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We're looking for an organized and detail-oriented Administrative Scheduling Associate to support daily operations by coordinating schedules, managing appointments, and ensuring tasks are completed efficiently from start to finish. In this role, you'll use established systems, tools, and training to handle scheduling needs, track important updates, and support overall workflow coordination.

We're looking for an organized and detail-oriented Administrative Scheduling Associate to support daily operations by coordinating schedules, managing appointments, and ensuring tasks are completed efficiently from start to finish. This fully remote opportunity is ideal for someone who thrives in a structured environment, enjoys keeping things organized, and can manage multiple priorities with ease.In this role, you'll use established systems, tools, and training to handle scheduling needs, track important updates, and support overall workflow coordination. You'll work independently while maintaining a high level of accuracy, professionalism, and consistency.<h3>What You'll Do:</h3>Coordinate appointments, schedules, and key timelines Manage calendar updates and ensure scheduling accuracy Communicate with clients and team members to confirm details Track updates, monitor outstanding items, and follow up as needed Maintain organized digital records and scheduling documentation Assist with workflow coordination to keep processes running smoothly Ensure all scheduling tasks are completed in a timely and efficient manner<h3>What We're Looking For:</h3>Strong organizational and time management skills Ability to manage multiple schedules and priorities effectively Experience in administrative support, scheduling, or coordination (preferred, not required) Comfortable working independently in a remote environment Detail-focused, dependable, and proactive Tech-savvy and able to learn new systems quickly Must be a citizen of the US, UK, Australia, Mexico, Spain, or LATAM<h3>Why This Role Stands Out:</h3>Fully remote flexibility Structured onboarding and ongoing support Clear systems and processes designed for success Opportunity to build valuable administrative and coordination skills Supportive and collaborative team environment

Traveling with Mchaila

Administrative Scheduling Associate

Manatal

ADAPTED_NOW

Responsibilities also may include running and tracking projects and programs associated with senior management administrative support, accurately producing a variety of reports and presentations using the appropriate software for word processing, graphics and spreadsheets, preparing and/or updating functionally related reports and records, developing and/or participating in special projects. Additional Responsibilities: As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company.

Job Title: Asst-Administrative I - IIIWork Place Flexibility: Onsite Legal Entity: Entergy Louisiana, LLC  ***Position will be filled as an Assistant Admin I - III, depending on experience of selected candidate.**Job Summary/PurposeThis position will coordinate all administrative functions and provides multifaceted administrative support to department management and staff. Responsibilities typically include: scheduling appointments, coordinating incoming mail, maintaining the calendar, making travel arrangements, arranging meetings, etc. Responsibilities also may include running and tracking projects and programs associated with senior management administrative support, accurately producing a variety of reports and presentations using the appropriate software for word processing, graphics and spreadsheets, preparing and/or updating functionally related reports and records, developing and/or participating in special projects. Job Duties/ Responsibilities:                                                                                                                                                                               <ol style="list-style-type:decimal"><li style="font-family:'arial' , 'helvetica' , sans-serif;font-size:12pt">Provide secretarial and administrative support to Staff and Managers.</li><li style="font-family:'arial' , 'helvetica' , sans-serif;font-size:12pt">Manage calendar, schedule events, travel arrangements, departmental meetings, and arrange conference calls.</li><li style="font-family:'arial' , 'helvetica' , sans-serif;font-size:12pt">Manage correspondence and routine documents and presentations given minimal direction. Prepare documents, spreadsheets, presentations, interoffice correspondence and copies.</li><li style="font-family:'arial' , 'helvetica' , sans-serif;font-size:12pt">Manage administrative affairs of the department including invoice processing, supply equipment procurement, training records, etc.</li><li style="font-family:'arial' , 'helvetica' , sans-serif;font-size:12pt">Handle multiple assignments, work within deadlines, and maintain confidentiality of departmental issues.</li><li style="font-family:'arial' , 'helvetica' , sans-serif;font-size:12pt">Be proactive in forwarding work issues to the appropriate managers/supervisors.</li><li style="font-family:'arial' , 'helvetica' , sans-serif;font-size:12pt">Process expense reports and input employees worked hours into the system.</li><li style="font-family:'arial' , 'helvetica' , sans-serif;font-size:12pt">Coordinate with executive and senior administrative staff to handle requests and queries from supervisors and/or managers.</li><li style="font-family:'arial' , 'helvetica' , sans-serif;font-size:12pt">Various additional duties or assignments requested by senior management.                                                                                                                                                                                              </li></ol> Minimum Requirements Minimum education required of the positionTypically requires vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree). Minimum experience required of the positionAsst-Admin I: 0-2 years Asst-Admin II: 2-4 yearsAsst-Admin III: 4-6 years                                                                                                                                                                       Minimum knowledge, skills, and abilities required of the positionAsst-Admin I: NoneAsst-Admin II    NoneAsst-Admin III   None                            Any certificates, licenses, etc. required of the positionNone                                                                                                                                                                                                                                                        Must be EEI SASS test recommended. #LI-BW1Primary Location:Louisiana-Gretna Louisiana : Gretna  Job Function: All Other Jobs FLSA Status: Nonexempt  Relocation Option:No Relocation Offered Union description/code: NON BARGAINING UNIT-NBU  Number of Openings: 1 Req ID:123041 Travel Percentage:Up to 25%An Equal Opportunity Employer, Minority/Female/Disability/Vets. Please click here to navigate to EEO page, or see statements below.EEO Statement: The Entergy System of Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a protected veteran in accordance with applicable federal, state and local laws. The Entergy System of Companies complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment including, but not limited to, recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.  The Entergy System of Companies expressly prohibits any form of unlawful employee harassment based on race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of the Entergy System of Company employees to perform their expected job duties is absolutely not tolerated.Accessibility: Entergy provides reasonable accommodations for online applicants. Requests for a reasonable accommodation may be made orally or in writing by an applicant, employee, or third party on his or her behalf. If you are an individual with a disability and you are in need of an accommodation for the recruiting process please click here and provide your name, contact number, the accommodation requested and the requisition number that you are requesting the accommodation for. Employee Services will contact you regarding your request.Additional Responsibilities: As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties. Know Your Rights: Workplace Discrimination is IllegalThe non-confidential portions of the affirmative action program for individuals with disabilities and protected veterans shall be available for inspection upon request by any employee or applicant for employment.  Please contact HRCompliance@entergy.com to schedule a time to review the affirmative action plan during regular office hours.EEI TestinOne way that Entergy has found to identify and assess the abilities and skills needed for certain jobs is through pre-employment testing. If this position does require an EEI test, the type of test will be located under the qualifications section of the job posting. If you are invited to a test session, we strongly recommend you review and complete the practice test as well as review the testing brochure for your respective test.  The test brochure will give you critical information on the test such as time allocated and Pre-employment Testin  of questions.  Also, keep in mind that the actual test is timed; you should practice timing yourself while doing the practice tests. The practice test information and test brochures can be located by going to the EEI website, http://www.eei.org/practicetests, numberLogon ID:  entergy, password:  practice test (2 words). Travel expenses incurred in connection with EEI testing are non-reimbursable.In addition to EEI testing there is also Fit-for-Duty testing which will identify and assess the abilities and skills needed for certain jobs. If this position does require Fit-for-Duty testing, the type of test will be located under the qualifications section of the job posting.WORKING CONDITIONS: As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.

Entergy

Asst-Administrative I - III (Gretna, Louisiana, United States)

Aid in support of the FPS Security Management Branch Law Enforcement Security, Countermeasures, and Protective Security Officer program in areas the organizations facility portfolio, spreadsheets, protective security officer inspection reports and spreadsheet / data base maintenance. The Administrative Assistant will play a crucial role in providing Program and Administrative assistance to numerous operational, office and clerical duties in support of Law Enforcement Operations throughout the Southwest Region in the states of Texas, New Mexico, Oklahoma, Arkansas, and Louisiana.

Are you looking for your next challenge? Are you ready to work with a performance-based small company? At Zantech, we are a dynamic Woman Owned Small Business focused on providing complex, mission-focused solutions with a proven track record of outstanding customer performance and high employee satisfaction. We would love to talk with you regarding the next step in your career. Come join our team!Zantech is looking for a talented Administrative Assistant to contribute to the success of our upcoming Program Management Support project for an Onsite role based out of New Orleans, Louisiana.The Administrative Assistant will play a crucial role in providing Program and Administrative assistance to numerous operational, office and clerical duties in support of Law Enforcement Operations throughout the Southwest Region in the states of Texas, New Mexico, Oklahoma, Arkansas, and Louisiana. The Administrative assistant will perform a combination of various clerical and administrative duties requiring overall knowledge of Federal Protection Services (FPS) systems and procedures. Responsibilities include, but will not be limited to:<ul><li>Perform Administrative duties including filing, taking phone calls, scheduling appointments, and processing travel requests.</li><li>Provide administrative support to executive staff with office management responsibilities.</li><li>May be required to work independently on projects requiring research and preparation of briefing charts and other presentation materials.</li><li>Act as liaison between FPS field personnel and DHS help desk services in support of IT, telephone, and other services. This will include the initiation, follow-up, resolution and close-out of trouble tickets or requests</li><li>Capable of providing executive level, and/or general administrative support in all facets of administration.</li><li>Works as a member of team and assists with solving complex problems.</li><li>Managing and organizing resources needed to meet the objectives of each task efficiently and effectively, as well as explore new approaches as applicable within the performance of assigned tasks.</li><li>Schedule, integrate, update, and /or edit executive calendars</li><li>Aid in support of the FPS Security Management Branch Law Enforcement Security, Countermeasures, and Protective Security Officer program in areas the organizations facility portfolio, spreadsheets, protective security officer inspection reports and spreadsheet / data base maintenance.</li></ul>Required Experience or Knowledge of the following technologies/functions:<ul><li>5 years of experience in Administrative Assistance</li><li>Ability to communicate effectively, both orally and in writing.</li><li>English Language – Knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.</li><li>Ability to meet planned and unplanned deadlines in a timely manner.</li><li>Individuals shall meet a minimum of Business Casual in accordance with dress standards.</li><li>Physical requirements are primarily sedentary, working while seated, however, individual(s) may periodically be required to bend, lift, and deposit documents, files, and small quantities of office supplies (paper, etc.) in the routine course of daily duties.</li><li>Expertise utilizing the Microsoft Office. </li></ul>Preferred Experience or Knowledge of the following technologies/functions:<ul><li>Resourcefulness and ability to function in a fast-paced environment.</li><li>Professionalism and the ability to interact effectively with others.</li></ul>Required Education/Certifications:<ul><li>High School Diploma (or equivalent) REQUIRED</li><li>Associates in related field preferred. </li></ul>Required Security Clearance:<ul><li>US Citizenship and the ability to obtain and maintain an active Public Trust or higher clearance, per contract requirements.</li></ul>“Outstanding Performance…Always!”Our corporate motto represents our commitment to build long-term relationships with both our clients and our employees by providing the highest quality service in everything we do. We strive for excellence for our clients and for each other. We embrace the opportunity to hire individuals with new talents and fresh perspectives. Zantech offers competitive compensation, strong benefits, and a vacation package, as well as a fast-paced and exciting work environment. Come join our team!

Zantech

Administrative Assistant

BreezyHR

OTHER

Over the decades, our services have expanded to include environmental assessments, land surveys, design, and project management for industrial, commercial, transportation, federal, and municipal clients. Founded in 1953, Thompson Engineering has built a reputation for excellence in construction quality assurance, geotechnical services, materials testing, and inspection.

Thompson Engineering is seeking a detail-oriented Administrative Assistant to join our team. This role provides clerical and office support to ensure efficient daily operations. The Administrative Assistant will work under the direction of Team Leaders or a senior administrative professional and may serve as the first point of contact for visitors. The role also supports field inspectors with administrative coordination.<hr/><h2>Key Responsibilities</h2><h3>Administrative & Clerical Support</h3><ul><li>Manage and coordinate schedules for assigned personnel</li><li>Prepare correspondence, reports, and client documents from dictation, handwritten notes, and general instructions</li><li>Review and edit outgoing materials for accuracy and clarity</li><li>Create and maintain project and activity files</li><li>Prepare project setup information and billing profiles</li><li>Maintain records of engineer licensure, training, and certifications</li><li>Draft PowerPoint presentations for client meetings</li><li>Prepare agendas and meeting notes for staff and in-house meetings</li><li>Maintain client information and assist with client communications</li><li>Assist with billing, invoice review, and project expenditure tracking</li><li>Maintain laboratory test logs and transfer data to accounting</li></ul><h3>Additional Responsibilities</h3><ul><li>Serve as backup for answering phones and receptionist duties</li><li>Provide backup support for ordering and tracking office supplies</li><li>Assist with planning company events</li><li>Ensure all work complies with Thompson Holdings' Health, Safety & Environmental Management System, policies, and procedures</li><li>Actively participate in safety meetings, toolbox talks, and safety initiatives</li><li>Perform other duties as assigned</li></ul><hr/><h2>Qualifications</h2><h3>Minimum Requirements</h3><ul><li>High School diploma or equivalent required; Associate's degree in a relevant field preferred</li><li>3–5 years of administrative experience in a professional office environment</li><li>Valid driver's license</li><li>Strong written and verbal communication skills</li><li>Proficiency in Microsoft Word, Excel, and Outlook required; PowerPoint, Publisher, and Adobe Standard preferred</li><li>Willingness to work flexible schedules and overtime as needed</li><li>Ability to work on-site in a heavy construction setting</li><li>Flexibility and willingness to travel when needed</li></ul><hr/><h2>Physical Requirements</h2><ul><li>Ability to sit for extended periods and operate office equipment</li><li>Ability to stoop, bend, and file documents</li><li>Effective verbal and written communication skills</li><li>Ability to safely operate a motor vehicle</li><li>Ability to lift and carry up to 25 lbs</li></ul><hr/><h2>About Thompson Engineering</h2>Founded in 1953, Thompson Engineering has built a reputation for excellence in construction quality assurance, geotechnical services, materials testing, and inspection. Over the decades, our services have expanded to include environmental assessments, land surveys, design, and project management for industrial, commercial, transportation, federal, and municipal clients.Today, we are recognized for delivering innovative solutions to complex infrastructure and building challenges. From initial assessments to project completion, Thompson Engineering remains a trusted leader across the Southeast.<hr/><h2>Equal Opportunity Employer</h2>Thompson Engineering and Watermark Design Group are Equal Opportunity Employers (M/F/D/V). Pre-employment drug screening and motor vehicle record checks are required.

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Administrative Scheduling AssociateTraveling with Mchaila

Asst-Administrative I - III (Gretna, Louisiana, United States)Entergy

Administrative AssistantZantech

Administrative AssistantThompson Engineering

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