1,608 Results for

Administrative Assistant Jobs in Sunnyvale, CA

Jobs

Redwood City, CA7 days ago

$85,000–$135,000 Per Year
Full-time

They focus on delivering tailored legal solutions to meet the unique needs of their clients while fostering a collaborative and supportive work environment for their employees.

We are seeking a detail-oriented and organized Legal Administrative Assistant to provide high-quality administrative support to a legal team at a law firm.

Redwood City, CA8 days ago

$75,000–$135,000 Per Year
Full-time

This top firm is seeking a Legal Administrative Assistant to provide high-quality support to a Partner and attorneys in the Corporate practice division in their Redwood City office. This global law firm is consistently top ranked across many practice groups, and is known for their collaborative culture, dedication to implementing top technology, and continuous upskilling of their employees.

San Francisco, CA7 days ago

$70,000–$85,000

p> Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

the individual’s skill sets, experience and training;
licensure and certification requirements;
office location and other geographic considerations;
other business and organizational needs.
Canadian residents may access our policies in English here and in French here.

MENLO PARK, CA30+ days ago

Full-time
Employee

Reporting to the House Manager and collaborating with a team of PAs, the Executive Personal Assistant & Chauffeur will be hands-on with logistical support, regional driving, project oversight, and high-level discretion. This is not a purely driving position—candidates must be comfortable managing tasks across scheduling, errands, and vendor coordination, while prioritizing confidentiality and proactive service.

New!

San Ramon, CA2 days ago

$32.87–$44.38 Per Hour

See John Muir Health Terms & Conditions at https://www.johnmuirhealth.com/terms-of-use.html and Privacy Policy at https://www.johnmuirhealth.com/content/dam/jmh/Documents/Legal-and-Privacy/website-privacy-policy.pdf and SonicJobs Privacy Policy at https://www.sonicjobs.com/us/privacy-policy and Terms of Use at https://www.sonicjobs.com/us/terms-conditions. The medical assistant also works to fulfill a variety of patient needs and ensures smooth patient flow within the department, including gathering, organizing and documenting healthcare data information.

Cupertino,, California30+ days ago

$32–$35 Per Hour
Contractor

The specific compensation for this position will be determined by a number of factors, including the scope, complexity and location of the role as well as the cost of labor in the market; the skills, education, training, credentials and experience of the candidate; and other conditions of employment. Successfully placed or hired candidates would only be asked for banking details after accepting an offer from us during our official onboarding processes as part of payroll setup.

Redwood City, CA7 days ago

$85,000–$135,000 Per Year
Full-time

p>A successful Partner Assistant should have:

5+ years' experience in an administrative role, ideally within a law firm (Big Law strongly preferred).
Our client is a prestigious global law firm with a strong presence in major financial markets, known for advising on complex corporate matters.

New!

Santa Clara, CA6 days ago

$106,480–$145,200 Per Year

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In accordance with California’s Labor Code Section 432.3, the base salary range for this position is: $106,480.00 - $145,200.00

Compensation in other cities and states may vary.

Every day, our team members do amazing things in pursuit of our shared purpose to build trust with our clients, partners, subcontractors, and teammates.

San Jose, CA30+ days ago
$88,200–$100,700 Per Year
Candidates hired to work in other locations will be subject to the pay range associated with that location, and the actual annualized salary amount offered to any candidate at the time of hire will be reflected solely in the candidate's offer letter. Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment.

Oakland, CA30+ days ago
BASIC FUNCTION: Perform a variety of proficient, specialized administrative assistant duties in an assigned area requiring excellent communication skills; utilize specialized knowledge and independent judgment involving frequent and responsible public contact; analyze and interpret data; plan, organize and coordinate office activities and communications to relieve the administrator of routine duties; provide for accurate and timely entry of a variety of data into various computer software programs. Administrative Assistant III: Perform all the essential functions of Administrative Assistant I and II as stated above in addition to the following: Perform highly responsible, proficient, and complex administrative, and office functions requiring an advanced level of initiative, organizational skills, technical and problem solving skills, and independent judgment; maintain office records; execute administrative policies.

Oakland, CA19 days ago
BASIC FUNCTION: Perform a variety of proficient, specialized administrative assistant duties in an assigned area requiring excellent communication skills; utilize specialized knowledge and independent judgment involving frequent and responsible public contact; analyze and interpret data; plan, organize and coordinate office activities and communications to relieve the administrator of routine duties; provide for accurate and timely entry of a variety of data into various computer software programs. Administrative Assistant III: Perform all the essential functions of Administrative Assistant I and II as stated above in addition to the following: Perform highly responsible, proficient, and complex administrative, and office functions requiring an advanced level of initiative, organizational skills, technical and problem solving skills, and independent judgment; maintain office records; execute administrative policies.

San Jose, CA30+ days ago
Work closely with executives, administrative staff, employees and teams creating and maintaining working relationships • Perform reference work from a variety of sources both inside and outside of the company and prepare special reports, summaries, or digests of a complex nature.
Major Duties and Responsibilities: • Provide general, routine to complex administrative support with keen ability to foresee and anticipate the needs of the executives and organizations to optimize their time and take a proactive role to anticipate, identify and initiate/facilitate thoughtful solutions.

Santa Cruz, CA19 days ago
$58,776–$82,716 Per Year
p>Under general supervision of Department Director or assigned manager, performs a full range of both clerical and administrative support functions for the Department Director or assigned manager, includes performing responsible, confidential, and complex clerical work, including but not limited to assisting with the departmental budget, processing personnel, payroll and other relevant records, and coordinating the work of other departmental clerical staff as assigned or needed. Work involves a high degree of independent judgment requiring a thorough knowledge of department programs, procedures and policies, applicable legal statutes and the ability to choose among a number of alternatives in determining procedures, interpreting policies, and performing a variety of assignments without instruction.

Santa Cruz, CA19 days ago
$58,776–$82,716 Per Year
p>Under general supervision of Department Director or assigned manager, performs a full range of both clerical and administrative support functions for the Department Director or assigned manager, includes performing responsible, confidential, and complex clerical work, including but not limited to assisting with the departmental budget, processing personnel, payroll and other relevant records, and coordinating the work of other departmental clerical staff as assigned or needed. To view this PHS form and the questions asked, go to https://www.cityofsantacruz.com/home/showpublisheddocument/92576/638403973090670000.

Los Altos, CA30 days ago
$38–$39.11
This role provides administrative support in a dynamic environment and requires a highly organized, detail organized professional who can manage multiple priorities while delivering excellent customer service. Our client is seeking an experienced Administrative Assistant to support its Facilities and Fleet Department for a temporary assignment expected to last approximately two months.

San Jose, CA13 days ago
$85,000–$100,000 Per Year
Supports the Corporate officer team with administrative responsibilities that requires excellent attention to detail, such as travel documentation, expense reports, and board materials. The Administrative Assistant performs a variety of highly responsible and confidential administrative duties in the course of providing assistance and support to Officers or department heads.

Los Gatos, CA30+ days ago
$22–$23 Per Hour
We are a growing specialized physical therapy practice looking for a warm, friendly and responsible Administrative Assistant with excellent communication skills to to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

Cupertino, CA30+ days ago
p>As an Administrative Assistant Supervisor within Apple Services Engineering (ASE), you will lead a team of Administrative Assistants supporting the App Store organization - spanning Apps, Music, and Podcasts. This is a highly collaborative, people-first leadership role that blends executive support, team management, and operational excellence in one of Apple's most dynamic and globally impactful organizations.

San Francisco, CA30+ days ago
$53–$58 Per Hour
In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts.

Sunnyvale, CA12 days ago
$66,600–$110,000 Per Year
Basic Qualifications for Administrative Assistant 4: Minimum 6  years of experience as an Executive Assistant or in a comparable administrative support role with a high school diploma; minimum of 4 years of experience as an Executive Assistant or in a comparable administrative support role and an Associates degree or a minimum of 2 years of experience as an Executive Assistant or in a comparable administrative support role with a bachelors degree. The successful candidate will work well in a highly dynamic environment, be an independent thinker, be customer oriented, be proactive and have a track record of working in a fast-paced, multi-faceted environment with a workload supporting multiple managers, employees, and priorities as required.

South San Francisco, CA26 days ago
This class is distinguished from other office administrative classes in that the nature, scope, and diversity of responsibilities originating at a departmental level require a broader understanding of City functions and the capability of relieving a department head and/or related management, supervisory, and professional staff of day-to-day administrative duties. The Administrative Assistant II plays a key role in maintaining effective communication between staff, City officials, and the public, while also supporting day-to-day operations to ensure the smooth functioning of the department.

New!
San Jose, CAToday
$23–$36 Per Hour
The Field Administrative Assistant will assist with various administrative tasks, including onboarding, payroll entry, resource tracking, and general office support, ensuring the smooth daily operations of field activities.
Final determination of a successful candidate'sstarting pay will vary based on a number of factors, including market location and may vary depending on job-related knowledge, skills, education and experience.

New!
Santa Clara, CAToday
$100,000–$125,000 Per Year
Furthermore, this digital platform is fully programmable in the way 3D printing is digital—but whereas 3D printing produces parts of a single material using a single process, the Matter Compiler technology platform is a multi-process, multi-material system: bits and raw materials go in, and complete, functional micromachines come out.
As an Administrative Assistant you'll serve as a trusted partner to senior leaders by helping manage day-to-day operations and ensuring their time and priorities are aligned with the company's most important goals.

San Francisco, CA30+ days ago
$85,000–$105,000 Per Year
LGT Capital Partners (USA) Inc. is the operating arm of LGT Capital Partners Limited in the United States executing a number of investment and client servicing functions, employing approximately 100 people. An international team of over 900 professionals is responsible for managing a wide range of investment programs focusing on private markets, liquid alternatives and multi-asset class solutions.

Palo Alto, CA30+ days ago
$40.91–$53.18 Per Hour
Essential Job Expectations While the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to: Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties. Oversee billing matters including all approval forms and collaboration correspondence, ensures prebills are processed by the appropriate team accurately and timely; serves as a proxy attorneys to address questions or issues related to the billing process.

San Francisco, California30+ days ago
$21–$25 Per Hour
li>Utilize various contemporary computer applications and software packages; develop, enter data, maintain, and generate reports from a database maintain, and utilize data to develop reports using spreadsheet software; create, format, and revise charts, graphs, flowcharts, worksheets, booklets, brochures, and forms using word processing and other software.
The Administrative Assistant supports basic administrative functions, including answering phones, greeting visitors, processing mail, organizing records, and assisting the Operations team with routine tasks.

Menlo Park, CA30+ days ago
$30.39–$33.76 Per Hour
response': , 'status': True, 'status_code': 200, 'content': 'nn n n n n n n n n n n n n n n n nn n n n n n n n n n n n n n n n n n Talent & Culture Coordinator & Executive Administrative Assistant to RVP Managing Director - Menlo Park, CA United States of America - 429358 - Rosewood Hotel Groupn n nnnn nn n n n nn n. The Talent & Culture Coordinator & Administrative Assistant to the Managing Director is a dual-function role responsible for providing comprehensive administrative, operational, and human resources support to both the Talent & Culture department and the Managing Director's office.

San Francisco, California27 days ago
Customer-Focused Mindset: Has a track record of providing exceptional support to both internal teams and external partners, consistently offering professional and reliable assistance by building strong relationships and exceeding expectations in customer service. Travel & Expense Management: Assist in booking travel and accommodations for executives, and manage expense reports through Navan for select VPs and Senior Directors, ensuring timely and accurate processing.

Stanford, CA28 days ago
This role serves as a key point of contact for research participants, study teams, and clinical staff while coordinating patient scheduling, managing communications, supporting participant hospitality, and maintaining efficient clinic operations in a research environment.
Administrative Assistant, Patient Scheduler Responsibilities:
Coordinate and schedule participant appointments across multiple active clinical research studies, welcome and check in participants, and ensure accurate scheduling and visit management.

San Francisco, California30+ days ago
Arrange international and domestic travel, including location tracking, preparing conference registrations, and processing expense reports via Workday, and collaborating with other Administrative Assistants for multi-person trips, as needed. As an Administrative Assistant to the Compliance and Risk Management Departments, this person will work closely with all members of the Compliance and Risk Management teams as well as Administrative Assistants and departments across the firm.

San Francisco, CA22 days ago
Candidates must be reliable, confident, motivated, have a sense of urgency, self-starter with excellent organizational and communication skills and can work well under pressure. The ideal candidate for this role will have 1+ years of administrative office experience and be able handle day-to-day administrative duties and upkeep of the office.

Redwood City, California30+ days ago
Perform day-to-day administrative functions, such as: schedule meetings, prioritize mail, answer correspondence, screen and place phone calls, organize and maintain files, make reservations, etc. PHYSICAL DEMANDS: Work is performed in a professional office environment and requires the following during the work day: Individual will interact regularly with others verbally, in-person, and via written communication.

San Jose, CA28 days ago
The Administrative Assistant is responsible for providing clerical, technical, and administrative support to the Administrative Support Manager, Project Manager, the Director of Program Operations, and Santa Clara County staff to ensure program compliance and efficiency. HealthRIGHT 360 gives hope, builds health, and changes lives for people in need by providing comprehensive, integrated, compassionate care that includes primary medical care, mental health services, and substance use disorder treatment.

New!
Pleasanton, CaliforniaToday
The Administrative Assistant is also responsible for performing routine clerical and administrative functions such as drafting correspondence, scheduling facility tours and appointments, organizing and maintaining records and providing general information to student families and visitors. Learn & Play Montessori aims to be one of the best Montessori schools in the greater San Francisco Bay Area.

San Francisco, CA26 days ago
Customer-Focused Mindset: Has a track record of providing exceptional support to both internal teams and external partners, consistently offering professional and reliable assistance by building strong relationships and exceeding expectations in customer service. Travel & Expense Management: Assist in booking travel and accommodations for executives, and manage expense reports through Navan for select VPs and Senior Directors, ensuring timely and accurate processing.

New!
San Jose, CA1 day ago
$40–$46.78 Per Hour
li>Proven mastery of Slack, Google Workspace, and various Microsoft applications including Teams, Outlook, Word, PowerPoint, SharePoint, and Excel; proficiency with Adobe Creative Cloud a plus .
Coordinate special projects including team offsites, team building activities and all hands meetings, team space planning and floor moves, and potentially other types of projects .

Palo Alto, CA30+ days ago
From managing patient schedules to supporting the administrative needs of a healthcare team, your work will directly contribute to creating a positive and efficient patient experience.
Skills: Strong organizational abilities, attention to detail, excellent communication skills, and the ability to prioritize tasks in a fast-paced environment.

Union City, CA21 days ago
Under general supervision, may provide lead direction and training to a small group of Administrative Assistants and Office Specialists; provides difficult and/or specialized office support to a designated department head, division head, section supervisor and/or supervisory and professional staff within a variety of City departments; and performs related work as assigned.
Under direction, provides clerical and administrative support to a department head, division head, section supervisor and/or supervisory and professional staff within a variety of City departments.

Palo Alto, CA14 days ago
$76,128–$114,192 Per Year
The department plays a vital role in Palo Alto by managing dozens of community parks; thousands of acres of open space; 40 miles of hiking trails; an award-winning municipal golf course; outstanding classes for adults and kids; a vibrant summer camp program for youth; exceptional public art program; two museums; three theaters; an aquatics program; athletic fields; community centers and much more.
Sufficient education, training and/or work experience to demonstrate possession of the following knowledge and skills, which would typically be acquired through:
Equivalent to the completion of an Associate Degree and six years responsible, full-time administrative experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

SF, CA30+ days ago
$21–$25 Per Hour
Full-time
For 30+ years, CDF has distinguished itself as one of the top employment, labor, and business immigration firms in California, representing employers in single-plaintiff and class action lawsuits, and advising employers on related legal compliance and risk avoidance with offices strategically located throughout the state.
Successful candidates will demonstrate exceptional organizational and communication skills, enabling them to manage multiple tasks while providing outstanding support to our attorneys and staff.

San Jose, CA22 days ago
$80–$88 Per Hour
Ad-hoc requests to support the team, including All Hands planning, offsite event planning/coordination, external meetings, escorting guests onsite & team building activities. Advanced proficiency in Microsoft Office (Outlook, OneNote, Word, Excel, PowerPoint, and Teams), Slack, and familiarity with Concur or other expense-reporting software.

Daly City, CA26 days ago
li>Performs outreach efforts to assist with meeting the NEMS' organizational goals, which may include calling and speaking with patients over the phone or preparing patient mailings to deliver care reminders; provides basic instruction to patients according to guidelines and scripts; makes appointments for patients and/or updates patient information in the Epic electronic health record system as needed.
ESSENTIAL JOB FUNCTIONS:
Provides general administrative support at the front desk reception area of the Administration department, including but not limited to greeting and monitoring guests and visitors, ordering lunches and/or refreshments for meetings, managing petty cash, coordinating reservation of company cars, ordering supplies, etc.

New!
Livermore, CAToday
li>Gain valuable experience supporting high-level management and leading site engagement projects. As an Administrative Assistant IV, you will be part of the administrative support department supporting senior management and project teams.

San Francisco, CA30+ days ago
A meaningful place to grow and learnwhether its your professional skills or scientific knowledge, we have the resources and environment to advance either so you can better support Gladstones mission to drive a new era of discovery in disease-oriented science and to mentor tomorrows leaders in an inspiring and excellent environment. The successful candidate will be a team player and a self-starter who is highly organized and able to prioritize, has a strong sense of responsibility, and possesses excellent verbal and written communication skills.

New!
Foster City, CA5 days ago
You will provide administrative and operational support across scheduling, meeting coordination, travel logistics, team events, and day-to-day organizational needs. Partner with other Administrative Assistants, Executive Assistants, and cross-functional teams to coordinate work and solve problems.

Cupertino, CA30+ days ago
Efficient with Apple Software Tools: iCal, Keynote, Mail, SlackTried ability and experience in supporting executive level staff (daily schedules, travel, expenses, task management, facilities, conferencing, purchasing and day to day operations of their team) Excellent organization skills, acute attention to detail, ability to handle multiple tasks in a fast paced and time sensitive environment Direct experience handling sensitive and confidential information with integrity and discretion Ability to build and maintain positive relationships Proven track record of meeting deadlines and working under pressure Manage all facility related requests, working cross functionally with the Facilities team and building representatives Bachelors degree or equivalent experience. Act as a liaison between your executives and internal/external stakeholders, maintaining professionalism and confidentiality.2-3 years + Administrative Assistant experience supporting Senior Level Executives.

Palo Alto, CA30+ days ago
$48.08–$55.29 Per Hour
Personal information collected by the Greenhouse portal is subject to the Greenhouse's privacy policy, available here [https://www.greenhouse.com/privacy-policy] and ICONIQ's Privacy Policies available here [https://www.iconiqcapital.com/privacy-policies]. With over $80B assets under management, we seek to build resilient investment portfolios, partner with inspired entrepreneurs transforming industries, manage our clients' lives and legacies, and create uncommon opportunities across sectors and society.

Pleasanton, CA30+ days ago
$25–$30 Per Hour
Unchained Labs is looking for an in-person Administrative Assistant to join our administrative team and help us reach the next level of success. Answer calls made to Unchained Labs' general line and direct to appropriate team member, as needed.

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Administrative Assistant Jobs in Sunnyvale, CA

Legal Administrative Assistant Page Group

Legal Administrative Assistant (Corporate) Page Group

Legal Assistant Vaco LLC

Executive Personal Assistant & Chauffeur (2026B) Excellence Services, LLC

Medical Assistant - PN Urgent Care-San Ramon - Per Diem - Variable Shifts John Muir Health

Executive Assistant Pinnacle Technical Resources

Partner Assistant Page Group

Commercial Construction Project Manager HITT Contracting

Senior Administrative Assistant (Administrative Support Assistant III) - AI Foundations Capital One Financial Corp

Administrative Assistant III: Bilingual (12 Months) - Special Education (2026-27) Oakland Unified School District

Administrative Assistant I: Bilingual - Lockwood STEAM Elementary (2026-27) Oakland Unified School District

Senior Administrative Assistant Mastech Digital Inc

Administrative Assistant III (Water Department) City of Santa Cruz

Administrative Assistant III (Office of Economic Development, City Manager's Office) City of Santa Cruz

Administrative Assistant III (Santa Cruz Police Department) City of Santa Cruz

Administrative Assistant III (Public Works Department) City of Santa Cruz

Administrative Assistant BOLT Staffing

Administrative Assistant Ursus, Inc.

Administrative Assistant Los Gatos PRENDERGAST AND RUMMER INC

Supervisor, Administrative Assistant - Apple Services Engineering Apple Inc

Executive Administrative Assistant StratAcuity Staffing Partners Inc

Administrative Assistant Northrop Grumman Corp

Administrative Assistant II (20745438) City Manager''s Department City of South San Francisco

Field Administrative Assistant Cupertino Electric

Administrative Assistant Atomic Machines

Administrative Assistant LGT Capital Partners AG

Legal Administrative Assistant DLA Piper LLP (US)

Bilingual Administrative Assistant (Spanish) Felton Institute

Talent & Culture Coordinator & Executive Administrative Assistant to RVP Managing Director Rosewood Hotels and Resorts LLC

Administrative Assistant Hinge Health

Administrative Assistant, Patient Scheduler Avispa Fukuoka Co Ltd

Administrative Assistant to Compliance and Risk Management Departments Dodge & Cox

Administrative Assistant The Hollister Group, Inc.

Legal Administrative Assistant Robins Kaplan

Administrative Assistant - AARS Adult SUDS HealthRIGHT 360

Administrative Assistant BrightPath Early Learning & Child Care

Administrative Assistant Hinge Health Inc

Administrative Assistant 3 NextDeavor

Administrative Assistant Covelo Direct (a Division of ZOE Holding)

Administrative Assistant III (20747512) Union City Council

Administrative Assistant City of Palo Alto Utilities

Administrative Assistant CDF Labor Law

Sr. Administrative Assistant Software Guidance & Assistance

ADMINISTRATIVE ASSISTANT North East Medical Service

Administrative Assistant Experis

Administrative Assistant Gladstone Institute of Neurological Disease

Administrative Assistant Replit Inc

Administrative Assistant Apple Inc

Senior Administrative Assistant/Executive Assistant, Investment Management ICONIQ Capital, LLC

Administrative Assistant Unchained Labs LLC

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