administrative Support Specialist Black Bear TalentMedical Administrative Support SpecialistFishersville, VA$17.24–$20.52This role will play a key part in helping maintain workflow continuity and ensuring day-to-day administrative processes continue moving efficiently throughout the transition. Black Bear Talent is urgently hiring a detail-oriented Medical Administrative Support Specialist to assist during an upcoming software conversion project.
Administrative Specialist- Periop Services University of VirginiaAdministrative Specialist- Periop ServicesCharlottesville, VAActivities may include preparing documents of varying complexity, managing the collection, recording, sorting and filing of data/information, preparing reports, making travel arrangements, arranging appointments/meetings, responding to inquiries. Jobs in this group are typically responsible for managing the daily operations and administrative functions of university departments, and include office management, scheduling, and coordination of activities across departments.
Administrative Specialist- Revenue Cycle Patient Access Team University of VirginiaAdministrative Specialist- Revenue Cycle Patient Access TeamCharlottesville, VABenefits Comprehensive Benefits Package: Medical, Dental, and Vision Insurance Paid Time Off, Long-term and Short-term Disability, Retirement Savings Health Saving Plans, and Flexible Spending Accounts Certification and education support * Generous Paid Time Off UVA Health is a world-class Magnet Recognized academic medical center and health system with a level 1 trauma center. 2023-2024 U.S. News & World Report "Best Hospitals" guide rates UVA Health University Medical Center as "High Performing" in 5 adult specialties and 14 conditions/procedures.
Administrative and Communications Specialist - African, African American, and Diaspora (AAAD) Studies Center James Madison UniversityAdministrative and Communications Specialist - African, African American, and Diaspora (AAAD) Studies CenterHarrisonburg, VirginiaThis role provides comprehensive administrative, operational, and communications support to ensure the effective functioning of the Center and its academic, programmatic, research, and community‑engaged initiatives. We offer a comprehensive benefits package designed to support your professional journey and personal wellbeing: • Generous Leave: Enjoy paid vacation, sick leave, parental leave, community service leave, and 19 paid holidays annually.
Administrative Specialist- Periop Services Commonwealth of VirginiaAdministrative Specialist- Periop ServicesCharlottesville, VAActivities may include preparing documents of varying complexity, managing the collection, recording, sorting and filing of data/information, preparing reports, making travel arrangements, arranging appointments/meetings, responding to inquiries. Jobs in this group are typically responsible for managing the daily operations and administrative functions of university departments, and include office management, scheduling, and coordination of activities across departments.
Administrative Specialist- Revenue Cycle Patient Access Team Commonwealth of VirginiaAdministrative Specialist- Revenue Cycle Patient Access TeamCharlottesville, VA2023-2024 U.S. News & World Report "Best Hospitals" guide rates UVA Health University Medical Center as "High Performing" in 5 adult specialties and 14 conditions/procedures. These jobs focus on managing the financial aspects of patient care, including billing, insurance claims, payment processing, financial counseling, utilization and revenue cycle analysis.
Administrative and Communications Specialist - African, African American, and Diaspora (AAAD) Studies Center Commonwealth of VirginiaAdministrative and Communications Specialist - African, African American, and Diaspora (AAAD) Studies CenterHarrisonburg, VA$38,000–$40,000 / yearAbout JMU: At James Madison University (JMU), we're more than just a publicly funded institution - we're a vibrant, welcoming community located on a stunning campus where innovation, collaboration, and personal growth thrive. This role provides comprehensive administrative, operational, and communications support to ensure the effective functioning of the Center and its academic, programmatic, research, and community‑engaged initiatives.
NewAdministrative Assistant IV - Reimbursement Specialist Fairfax CountyAdministrative Assistant IV - Reimbursement SpecialistFAIRFAX (EJ32), VAThis position is assigned to support revenue and reimbursement billing, collection, tracking, and reporting for $33 million in client and third-party fee revenues for the community services board as a member of the central reimbursement unit. Note: To learn more about careers that make a difference, watch our video "CSB: Making a Difference in Our Community".Job Type: FT Hourly W BNAgency: Community Services BoardLocation: FX.
Pre-Award & System Support Specialist, Office of Sponsored Programs - Administrative Services Commonwealth of VirginiaPre-Award & System Support Specialist, Office of Sponsored Programs - Administrative ServicesHarrisonburg, VAPost-Award Prior Approvals and Non-Financial Reporting, including: Serve as a liaison between principal investigators, administrative staff, and sponsors to gather required documentation and clarify approval requirements; this particularly includes coordinating with OSP-FA to ensure accurate revised budgets are produced. General Information: With a customer service focus, this position will be the primary contact in the Office of Sponsored Programs-Administrative Services for answering questions and providing guidance on the university sponsored programs application process while maintaining a high level of compliance with university, federal, state regulations.
Administrative Owner Services Specialist MASSANUTTEN PROPERTY OWNERS ASSOCIAAdministrative Owner Services SpecialistMCGAHEYSVILLE, VAMassanutten Property Owners Association has been serving the Massanutten Property Owners for over 50 years, providing exceptional services and support to our property owners. In this exciting role, you will be the primary point of contact for our valued property owners, ensuring their needs are met with exceptional service and support.
Pre-Award & System Support Specialist, Office of Sponsored Programs - Administrative Services James Madison UniversityPre-Award & System Support Specialist, Office of Sponsored Programs - Administrative ServicesHarrisonburg, VAPost-Award Prior Approvals and Non-Financial Reporting, including: Serve as a liaison between principal investigators, administrative staff, and sponsors to gather required documentation and clarify approval requirements; this particularly includes coordinating with OSP-FA to ensure accurate revised budgets are produced. General Information: With a customer service focus, this position will be the primary contact in the Office of Sponsored Programs-Administrative Services for answering questions and providing guidance on the university sponsored programs application process while maintaining a high level of compliance with university, federal, state regulations.
Administrative Assistant - Computer Science Commonwealth of VirginiaAdministrative Assistant - Computer ScienceHarrisonburg, VAThe Administrative Assistant will provide support for department-wide functions and activities, that include managing multiple budgets for faculty with internal awards and external grants, assist with timesheets for student workers, travel reimbursements for faculty using Chrome River, provide support for procurement and scheduling, and provide administrative support for the graduate program. Duties and Responsibilities: Provide administrative support to the department head and faculty; complete student employment paperwork, submit timesheets and maintain student employment records; event preparation; gathering data for departmental reports; purchase and maintain inventory of supplies; support the CS graduate program including student registration and communication with the Graduate School.
Administrative Assistant - Computer Science James Madison UniversityAdministrative Assistant - Computer ScienceHarrisonburg, VAThe Administrative Assistant will provide support for department-wide functions and activities, that include managing multiple budgets for faculty with internal awards and external grants, assist with timesheets for student workers, travel reimbursements for faculty using Chrome River, provide support for procurement and scheduling, and provide administrative support for the graduate program. Duties and Responsibilities: Provide administrative support to the department head and faculty; complete student employment paperwork, submit timesheets and maintain student employment records; event preparation; gathering data for departmental reports; purchase and maintain inventory of supplies; support the CS graduate program including student registration and communication with the Graduate School.
Administrative Assistant - Department of Military Science Commonwealth of VirginiaAdministrative Assistant - Department of Military ScienceHarrisonburg, VA$16–$23 / hourProvides MSCI course enrollment permissions, course overrides, time conflict issues, and credit limit increase requests if cadets have issues with enrolling in MSCI classes or have other issues/conflicts with academic courses. About JMU: At James Madison University (JMU), we're more than just a publicly funded institution - we're a vibrant, welcoming community located on a stunning campus where innovation, collaboration, and personal growth thrive.
Administrative Assistant - Department of Military Science James Madison UniversityAdministrative Assistant - Department of Military ScienceHarrisonburg, VA$16–$23 / hourProvides MSCI course enrollment permissions, course overrides, time conflict issues, and credit limit increase requests if cadets have issues with enrolling in MSCI classes or have other issues/conflicts with academic courses. About JMU: At James Madison University (JMU), we're more than just a publicly funded institution - we're a vibrant, welcoming community located on a stunning campus where innovation, collaboration, and personal growth thrive.
Administrative Assistant to the VP of Finance & Administrative Services Commonwealth of VirginiaAdministrative Assistant to the VP of Finance & Administrative ServicesAlbemarle County, VA$48,500–$53,500 / yearPosition Purpose: The purpose of the position is to provide administrative assistance to the Vice President for Finance and Administrative Services and supporting offices and functions in the Division of Finance and Administrative Services while maintaining the highest degree of professionalism and confidentiality. Additionally, the individual will work closely with and support the leadership of the Finance and Administrative Services departments, including the Director of Financial Services, the Chief of Police, and the Facilities Manager, assisting with coordination and collaboration as needed.
Administrative Assistant to the VP of Finance & Administrative Services VIRGINIA COMMUNITY COLLEGE SYSTEMAdministrative Assistant to the VP of Finance & Administrative ServicesAlbemarle, VA$48,500–$53,500 / yearPosition Purpose: The purpose of the position is to provide administrative assistance to the Vice President for Finance and Administrative Services and supporting offices and functions in the Division of Finance and Administrative Services while maintaining the highest degree of professionalism and confidentiality. Additionally, the individual will work closely with and support the leadership of the Finance and Administrative Services departments, including the Director of Financial Services, the Chief of Police, and the Facilities Manager, assisting with coordination and collaboration as needed.
Temporary Administrative Pool James Madison UniversityTemporary Administrative PoolHarrisonburg, VAJMU offers several perks to all employees including: A Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU. Free Access to the University Recreation Center (UREC): Employees can enjoy facility access and program registration privileges at UREC and University Park.
Temporary Administrative Pool Commonwealth of VirginiaTemporary Administrative PoolHarrisonburg, VAJMU offers several perks to all employees including: A Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU. Free Access to the University Recreation Center (UREC): Employees can enjoy facility access and program registration privileges at UREC and University Park.
NewAdministrative Coordinator Aya HealthcareAdministrative CoordinatorFishersville, VAAugusta Health offers a full continuum of inpatient and outpatient services which includes Augusta Medical Center, a 255-bed inpatient facility, and Augusta Medical Group, which is comprised of 40 practice locations and four urgent care locations. Working in close partnership with internal clinical leaders and departmental stakeholders, the Provider Relations Specialist supports organizational growth, market expansion, and strategic business development initiatives.
Administrative Assistant, Department of Pediatrics Commonwealth of VirginiaAdministrative Assistant, Department of PediatricsCharlottesville, VAThe Department of Pediatrics at the University of Virginias UVA School of Medicine seeks applicants for an Administrative Assistant varying levels to perform clerical and administrative work. Minimum Qualifications: The Pediatric Department will be hiring at an Administrative Assistant or Intermediate Administrative Assistant level, however, may consider a Senior Administrative Assistant.
Administrative Assistant, Department of Pediatrics University of VirginiaAdministrative Assistant, Department of PediatricsCharlottesville, VAThe Department of Pediatrics at the University of Virginia's (UVA) School of Medicine seeks applicants for an Administrative Assistant (varying levels) to perform clerical and administrative work. Minimum Qualifications: The Pediatric Department will be hiring at an Administrative Assistant or Intermediate Administrative Assistant level; however, may consider a Senior Administrative Assistant.
NewAdministrative Assistant GGP ServicesAdministrative AssistantShort Pump, VirginiaThe Administrative Assistant interacts with the general public, merchants, tenants, in-house facilities technicians, third-party contractors including housekeeping and security, and other persons servicing the mall, its merchants and tenants. Supports the day-to-day management of the mall including general office work such as file organization, fulfilling written requests, answering phones, greeting guests, word processing, distributing mail, purchasing and replenishing supplies.
Intermediate Administrative Assistant Commonwealth of VirginiaIntermediate Administrative AssistantCharlottesville, VA$40,000–$50,000 / yearThis position is based in Charlottesville, Virginia, and is eligible for a hybrid work schedule following completion of required in-person training and with supervisor approval. The University of Virginia seeks Intermediate Administrative Assistant to join the Department of Family Medicine within the School of Medicine.
Administrative Assistant, Program and Student Support - School of Integrated Sciences Commonwealth of VirginiaAdministrative Assistant, Program and Student Support - School of Integrated SciencesHarrisonburg, VA$38,000–$41,000 / yearThe administrative assistant will be helping with financial and operational support for the department by coordinating purchases and inventory, supporting faculty and student research activities, overseeing student employee processes, and facilitating departmental services, events, and communications. Duties and Responsibilities: Collaborate effectively with faculty, staff, student ambassadors, program directors, and Co-Directors to provide administrative support for, and continuous improvement of, departmental operations and strategic initiatives.
Administrative Assistant, Program and Student Support - School of Integrated Sciences James Madison UniversityAdministrative Assistant, Program and Student Support - School of Integrated SciencesHarrisonburg, VA$38,000–$41,000 / yearThe administrative assistant will be helping with financial and operational support for the department by coordinating purchases and inventory, supporting faculty and student research activities, overseeing student employee processes, and facilitating departmental services, events, and communications. Duties and Responsibilities: Collaborate effectively with faculty, staff, student ambassadors, program directors, and Co-Directors to provide administrative support for, and continuous improvement of, departmental operations and strategic initiatives.
NewSenior Administrative Assistant, Division of Student Affairs Commonwealth of VirginiaSenior Administrative Assistant, Division of Student AffairsCharlottesville, VA$25–$29 / hourReporting to the Chief of Staff to the Vice President and Chief Student Affairs Officer, the Senior Administrative Assistant will provide clerical and administrative support to staff in the VPSAO office, while also managing reception and triaging phone calls, emails, and other inquiries to the office. The Office of the Vice President and Chief Student Affairs officer is seeking candidates for a Senior Administrative Assistant who can manage multiple administrative tasks in a fast-paced, student-centered environment.
NewAdministrative Assistant, Program and Student Support - School of Integrated Sciences Virginia Department of Human Resource ManagementAdministrative Assistant, Program and Student Support - School of Integrated SciencesHarrisonburg, VAThe administrative assistant will be helping with financial and operational support for the department by coordinating purchases and inventory, supporting faculty and student research activities, overseeing student employee processes, and facilitating departmental services, events, and communications. Monitor, order, and manage office supplies, promotional items (swag), and other departmental needs, including items purchased through awards and end-of-year spending.
Intermediate Administrative Assistant University of VirginiaIntermediate Administrative AssistantCharlottesville, VA$40,000–$50,000 / yearThis position is based in Charlottesville, Virginia, and is eligible for a hybrid work schedule following completion of required in-person training and with supervisor approval. The University of Virginia seeks Intermediate Administrative Assistant to join the Department of Family Medicine within the School of Medicine.
Administrative Assistant Pyramid Virginia ManagementAdministrative AssistantVirginiaWhether you are just starting out in the hospitality industry or are a seasoned professional, Pyramid Global Hospitality offers a supportive and collaborative work environment that encourages growth and fosters success, in over 230 properties worldwide. Opening in April 2026, the Virginia Guesthouse is a 214-room hotel featuring 25,000 square feet of conference and event space located on the beautiful Grounds of the University of Virginia.
Administrative Assistant Pyramid Hotel GroupAdministrative AssistantCharlottesville, VAWhether you are just starting out in the hospitality industry or are a seasoned professional, Pyramid Global Hospitality offers a supportive and collaborative work environment that encourages growth and fosters success, in over 230 properties worldwide. Opening in April 2026, the Virginia Guesthouse is a 214-room hotel featuring 25,000 square feet of conference and event space located on the beautiful Grounds of the University of Virginia.
Senior Administrative Assistant, Division of Student Affairs University of VirginiaSenior Administrative Assistant, Division of Student AffairsCharlottesville, VA$25–$29 / hourReporting to the Chief of Staff to the Vice President and Chief Student Affairs Officer, the Senior Administrative Assistant will provide clerical and administrative support to staff in the VPSAO office, while also managing reception and triaging phone calls, emails, and other inquiries to the office. The Office of the Vice President and Chief Student Affairs officer is seeking candidates for a Senior Administrative Assistant who can manage multiple administrative tasks in a fast-paced, student-centered environment.
NewAdministrative Assistant Prescient EdgeAdministrative AssistantMc Lean, VARemoteWe are a global operations and solutions integrator delivering full-spectrum intelligence analysis support, training, security, and RD&E support solutions to the Department of Defense and throughout the intelligence community. Desired experience:2 years of experience working with a PM to assemble and deliver monthly status reports, financial reports, and data item deliverables Secret Clearance.
NewAdministrative Assistant (Temp) Albemarle County Public Schools and Local GovernmentAdministrative Assistant (Temp)Charlottesville, VA$21–$24 / hourEssential Functions: Performs office management and administrative duties: ensures bills are paid in a timely and accurate manner while adhering to organizational procedures; analyzes and recommends renewal of office online resources, technical equipment and warranties; monitors and processes paperwork for contract renewal; solves computer and printing issues; oversees the maintenance and proper working conditions of the office; prepares reports for statistical analysis and other purposes . Supports customer service program and responds to public concerns as necessary: screens visitors, callers, U.S. mail and email, independently answering inquiries when possible, or directing to appropriate staff when necessary, and facilitating staff responses.
Administrative Assistant #00009 DHRMAdministrative Assistant #00009VirginiaGeorge Mason’s Gunston Hall, a National Historic Landmark located on scenic Mason Neck in Fairfax County, Virginia, is pleased to announce an exciting opportunity for a creative and innovative individual to lead marketing and public relations efforts within a growing and vibrant cultural organization. • Extensive experience using business software applications, including Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint) and Customer Relationship Management (CRM) systems.
NewAdministrative Assistant massanuttenAdministrative AssistantMc Gaheysville, VAThe Administrative Assistant performs daily tasks to ensure the efficiency of the administration office including typing and processing timeshare sales contracts, processing all aspects of sales agreements, changing any modifications on sales and handling customer service calls after the sale. The Administrative Assistant provides daily office support for sales representatives for sales and indirectly supports for their prospective customers by contracts.
NewSenior Administrative Assistant, Department of Pathology Commonwealth of VirginiaSenior Administrative Assistant, Department of PathologyCharlottesville, VA$25–$30 / hourProven experience providing high-level administrative and operational support to senior executives, including C-suite leaders, chief executive officers, department chairs, or other organizational leaders. The ideal candidate will demonstrate exceptional organizational skills, strong attention to detail, sound judgment, and the ability to manage multiple priorities in a fast-paced environment.
NewAdministrative Assistant, Firm Operations (51826) Citrin Cooperman & Company, LLPAdministrative Assistant, Firm Operations (51826)Mc Lean, VA$65,000–$75,000 / yearHandle incoming mail by opening, scanning, and distributing it, as well as prepare outgoing mail with familiarity of various delivery methods including but not limited to US mail, international mail, UPS, FedEx, and certified mail. Assist the OM with arranging client or in-house meetings for Partners and staff, managing hoteling spaces, communicating event details, ordering meals, coordinating office events, and setting up/breaking down conference rooms.
Administrative Assistant Massanutten Current OpeningsAdministrative AssistantMcGaheysville, VirginiaThe Administrative Assistant performs daily tasks to ensure the efficiency of the administration office including typing and processing timeshare sales contracts, processing all aspects of sales agreements, changing any modifications on sales and handling customer service calls after the sale. The Administrative Assistant provides daily office support for sales representatives for sales and indirectly supports for their prospective customers by contracts.
Facility Administrative Assistant Marshalls Bridgewater MerchantsFacility Administrative AssistantBridgewater, VirginiaMust possess Superior organizational and administrative skills and the ability to multi-task and maintain strong attention to detail in a fast-paced environment, excellent communication and follow up abilities. Must have excellent phone manner, solid written and verbal communication skills and be customer service-oriented.
Administrative Assistant 4 Northrop Grumman CorpAdministrative Assistant 4Charlottesville, VA$57,500–$95,900 / yearThe ideal candidate will have outstanding verbal and written communication and interpersonal skills; demonstrated ability to interact effectively across all levels of the organization and with outside organizations/customers; the ability to protect and maintain confidentiality; and the ability to execute tasks and projects independently. Mastery of digital collaboration tools (Zoom, Teams, etc.) and knowledge of protocols for virtual or hybrid gatherings, understanding features (chat, screenshare, breakout rooms), ability to troubleshoot and solve minor issues in real time.
NewAdministrative Assistant, Counseling - HHS Harrisonburg City Public SchoolsAdministrative Assistant, Counseling - HHSHarrisonburg, VAExcellent written and verbal communication skills and the ability to present to diverse audiences to foster professional relationships and express and/or exchange ideas. Demonstrated leadership qualities and personal characteristics necessary for working effectively with students, teachers, administrators, and the community.
Senior Administrative Assistant, Department of Pathology University of VirginiaSenior Administrative Assistant, Department of PathologyCharlottesville, VA$25–$30 / hourProven experience providing high-level administrative and operational support to senior executives, including C-suite leaders, chief executive officers, department chairs, or other organizational leaders. The ideal candidate will demonstrate exceptional organizational skills, strong attention to detail, sound judgment, and the ability to manage multiple priorities in a fast-paced environment.
NewAdministrative Assistant - 540716 TeleSolv ConsultingAdministrative Assistant - 540716Alexandria, VA$39.97–$39.97 / hourContractor confers with senior managers and operating offices regarding incoming inquiries, establishing deadlines, compiling information, and preparing resulting correspondence for signature of the FPS TPD Division Directors, Chiefs, or their designee. This is an excellent opportunity for a professional who thrives in a fast-paced administrative environment, enjoys supporting federal program teams, and takes pride in maintaining clear communication, accurate documentation, and reliable operational support.
NewAdministrative/Office Assistant Visiting AngelsAdministrative/Office AssistantCharlottesville, VAExperience with fall risk patients, lifting, ambulation, encouraging mobility and cognitive stimulation, transferring, bathing, dressing, proactive with changes of condition, prior experience with the manual Hoyer & Vera lift preferred, experience with ADL's and IADL's. The Administrative Assistant/Caregiver will: Provide office support that includes scheduling, answering phones, supervisory visits and general office duties .
Administrative Assistant - Charleston Amteck LLCAdministrative Assistant - CharlestonVAComplete payroll reports per pay period for the project as requested by the project manager by summary, cost codes, earnings categories and units by cost code; upload payroll documents/timesheets/payroll reports to Box. The individual in this role primarily performs payroll entry and ensures accurate production data is entered so that job cost and work packages are correctly reflected and helps coordinate Safety training for incoming employees on the Intel site.
NewAdministrative Assistant - Neurology Clinic Augusta Health CareersAdministrative Assistant - Neurology ClinicFishersville, VirginiaUnder the supervision of the Office Manager, the Administrative Assistant performs duties as assigned that include communication, reception, secretarial and operational for the Neurology Clinic, while serving as the liaison between the patient, other staff, and the physician. We offer a full continuum of inpatient and outpatient services, including Augusta Medical Center—a 255-bed facility—and Augusta Medical Group, which operates 40 practice locations and four urgent care centers.
Administrative Assistant Atlantic Coast MortgageAdministrative AssistantCharlottesville, VirginiaAtlantic Coast Mortgage is seeking an experienced Administrative Assistant to support a top-producing Loan Officer and help deliver an exceptional client experience throughout the mortgage process. This role is responsible for assisting with loan origination support, marketing initiatives, client communication, and daily office administration.