Administrative Coordinator Jobs in San Jose, CA
One Medical
San Bruno, CA
What you'll likely work on: Use impeccable C-I-CARE (a framework containing the key elements of a great interaction and effective communication that we use with patients and each other) in all patient interactions and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, strong knowledge of billing and insurance, monitoring patient feedback and assisting with outreach as necessary. Our seamless in-office and 24/7 virtual care services, on-site labs, and programs for preventive care, chronic care management, common illnesses and mental health concerns have been delighting people for the past fifteen years.
Jobot
$30 - $38
South San Francisco, CA
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. The ideal candidate brings 2+ years of experience in project coordination, preferably in nonprofit, legal, or professional service settings, and is comfortable navigating a dynamic, fast-paced environment with multiple priorities.
Jobot
$26 - $32
Alameda, CA
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. The Service Coordinator plays a central role in supporting the daily operations of the Service Department, with responsibility for customer communication, technician dispatch coordination, and billing support.
Jobot
$21 - $24
Redwood City, CA
Consistently ranked among the nation's best hospitals, particularly recognized for excellence in neurology and neurosurgery; cancer care; heart care; diabetes; ear, nose and throat care; and psychiatry and psychology, among other services. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.
Satellite Holdings, LLC
$108439.88 - $150237.51
Sunnyvale, CA
Continuously monitor to ensure that a safe and sanitary physical environment is maintained throughout the facility; that all equipment is maintained and functions properly; and that adequate and appropriate inventory levels of all supplies are available and used correctly. Ensure all staff meet required qualifications for position held and perform duties within limitations established by and in accordance with company policy/procedures, health care professionals practice acts, applicable state and federal laws and regulations.
Satellite Holdings, LLC
$108439.88 - $150237.51
Mountain View, CA
Continuously monitor to ensure that a safe and sanitary physical environment is maintained throughout the facility; that all equipment is maintained and functions properly; and that adequate and appropriate inventory levels of all supplies are available and used correctly. Ensure all staff meet required qualifications for position held and perform duties within limitations established by and in accordance with company policy/procedures, health care professionals practice acts, applicable state and federal laws and regulations.
Spectraforce Technologies Inc
$56140 - $83200
San Mateo, CA
SPECTRA FORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
Jobot
$80000 - $110000
San Jose, CA
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Knowledge of e-filing in State Courts in Bay Area counties (Santa Clara, Alameda, Contra Costa, San Francisco, San Mateo), Federal, and Appellate Courts.
Jobot
$30 - $40
South San Francisco, CA
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. 4. Support for Organization Change Management: You will support the implementation of change management strategies and ensure that changes are smoothly and successfully implemented to achieve lasting benefits.
Careers Integrated Resources Inc
$28
San Jose, CA
Under the general supervision of medical staff, the Medical Assistant performs routine administrative and clinical duties (e.g., scheduling medical appointments, greeting participants, and filing medical records, taking and recording vital signs, preparing exam rooms, and maintaining equipment and supplies). · Support Specialists prepping participant for exam and ensuring history of current conditions is captured; Specialist has current orders and relevant information related to appointment, document procedures and care provided by the Specialist in Athena.
Intellectt INC
Livermore, CA
We are looking for a highly organized and detail-oriented Administrative Assistant to support director-level management. The candidate should be proactive, able to manage multiple tasks, and work with minimal supervision.
Stanford Health Care
$48.38 - $54.48
Redwood City, CA
With an unmatched track record of scientific discovery, technological innovation and translational medicine, Stanford Medicine physicians are pioneering leading edge therapies today that will change the way health care is delivered tomorrow. + Knowledge, understanding and ability to use English grammar, spelling, punctuationAdvanced knowledge and proficiency in use of Microsoft Office programs (Outlook, Word, Excel, andPowerPoint) required.
ACCO Engineered Systems
$24.74 - $32.64
Pleasanton, CA
Applicants please note that actual compensation is determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location, among others. General secretarial duties such as typing and photocopying general correspondence including letters, proposals, presentations, reports, agreements, contracts, and memos from notes or dictation.
Apidel Technologies
Stanford, CA
This includes administrative support and supporting the design, planning, implementation, and coordination of events, pre-event production tasks, event day support including registration, event floating, among other event specific and administrative tasks. Serve as a member of the Event Operations team and contribute to a wide variety of functional areas, including decisions, event logistics, hospitality support, client communications, guest/client/faculty support.
Cogent Infotech Corporation
Brisbane, CA
We partner with leading organizations nationwide across nursing, allied health, executive search, and healthcare IT — delivering people-first solutions that strengthen patient care. Strong computer and multitasking skills are essential to succeed in a hybrid environment while managing patient needs with professionalism and accuracy.
GTT, LLC
Alameda, CA
We are seeking a proactive and highly organized Administrative Assistant to support executive leadership, including the Head of Technology, Head of Marketing, and Head of Strategic Operations. This role requires a detail-oriented professional who can multitask effectively, make independent decisions, and manage a high volume of tasks within a 40-hour workweek.
Sysco
$24.33 - $36.44
Fremont, California
Professional Skills:Ability to plan and organize your work activities; analyze and disseminate numerical data; manage work time efficiently; follow procedures and policies; perform basic mathematical calculations; identify and solve problems; maintain a file system to include alphabetical, numerical, and chronological filing activities. JOB SUMMARY:The Field Sales Coordinator will support local District Sales Managers by focusing on customer needs through processes such as validating orders, researching problems and processing customer requests.
H&R Block
$19.28 - $28.89
HAYWARD, California
Receive communication (written, telephone and electronic) from offices who have a concern or a need around supplies, facilities, or support;document nature of problem, research solutions, and resolves issues or escalate to DOC, Company Support Manager (CSM), or District General Manager(DGM) as needed . Maintain a technical working knowledge of systems used to support district(s) i.e. Microsoft Teams and Microsoft Suite applications including virtual tools;may include internal systems .
County of San Mateo
San Mateo, CA
The Administrative Services Manager (ASM) will direct all fiscal operations, including the budget, accounting, performance, procurement, and contracting functions of the Department and provide direct supervision over professional and clerical employees. We strive to be on the cutting edge of emerging 911 technology, including NexGen911, Text-To-911, improved Smartphone Tracking and GIS, and video communications.
Impec Group
$73200 - $83200
Santa Clara, CA
The Jr Project Coordinator will provide essential support for facilities-related initiatives including MAC (Moves, Adds, Changes) work orders, furniture installations, small project execution, and vendor coordination. This role ensures operational continuity and supports project delivery through effective documentation, procurement, communication, and provides administrative support to our Project Managers when needed.
Felton Institute
$30 - $35
San Francisco, California
Felton’s Senior Division specializes in a full continuum of mental health services for older adults in outpatient clinics, the community, and supportive housing sites, as well as programs in employment training, economic security, case management, advocacy, and social connection and inclusion. Assist Program Managers/Directors in monitoring program objective targets, completing monthly report summaries and assisting in completion of annual BOCC performance Objective reports for all Mental health programs in Senior Division (e.g.
Apidel Technologies
Palo Alto, CA
Operational accountability for time-sensitive administrative, financial, and programmatic workflows: Proven track record of managing logistics, reimbursements, travel, ideally grant-related materials (e.g., NIH Biosketches, PIFs), and other administrative processes accurately and within deadlines, with strong ownership of follow-through and ability to support programmatic initiatives, interdisciplinary meetings, and staff coordination. Independent prioritization, judgment, and execution in a high-ambiguity environment: Demonstrated ability to manage competing priorities, act on behalf of leadership in prioritizing requests and communications, coordinate high-level faculty recruitment logistics, and independently move administrative and operational tasks forward with minimal supervision in a fast-paced academic medical setting.
Aequor Technologies LLC
South San Francisco, CA
Screening QuestionsDo you have experience working with smartsheet or other project management tools? Preferred (Optional)Experience in healthcare or project management preferred.
CAIR San Francisco Bay Area
$29 - $32
Santa Clara, CA
The Senior Program Coordinator will play a key role in coordinating outreach to correctional facilities, assisting with compliance efforts, and supporting long-term initiatives that promote dignity and religious freedom for incarcerated Muslims. They will work closely with internal teams to help increase program visibility, share impact stories thoughtfully, and assist in developing targeted fundraising campaigns that sustain and expand the program's work.
Veev
$35 - $42
Hayward, CA
Veev's prefabricated closed panel systems allow homes to be assembled efficiently on site while delivering both a more sustainable and higher quality final product than traditional construction. Support contract administration and financial coordination, including purchase order (PO) creation, invoice tracking, and collaboration with accounting to ensure timely processing of payments.
DeLeon Realty
Palo Alto, CA
Individuals seeking employment at DeLeon Realty are considered without regards to age, ancestry, color, gender (including pregnancy, childbirth, or related medical conditions), gender identity or expression, genetic information, marital status, medical condition, mental or physical disability, national origin, protected family care or medical leave status, race, religion (including beliefs and practices or the absence thereof), sexual orientation, military or veteran status, or any other characteristic protected by federal, state, or local laws. Must have at least 2+ years of experience working as a real estate transaction coordinator, administrative assistant, executive assistant or legal assistant.
Felton Institute
$30 - $33
Alameda, California
We are seeking a highly organized, detail-oriented HR Administrative Assistant to support the Human Resources department with a wide range of administrative and HR functions. Our organization offers 60+ programs that address mental health, the unhoused, early care and education, those impacted by the justice system, transitional age youth, as well as aging adults.
The John Stewart Company
San Jose, CA
We work to enrich the lives of our residents and employees, while delivering our services cost‐effectively, efficiently and with the highest levels of professionalism, compassion, integrity and respect. The John Stewart Company is a full-service housing management, development and consulting organization that began in 1978 with a commitment to providing high quality service in the affordable housing sector.
Jones Lang LaSalle Incorporated
San Jose, CA
Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients.
SkinSpirit
$20 - $28
San Jose, CA
The Client Care Coordinator is primarily responsible for providing support with the daily activities of a medical spa including telephone coverage, appointment scheduling, registration, opening and closing transactions and client care. Candidate MUST be available to work any shift to support business needs including weekday, weekend and evening shifts - to include opening and closing shifts.
Apidel Technologies
Stanford, CA
Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing events within budget.
DeSilva Gates Construction
$62500
Dublin, CA
We are seeking a detail-oriented Administrative Assistant in the Estimating Department who thrives in a fast-paced environment and takes pride in supporting the estimating team, organizing contract documentation and helping ensure compliance processes run smoothly. In this role, you will be essential in the bid process, prepare subcontract documents and support daily office operations- playing an important part in projects that help build our communities.
CAIR San Francisco Bay Area
$33 - $39
Santa Clara, CA
Oversee offboarding procedures, including coordinating knowledge transfer, conducting exit interviews, recovering equipment and system access, ensuring timely final pay and required documentation, and supporting a respectful and compliant departure experience. Support end-to-end recruitment efforts to fill open positions, including sourcing candidates through relevant channels, screening resumes, coordinating interviews, and supporting the selection process to attract top talent to CAIR-SFBA.
The Livermore Area Recreation and Park District
$28.12 - $34.19
Livermore, CA
Associate’s degree in early childhood education and six units in administration and supervision, or a bachelor’s degree in early childhood education, child development, human development, liberal studies or a related field with the 12 core units in early childhood education and 6 units in administration and supervision; Three years of relevant experience working in a childcare facility, with at least one year in lead or assistant lead capacity. Program activities may require sitting, standing, walking on level and slippery surfaces, reaching, twisting, turning, kneeling, bending, stooping, squatting, crouching, grasping, and making repetitive hand movement in the performance of daily duties; the ability to lift, carry, and push tools, equipment, and supplies weighing up to 40 pounds or heavier weights with assistance and/or the use of proper equipment.
Lyon Restoration, Inc.
$26 - $32
Half Moon Bay, CA
We're hiring a Production Coordinator to support our field crews and project managers by keeping files current, coordinating admin tasks, and helping jobs move forward smoothly, from permits to procurement to scheduling. You'll work closely with Project Managers and office leadership to manage documentation, coordinate scheduling, support procurement, and handle a variety of administrative tasks that keep production running efficiently.
Felton Institute
$21 - $25
San Francisco, California
Utilize various contemporary computer applications and software packages; develop, enter data, maintain, and generate reports from a database maintain, and utilize data to develop reports using spreadsheet software; create, format, and revise charts, graphs, flowcharts, worksheets, booklets, brochures, and forms using word processing and other software. Support the Operations Supervisor by processing procurement orders, reviewing order requests, researching pricing, coordinating purchases and placing orders through the organization accounts, record keeping of receipts.
Intelliswift Software Inc
San Jose, CA
Expert knowledge of computer technology, including MS Office (Outlook, Word, Excel, PowerPoint, and Teams), Slack, and familiarity with Concur or other expense-reporting software. Experience interacting with customers and staff at all levels in a fast-paced, high-pressured environment, with a high level of professionalism and confidentiality.
One Vision International
$27 - $30
Sunnyavle, CA
Hiring an Admin Assistant to join a primary care employee clinic at a well-known company in Sunnyvale, CA. Support scheduling, front desk coordination, and administrative clinic functions as needed.
TalentBurst, Inc.
$55 - $55.97
Cupertino, CA
As a PMO Operations Contractor within FIS, you'll play an integral role in supporting the daily operations of our PMO, ensuring our tools are optimized, templates and documentation are maintained and optimized, reports are accurate, and inquiries are handled promptly. Proven experience in project management or supporting a Project Management Office (PMO), preferably.
North Wind Group
$48.62
LIVERMORE, CA
Serve as a member of the Engineering administrative team representing management in daily matters; take initiative to gather, clarify, and disseminate information and coordinate activities; respond on their behalf on administrative matters to all levels of management. Successful candidates will be employees of NWS, a premier government contractor charged with employing highly motivated and well-qualified personnel who can advance the missions of the Lawrence Livermore National Laboratory in Livermore, CA.
Teradyne
$60000 - $75000
San Jose, CA
ATTENTION APPLICANTS WITH DISABILITIES: If you’re unable to access our on-line application due to a disability you may visit one of our locations or our Corporate Office at 600 Riverpark Drive, North Reading, MA and request a paper application form. + Proficiency in MS Office 365 (power point and excel), MS Teams, web research, on-line travel tools, and appropriate phone and email etiquette.
Brookfield Properties
$23 - $27
Newark, CA
The Administrative Assistant interacts with the general public, merchants, tenants, in-house facilities technicians, third-party contractors including housekeeping and security, and other persons servicing the mall, its merchants and tenants. + Supports the day-to-day management of the mall including general office work such as file organization, fulfilling written requests, answering phones, greeting guests, word processing, distributing mail, purchasing and replenishing supplies.
Charities Housing
$30 - $34
San Jose, CA
Proficient writing skills, including excellent spelling and grammar skills with ability to proof and edit all correspondence and documentation accurately and to prepare correspondence for vendors and staff. Charities Housing's mission is to develop, own and manage the highest quality affordable housing for extremely low and very low-income individuals, families and those in our community with special needs.
HireTalent
Pleasanton, CA
Must have comprehensive interpersonal skills, including the ability to listen, resolve relatively complex problems, and deal with unresolved issues, delays and unexpected events, while effectively communicating and maintaining rapport with field clinical engineers and study coordinators. This includes the accurate and timely entry of forms into a database, the quality review and verification of forms already entered, the identification and correction of errors and the organization of clinical documentation (forms, correspondence and other supporting clinical documentation).
ACCO Engineered Systems
$36.47 - $47.18
Pleasanton, CA
General administrative duties such as typing and photocopying general correspondence including, but not limited to: letters, proposals, presentations, reports, agreements, contracts, and memos from notes or sending and/or distributing various correspondences on behalf of Project Managers. Develop, edit, copy, and assemble Construction Group work products, which include (but are not limited to): proposals, submittals, RFI’s, O&Ms, Project Closeout Paperwork, maintenance manuals PowerPoint presentation packages and updating marketing materials.
City of Fremont
Fremont, CA
Employees are required to be certified in Adult/Child CPR, First Aid, & AED from American Red Cross, American Heart Association or supervisor approved equivalent. To be considered for this position, apply online by submitting a completed City application and resume through our on line application system: https://fremont.workbrightats.com/jobs/.
Fidos for freedom, Inc
San Jose, California
Our organization is looking for an Administrative Assistant to assist management and visitors with various office tasks. Proven 2-year experience of working as an Admin Assistant, Staff Assistant or similar role.
CBRE
San Jose, CA
The platform, which can be tailored to specific client requirements, features a robust mobile experience that allows users to navigate the workplace, schedule meetings with colleagues, reserve workspaces, use food and beverage services, and access building and concierge services. Host’s scalable product suite includes concierge-quality services provided by talented CBRE “hosts”; world-class customer service training and certification; and a powerful, enterprise-grade technology platform.
Larkspur Landing Sunnyvale
Sunnyvale, CA
Required to sit for extended periods, lift up to 10 pounds, bend, reach, use hands and fingers to operate the keyboard. Promptly answer telephone calls and communicate relevant account information to managers and departments.
Jones Lang LaSalle Incorporated
Mountain View, CA
Work with property managers to handle routine property management operations, including procurement of property supplies and services, escorting vendors, perform vehicle and equipment logistics, assisting with other general duties as requested. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.