Administrative Support Coordinator (2 Positions) CSU CareersAdministrative Support Coordinator (2 Positions)San José, CaliforniaDuties include, but are not limited to, front desk support and answering phones, greeting all visitors and students, assisting with events and scheduling appointments, tracking and ordering office/classroom/lab supplies, mail distribution, assisting with hiring, supervision, and oversight of unionized student employees, approval and tracking of student payroll expenses, supporting academic inquiries, marketing/communications, and updating web-based content. Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf.
Administrative Specialist, Dean of Students CSU CareersAdministrative Specialist, Dean of StudentsSan José, CaliforniaReporting to the Associate Vice President and Dean of Students, the Administrative Specialist coordinates direct support for the Dean of Students and Associate Dean as well as high level administrative support functions for the offices within this unit (Student Conduct and Ethical Development, Behavioral Intervention, Ombuds). Provide administrator level support for the student conduct database to update users, granting/restricting access levels, create and manage groups, charges, sanctions, tasks, incident reports, layouts, forms, letters, campus locations, and analytics.
Administrative Analyst CSU CareersAdministrative AnalystSan José, CaliforniaReporting to the Director of Resources and Operations, and receiving Work Lead direction from the Program Director, the Department Analyst will be primarily responsible for providing administrative and analytical support in the areas of budget analysis, coordination of fiscal resources, personnel/human resources, academics and course scheduling, health and safety, office administration, and communication for the assigned department. Process and complete all aspects of recruitment and hiring for student employment positions (i.e., Teaching Associates (TA), Instructional Student Assistants (ISA), and Student Assistants (SA)), including creating and maintaining Handshake postings, reviewing application materials, coordinating and conducting interviews, and facilitating the hiring and onboarding process.
Dental Assistant Specialty1 PartnersDental AssistantAtherton, California$21–$28 / hourE-Verify is used to confirm the employment authorization of all newly hired employees through an electronic database maintained by the Social Security Administration and Department of Homeland Security. Dental Assistants, Sterilization Technicians, Specialists, Office Managers, Patient Care Coordinators and many more all work together to improve the patient care experience and great clinical results.
Executive Assistant to the Vice Provost CSU CareersExecutive Assistant to the Vice ProvostSan José, CaliforniaReporting to the Vice Provost for Academic Innovation, the Executive Assistant functions as a strategic administrative partner to the Vice Provost and serves as the primary coordinator for executive communications, project management, information management, and executive operations for the Academic Innovation unit. The incumbent exercises discretion and independent judgment in handling confidential matters, coordinating administrative operations, supporting budget and procurement activities, and assisting with personnel, facilities, and operational processes that support the efficient functioning of the Academic Innovation unit.
Building Automation Systems Design Assistant Johnson Controls International PlcBuilding Automation Systems Design AssistantLivermore, CA$22.79–$34.24 / hourJohnson Controls, a global leader in thermal management, mission-critical building systems, energy efficiency, and decarbonization, helps customers use energy more productively, reduce carbon emissions, and operate with the precision and resilience required in rapidly expanding industries such as data centers, healthcare, pharmaceuticals, advanced manufacturing, and higher education. Vocational School four year program or an Associate degree in electronics, mechanical systems, computer technology, air conditioning or similar field plus three years of industry experience or 1 year experience in servicing electronic and/or mechanical systems in the HVAC industry.
Medical Assistant II - Rheumatology University HealthCare AllianceMedical Assistant II - RheumatologyMenlo Park, CaliforniaCollaboratively performs departmental duties to ensure OSHA, infection control and accrediting body compliance, including, but not limited to, checking refrigerator/freezer temperature, checking medication/supply expiration dates, autoclave sterility checks, departmental lab QA, in a timely, accurate and efficient manner according to policy and procedure. MA II – Performs MA I duties, serves as job expert in assigned areas such as supporting ancillary and/or specialty professionals (e.g., assist Nuclear Medicine Technologist and/or Sonographer with diagnostic testing), provides training for others, and takes on additional special on-going assigned duties.
Assistant Professor - Ecological Restoration/Wildlife Conservation CSU CareersAssistant Professor - Ecological Restoration/Wildlife ConservationSan José, CaliforniaThe successful applicant would be expected to teach a range of courses spanning environmental science, conservation, restoration, ecology, quantitative methods, and field research within the School, develop an active research program, mentor undergraduate and graduate students, and participate actively in School governance. Teaching courses in the Environmental Studies undergraduate and graduate core, including life science and restoration courses; as relevant, assigned courses may also include other undergraduate and graduate courses offered by the School that align with applicant’s disciplinary training.
Assistant Professor - Sociology, Specialization in Health and Human/Technology Interaction CSU CareersAssistant Professor - Sociology, Specialization in Health and Human/Technology InteractionSan José, CaliforniaThe Department of Sociology and Interdisciplinary Social Sciences (SISS) at San José State University (SJSU) invites applications from scholars in the areas of Human/Technology Interaction, Social Psychology, Sociology of Health and Illness/Mental Illness, and/or Science and Technology Studies (STS). Cutting-edge research, world-class scholarship, student-centered learning, diverse communities, and commitment to social justice, allow SJSU to provide life-changing opportunities and advance the public good locally and globally.
NewAssistant Cafe Manager Compass Group USA IncAssistant Cafe ManagerSunnyvale, CA$76,240–$78,000 / yearFull-time and part-time positions offer the following benefits to associates: Retirement Plan, Associate Shopping Program, Health and Wellness Programs, Discount Marketplace, Identity Theft Protection, Pet Insurance, Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program. The Assistant Cafe Manager plays a crucial role in the overall success and operational excellence of the café, acting as a pivotal leader in delivering world-class service.
NewMedical Assistant (Part Time) Schweiger Dermatology Group LLCMedical Assistant (Part Time)Fremont, CA$21–$26 / hourSchweiger is one of the leading dermatology practices in the country with over 580+ healthcare providers and over 170+ offices in New York, New Jersey, Pennsylvania, Connecticut, Florida, Illinois, Missouri, Minnesota, and California. Assist provider in recording prescribed treatments, medications, biopsies, cultures, photos, prescriptions, prior authorization and procedures within established guidelines.
Executive Assistant II, Fire TV Amazon.com IncExecutive Assistant II, Fire TVSunnyvale, CAThis exciting role requires superior attention to detail, the ability to meet tight deadlines, great organizational skills, and the ability to juggling multiple critical requests across internal and external stakeholders, all while proactively anticipating needs and driving improvements across the leadership team. The successful candidate will possess the ability to complete complex tasks and projects quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the total picture.
Instructional Assistant - Special Education - ISP - Leyva Evergreen School DistrictInstructional Assistant - Special Education - ISP - LeyvaSan Jose, CA$20.87–$26.68 / hourUnder the direction of an assigned supervisor, provide instructional support and assistance to teachers and students assigned to a designated special education instructional program, including the Intensive Support Program (ISP) for students with moderate/severe needs; perform instructional support activities related to behavior management and other related activities to special education students; perform a variety of routine clerical duties. Our Vision Evergreen Elementary School District, in partnership with the community, will be a place where teachers, staff and students are partners in developing each student's unique potential.
Instructional Assistant - Special Education - ISP - 1:1 - 8th - Leyva Evergreen School DistrictInstructional Assistant - Special Education - ISP - 1:1 - 8th - LeyvaSan Jose, CA$20.87–$26.68 / hourUnder the direction of an assigned supervisor, provide instructional support and assistance to teachers and students assigned to a designated special education instructional program, including the Intensive Support Program (ISP) for students with moderate/severe needs; perform instructional support activities related to behavior management and other related activities to special education students; perform a variety of routine clerical duties. Our Vision Evergreen Elementary School District, in partnership with the community, will be a place where teachers, staff and students are partners in developing each student's unique potential.
Clinic/Practice Assistant Mass General BrighamClinic/Practice AssistantBelmont, California$17.71–$23.20 / hourNoEssential Functions-Perform routine administrative and clerical duties relating to a clinical service or physician practice office.-Make patient appointments and maintain appointment records.-Greet and assist patients.-Answer telephones, assist callers with routine inquiries, and schedule appointments.-File materials in patient folders, and print appointment schedules.-Process patient billing forms and scan documents to patient medical record/LMR. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success.
Assistant Community Development Director- Building (20760163) City of Menlo ParkAssistant Community Development Director- Building (20760163)Menlo Park, CAThe incumbent will assist with department initiatives, including annual budgeting and monitoring and the development and administration of departmental policies, procedures and services, as well as day-to-day operations, including reviewing plans, interpreting applicable code, and meeting with stakeholders to explain processes. The Department includes the Building, Planning and Housing Divisions, and core services include building permits, plan check, inspections, affordable housing administration and housing initiatives, as well as long-range planning and development review.
Senior Executive Assistant Jane TechnologiesSenior Executive AssistantSanta Cruz, CaliforniaServe as the primary point of contact for office vendors, ensuring the space is functional, stocked, and welcoming including scheduling repairs and vendors, restocking office and kitchen supplies, and troubleshooting day-to-day office issues. Lead end-to-end planning and execution of high-visibility programs and events — including leadership offsites, board meetings, and company-wide moments — owning budget, vendor management, and logistics from concept through execution.
Office Administrator ( Mandarin Required) Think Academy USOffice Administrator ( Mandarin Required)San Jose, California$20–$25 / hourThink Academy Silicon Valley team is seeking a high-energy, detail-oriented, and service-driven Customer Service & Administrative Coordinator to support and enhance the customer success journey for our students and families. This position plays a critical role in ensuring that parents and students receive timely, accurate, and professional assistance across multiple communication channels while maintaining smooth front desk and administrative operations.
NewWorkplace Experience Lead - Sunnyvale, CA CBRE Group IncWorkplace Experience Lead - Sunnyvale, CASunnyvale, CAIn addition to our core facility and project management capabilities, our platform offers direct access to our Best-in-Class services, including ESG, Security Consulting, Workplace Strategy, and Workplace Experience. We self-perform hard services while partnering with best-in-class soft service providers to offer custom facility and project management solutions to our clients.
Cashier Receptionist Kaiser PermanenteCashier ReceptionistSan Jose, CAJob Summary: The cashier/receptionist is a member of the health care department team who functions under the direction guidance and supervision of the department manager, assistant manager, or designee. Follow appropriate procedures when registering exception-type patients such as non-members, out-of-area health plan members, Medicare, Media-Cal, and industrial patients.
Recruiting Coordinator (Contract) Perplexity AI IncRecruiting Coordinator (Contract)Palo Alto, CA$40–$43 / hourServe as a trusted partner to recruiters, interviewers, and hiring managers, anticipating needs, communicating proactively, and making their jobs easier. Youll keep dozens of moving parts in sync, bring order to ambiguity, and make every candidate and hiring partner feel like theyre our only priority.
Preconstruction Manager HITTPreconstruction ManagerSanta Clara, CA$110,000–$159,500 / yearJob Description: The Preconstruction Manager is responsible for all Preconstruction phase estimating services from initial programmatic intent through construction documents pricing for assigned projects. Estimating services include feasibility studies, budgets from conceptual design to bidding, comparative studies, value engineering and presentation of the same to both internal and external clients.
Commercial Construction Project Manager HITTCommercial Construction Project ManagerSanta Clara, CA$106,480–$145,200 / yearThe PM provides leadership and serves as the liaison between project team members to promote the interest of both the business and clients in all matters, as well as demonstrate the characteristics of a mid-level leader. Every day, our team members do amazing things in pursuit of our shared purpose to build trust with our clients, partners, subcontractors, and teammates.
New26/27 School Year: Assistant Football Coach Maury County Public Schools26/27 School Year: Assistant Football CoachFremont, CATemporaryJob Overview: Assist Head coachJob Functions:Assist the head coach in verifying that athletes adhere to the rules and regulations set by the TSSAA/TMSAA or other applicable athletic association, the Maury County School Board and all building-level policies and procedures and report any violations to the appropriate party. Perform any duties deemed necessary by the head coachUnderstands the proper administrative chain of command and refers all student and parent requests or grievances through proper channelsConducts self before the students and the community to instill respect and good sportsmanship.
Administrative Assistant AbbottAdministrative AssistantAlameda, CaliforniaUsing a continuous glucose monitor (CGM) biosensor and the Lingo app, it helps people understand their metabolic health by tracking glucose in real time and translating patterns into simple, actionable insights and coaching (including Lingo Count). Project coordination: Provide practical task and project management support across multiple moving parts, working cross-functionally to ensure priorities progress and projects are seen through to completion.
Sales Administrative Assistant/CSR FastsignsSales Administrative Assistant/CSRSan Jose, CaliforniaFASTSIGNS® is a leading provider of custom signage and graphics solutions, serving a diverse range of clients through a network of over 700 locations worldwide. In this role, you will work closely with our account managers to support sales operations, manage administrative tasks, and ensure smooth communication between clients and our sales team.
Sales Administrative Assistant/Csr FASTSIGNSSales Administrative Assistant/CsrSan Jose, CAFASTSIGNS is a leading provider of custom signage and graphics solutions, serving a diverse range of clients through a network of over 700 locations worldwide. In this role, you will work closely with our account managers to support sales operations, manage administrative tasks, and ensure smooth communication between clients and our sales team.
Administrative Assistant ServproAdministrative AssistantMilpitas, California$21–$24 / hourWe’re seeking self-motivated, proactive, responsible, and service-oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service. Our idea of the ultimate candidate is one who is proactive, is experienced, enjoys providing excellent customer service to both teammates and customers, and loves taking ownership.
Assistant Project/Construction Managers Capital Program Management IncAssistant Project/Construction ManagersRedwood City, CAJob Description: CPM seeks Assistant Project/Construction Managers with basic experience in design phase, preconstruction and construction phase management to support public works modernization and new construction programs for our clients within San Mateo County and East Bay area. Your job responsibilities include assisting Project/Construction Managers with managing pre-construction and construction project(s) from conception to completion, preparing reports and documentation pertaining to various elements of job status.
Assistant Front Office Manager HEI Hotels and ResortsAssistant Front Office ManagerSan Ramon, CA$70,000–$75,000 / hourTucked away in the urban oasis of San Ramon, surrounded by mountains and Redwood Trees, the hotel is within walking distance to shopping, Fortune 500 companies, and top-notch dining experiences. Resolve customer complaints; anticipate potential problems by reviewing and monitoring complaints, operational issues, business flow and associate performance to ensure high levels of customer satisfaction and quality.
Bilingual Office Assistant / English and Cantonese David Sok- Farmers Insurance AgencyBilingual Office Assistant / English and CantoneseBurlingame, CA$21–$23 / hourAnswer phone calls in a polite and clear manner Assists customers on all business-related needs Candidate must exercise discretion in working with confidential information, and must be computer literate in a MS Windows and MS Office environment. We are seeking a part-time English and Cantonese speaking Customer Service Representative, who have the desire and drive to learn our business, and enjoy public interaction.
NewCommercial Construction Project Manager HITT ContractingCommercial Construction Project ManagerSanta Clara, CA$106,480–$145,200 / yearThe PM provides leadership and serves as the liaison between project team members to promote the interest of both the business and clients in all matters, as well as demonstrate the characteristics of a mid-level leader. Every day, our team members do amazing things in pursuit of our shared purpose to build trust with our clients, partners, subcontractors, and teammates.
NewLegal Administrative Assistant Page GroupLegal Administrative AssistantRedwood City, CA$75,000–$135,000 / yearFull timeThis top firm is seeking a Legal Administrative Assistant to provide high-quality support to a Partner and attorneys in the Corporate practice division in their Redwood City office. This global law firm is consistently top ranked across many practice groups, and is known for their collaborative culture, dedication to implementing top technology, and continuous upskilling of their employees.
Administrative Assistant Ursus, Inc.Administrative AssistantSan Jose, CA$85,000–$100,000 / yearSupports the Corporate officer team with administrative responsibilities that requires excellent attention to detail, such as travel documentation, expense reports, and board materials. The Administrative Assistant performs a variety of highly responsible and confidential administrative duties in the course of providing assistance and support to Officers or department heads.
NewAdministrative Assistant - HR & Office Support PEAK Technical StaffingAdministrative Assistant - HR & Office SupportSan Jose, CA$22–$24 / hourThis role plays an important part in maintaining a professional work environment, managing smock and locker inventory, coordinating meetings and company events, and providing high-quality administrative support across the organization. General Administration & Office Support Provide administrative support to management, including preparing proposals and presentations, processing data and assisting with travel and expense reimbursements.
Executive Assistant Jess BusheyExecutive AssistantSan Jose, California$140,000–$150,000The ideal candidate will possess extensive experience in providing high-level executive support, demonstrate exceptional discretion, and thrive in a fast-paced, dynamic environment. Travel to company properties in Northern California and occasional destinations such as Monterey, Carmel, Livermore, or Oregon for meetings, inspections, and project-related activities.
NewPhysical Therapist Assistant Talent Software Services, Inc.Physical Therapist AssistantSan Jose, CA$1,860–$1,916 / weekThe position focuses on helping individuals particularly frail and elderly populations improve mobility, independence, safety, strength, balance, endurance, and overall functional ability. We are seeking a qualified Physical Therapist Assistant (PTA) to support the delivery of restorative and rehabilitative physical therapy services under the direction and supervision of a licensed Physical Therapist.
NewExecutive Assistant to CEO - Health Tech Startup - Palo Alto (Onsite) Burke+CoExecutive Assistant to CEO - Health Tech Startup - Palo Alto (Onsite)Palo Alto, CaliforniaOur client, a rapidly scaling health tech startup in Palo Alto, is seeking an experienced Executive Assistant to provide high-level support to their CEO. The ideal candidate is a top-tier executive support professional who can quickly build trust, manage competing priorities, and serve as a strategic partner to the CEO.
Claims Administrative Supervisor Zenith Insurance CompanyClaims Administrative SupervisorDublin, CA$85,736–$107,170 / yearZenith is a team of Workers'' Compensation Specialists committed to helping businesses succeed by protecting against the financial and human consequences of workplace injuries, providing for the needs of injured employees and making the workplace safer. Ensure timely workflow and prioritization of clerical tasks, management of diary, and the appropriate training or matching of task complexity to staff capabilities.
Executive Assistant SonoThera IncExecutive AssistantSouth San Francisco, CA$115,000–$150,000 / yearThis role is central to how the CEO operates day-to-day-owning time management with precision, orchestrating complex schedules and travel, and ensuring flawless execution across internal and external engagements, including board and investor interactions. This salary range is an estimate, and the actual salary may vary based on various factors, including, without limitation, individual education, experience, tenure, skills, and abilities, as well as internal equity and alignment with market data, including potential adjustments for geographic location.
Nurse Practitioner or Physician Assistant, Urgent Care (San Carlos, CA) Sutter HealthNurse Practitioner or Physician Assistant, Urgent Care (San Carlos, CA)San Carlos, CASan Carlos boasts an ideal climate, good government, an outstanding school system, attractive residential areas, a fine shopping district, excellent restaurants, a modern industrial and commercial area and plenty of open space. Minimum of 2 years related clinical experience in Emergency Medicine or high acuity Urgent Care, with a preference for 5 years of clinical experience in Emergency Medicine or high acuity Urgent Care.
Sr. Executive Assistant DataBricksSr. Executive AssistantMountain View, CA$155,300–$213,500 / yearAs a trusted partner to the COO, you will play a pivotal role in operationalizing strategic initiatives, managing complex scheduling needs, and driving cross-functional collaboration across departments such as Sales, Marketing, Engineering, People, and Product. More than 20,000 organizations worldwide - including adidas, AT&T, Bayer, Block, Mastercard, Rivian, Unilever, and 70% of the Fortune 500 - rely on the Databricks Data + AI Platform to build and scale data and AI apps, analytics and agents.
Senior Administrative Assistant QuantumScape Corp.Senior Administrative AssistantSan Jose, CA$91,700–$114,600 / yearWhat we need: We are seeking an experienced and highly organized Senior Administrative Assistant to provide day-to-day executive administrative support to the Chief Financial Officer (CFO) and Chief Sales Officer (CSO). What Success Looks Like: Within 12 months, a successful candidate will have: Established effective working relationships with the CFO, CSO, and key members of their leadership teams.
Supervisor, Administrative Assistant - Apple Services Engineering Apple IncSupervisor, Administrative Assistant - Apple Services EngineeringCupertino, CAThis is a highly collaborative, people-first leadership role that blends executive support, team management, and operational excellence in one of Apples most dynamic and globally impactful organizations. As an Administrative Assistant Supervisor within Apple Services Engineering (ASE), you will lead a team of Administrative Assistants supporting the App Store organization - spanning Apps, Music, and Podcasts.
NewClinical Research Assistant – Cardiopulmonary Study PAVIRClinical Research Assistant – Cardiopulmonary StudyPalo Alto, CAPart timeQUALIFICATIONS:Required:Bachelor's degree, current enrollment in a bachelor's program, or equivalent experience;Experience working in a clinical, healthcare, or research environment (can include undergraduate research);Strong organizational and time management skills;Knowledge of research procedures and data management principles;Proficiency with Microsoft Word and Excel;Ability to communicate professionally with research participants and interdisciplinary team members;Strong written and verbal communication skills;Ability to work independently on assigned tasks while collaborating effectively with the research team. Maintain study databases and coordinate with sponsors and research services regarding study updates and regulatory requirements; Perform data entry, data management, quality control activities, and maintain accurate electronic study records.
Executive Assistant/Office Manager at Early-stage Venture Firm Bloom TalentExecutive Assistant/Office Manager at Early-stage Venture FirmPalo Alto, CaliforniaEarly-stage venture firm investing in deep tech, health tech, and software is looking for an Executive Assistant/Office Manager to join their team. Perform other duties as assigned to support the business functions of the Firm, including additional responsibilities such as event planning, basic accounting, and other administrative tasks as needed.
Administrative Assistant Haidilao Hot PotAdministrative AssistantFremont, CA$6,500It gives the highest priority to continuously improving the quality and safety of its food products, providing more thoughtful services to its customers while delivering healthier, safer and more nutritious food. The Administrative Assistant will perform administrative tasks and services to support effective and efficient operations of the restaurant and other logistic departments as assigned.
Nurse Practitioner or Physician Assistant, Endocrinology (Mountain View and Los Gatos, CA) Sutter HealthNurse Practitioner or Physician Assistant, Endocrinology (Mountain View and Los Gatos, CA)Mountain View, CaliforniaOpportunity to care for patients with New and follow up - Type 1 Diabetes, Type 2 Diabetes, Gestational Diabetes, patients on Insulin Pumps, hypothyroidism, hyperthyroidism, and osteoporosis follow up, with the ability to expand clinical expertise into additional endocrine conditions based on experience and interest. Organization Details: We are one of the largest multi-specialty medical groups in the country, made up of over 2,100 clinicians in 40+ specialties, in practices throughout the San Francisco Bay Area.
Family Nurse Practitioner or Physician Assistant - Watsonville, CA $15,000 sign-on bonus Marathon Health LLCFamily Nurse Practitioner or Physician Assistant - Watsonville, CA $15,000 sign-on bonusWatsonville, CA$150,000–$190,000 / yearWith nationwide onsite, nearsite, and network health centers, and virtual primary care, Marathon delivers a value-based model that enhances the healthcare experience for members and providers, while driving meaningful cost savings for plan sponsors. With 20+ years' experience from our shared organizations, we hold a unified goal of building deep, trusted and lasting relationships with our patients and clients.
Physician Assistant, Sleep Medicine (San Carlos, CA) Sutter HealthPhysician Assistant, Sleep Medicine (San Carlos, CA)San Carlos, CASan Carlos boasts an ideal climate, good government, an outstanding school system, attractive residential areas, a fine shopping district, excellent restaurants, a modern industrial and commercial area and plenty of open space. Purpose built/unified clinical and sleep laboratory space, providing full spectrum of sleep medicine services, including at home and in-lab sleep studies.