Administrative Assistant JobotAdministrative AssistantEast Norwich, NY$60,000–$68,000 / yearInformation collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Well established Landlord Tenant and Real Estate Management company on Long Island is looking to add Administrative professionals to their new office in Oyster Bay.
NewAdministrative Assistant Winston Staffing ServicesAdministrative AssistantJericho, NY$20–$21 / dayContractorFull timeIn this role, you will be the backbone of our administrative workflow, handling high-volume data entry, managing medical review determinations, and providing top-tier support to our clients and special projects. The ideal candidate thrives in a fast-paced environment and possesses the technical savvy to navigate multiple software platforms with ease.
Certified Medical Assistant Integrated ResourcesCertified Medical AssistantWestport, CT$23–$25 / hourTemporaryThe Certified Medical Assistant (CMA) provides both clinical and administrative support to healthcare providers to ensure efficient patient care.
Executive Assistant Vaco LLCExecutive AssistantStamford, CT$40–$50 / hourDetermining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.
Home Health Physical Therapy Assistant - $30-40 per hour Elara CaringHome Health Physical Therapy Assistant - $30-40 per hourWest Haven, CT$30–$40 / hourElara Caring is one of the nation’s leading providers of home-based care with a growing footprint of 26,000 caregivers and 60,000 patients in 18 states. Whether you are new to home-based care or a seasoned in-home care professional, Elara Caring will meet you where you are and develop a unique learning plan that recognizes your experience and invests in your clinical professional journey.
Physical Therapy Assistant - $30-40 per hour Elara CaringPhysical Therapy Assistant - $30-40 per hourMiddlebury, CT$30–$40 / hourElara Caring is one of the nation’s leading providers of home-based care with a growing footprint of 26,000 caregivers and 60,000 patients in 18 states. Whether you are new to home-based care or a seasoned in-home care professional, Elara Caring will meet you where you are and develop a unique learning plan that recognizes your experience and invests in your clinical professional journey.
NewAdministrative Assistant Page GroupAdministrative AssistantGreat Neck, NY$70,000–$100,000 / yearFull timeA successful Administrative Assistant and Office Support should have: Strong organizational and time management skills to handle multiple tasks efficiently. The Administrative Assistant will provide seamless administrative and operational assistance to a small office, ensuring the smooth running of daily activities.
Senior Administrative Assistant Stony Brook UniversitySenior Administrative AssistantStony Brook, NYIn addition, incumbents assist in the recruitment and training of staff, coordinate equipment, space, and other resources; compile budget data up to $2M and monitor expenditures; and assist in gathering and analyzing data for managerial decisions. ''734910'',''true'',''734910'',''false'',''Submission for the position: Senior Administrative Assistant - (Job Number: 2601867)'',''false'',''734910'',''false'',''true'',''Senior Administrative Assistant'',''!*!
Administrative Assistant/Receptionist Reynolds + RowellaAdministrative Assistant/ReceptionistGreenwich, ConnecticutEssential Functions: Patient Experience/Reception - Patient Greeting : Welcome/Greet all patients and visitors in person warmly in person or over the phone Checking-In/Out : Manage full patient check in and out process efficiently Inquiry Management : Answer questions, address complaints, provide accurate information to all visitors Environment Maintenance : Ensure front fesk and waiting area remain tidy and professional throughout the day Scheduling/Clinical Support - Appointment Management : Schedule/Coordinate appointments based on client needs and provider availability Patient Flow : Facilitate flow by notifying providers of arrivals, monitoring delays, and communication updates to both patients and staff Follow-Up: Conduct proactive follow-up calls/emails to ensure client satisfaction and secure future bookings Records/Documentations – Health Records : Organize/Update patient histories using electronic software, forms, and interpersonal communication Data Integrity : Maintain accuracy/integrity of all electronic recordkeeping and filing systems Confidentiality : Protect patient privacy by securing all Protected Health Information (PHI) in compliance with regulations Document Processing: Collect, scan, and distribute necessary forms/patient information Administrative/Management Support - Management Liaison: Act as primary liaison for management, assisting with various personal and professional tasks Communications: Handle incoming phone calls, manage the office email, and route correspondence to appropriate parties Office Logistics: Monitor inventory, place orders for office supplies, and accept/distribute deliveries General Duties: Arrive punctually before the first client and perform other related duties as assigned Desired Skills/Requirements : Strong customer service experience and or (concierge care) Strong communication and interpersonal skills Highly organized and can easily multi-task, prioritize tasks At least 2-5 years of administrative experience, ideally in a medical office setting Must be able to commute to all locations at times (Company Meetings, Coverage) Must be fully vaccinated and boosted (Covid) (original vaccination + 1 booster) Knowledge of medical terminology is a plus, not required We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. + OT eligibility + Retail Commissions Title: Administrative Assistant/Receptionist Client Location: Greenwich, CT Client Industry: Healthcare Reports to: Office Manager Reason for Opening: New – Expansion of Business due to 3 internal promotions Schedule: 40 hours per week - Mon/Fri 8am – 4pm, Tues/Thurs 9am-5pm, Wed 10am-6pm (potential rotating Saturday schedule with other staff) *No agency or recruiter submissions - direct applicants only* Reynolds & Rowella's HR Outsourcing Division is currently hiring for one of his preferred clients in Fairfield County.
Receptionist/Administrative Assistant Innovative Rocket TechnologiesReceptionist/Administrative AssistantHauppauge, New YorkDescription iRocket (Innovative Rocket Technologies Inc.) is pioneering fully reusable, fully autonomous small launch vehicles to make access to space faster, more affordable, and sustainable. As our team expands, we’re looking for a Receptionist/Administrative Assistant to help keep our office running smoothly and ensure a professional, welcoming environment for visitors, partners, and team members alike.
Receptionist/Administrative Assistant Innovative Rocket Technologies Inc.Receptionist/Administrative AssistantHauppauge, NYiRocket (Innovative Rocket Technologies Inc.) is pioneering fully reusable, fully autonomous small launch vehicles to make access to space faster, more affordable, and sustainable. As our team expands, we’re looking for a Receptionist/Administrative Assistant to help keep our office running smoothly and ensure a professional, welcoming environment for visitors, partners, and team members alike.
Administrative Assistant & Bookkeeper Lingo StaffingAdministrative Assistant & BookkeeperOrange, CTThis is a key support role that keeps the office running smoothly, from day-to-day administrative tasks to scheduling and bookkeeping. Join a close-knit, family-owned fencing company that takes pride in its craftsmanship and customer relationships.
NewAdministrative Assistant - Grade 3 (Academic Year) Danbury Public SchoolsAdministrative Assistant - Grade 3 (Academic Year)Danbury, CTLocated at Western Academy for International Studies Elementary Magnet School, this Administrative Assistant will work directly with the Building Principal and school staff to provide essential clerical and administrative support that ensures the smooth and efficient operation of the school office. This Administrative Assistant will provide direct support to the Building Principal and assist with a wide range of school functions, including communication with families, maintenance of student records, coordination of school activities, and general office management responsibilities.
NewAdministrative Assistant 3 Arizona Department of AdministrationAdministrative Assistant 3Holbrook, New YorkThis position provides administrative support for the Northeast District as follows: under general supervision of the Management Analyst IV, performs a variety of administrative functions of moderate difficulty, and serves as support staff to the Northeast District Maintenance team by providing procurement activities to all maintenance units. Job Duties: Perform purchasing of approved goods and services and hotel stays for the District units and assures compliance with State procurement law; generates purchase requisitions, confirms deliveries, services and receiving; processes invoices for submission; assists with other needs within the district.
Administrative Assistant Paydex TechnologiesAdministrative AssistantNew Haven, CTRemotePosition Overview: As an Administrative Assistant at Paydex Technologies, you will play a crucial role in supporting our daily operations and ensuring the smooth functioning of our business. You will work closely with our team to provide administrative support, manage office tasks, and maintain efficient communication with both internal and external stakeholders.
Administrative Assistant to Facilities and Technology Branford Public SchoolsAdministrative Assistant to Facilities and TechnologyBranford, CTPosition Overview: The Administrative Assistant to the Facilities and Technology Directors provides high-level administrative and confidential support to the Facilities and Technology Directors, with a majority focus on the Facilities department. The role supports facilities operations and communications and assists with budgetary and record-keeping responsibilities to ensure the efficient operation of the facilities department.
Senior Administrative Assistant (9AM-2PM) Jim HartSenior Administrative Assistant (9AM-2PM)New Haven, Connecticut$31.83 / hourWe are seeking a highly organized and detail-oriented Senior Administrative Assistant to provide high-level administrative and logistical support across multiple initiatives. Previous experience working in a high level department within a University preferred but not required.
NewDispatcher/Administrative Assistant (Energy Force) BudderflyDispatcher/Administrative Assistant (Energy Force)Shelton, CTRemote$22–$28 / hourReceives dispatch requests from internal requestors and coordinates timing and scheduling of the dispatch with each technician This requires evening, weekend, and potential holiday on-call coverage to ensure customers receive dispatch confirmation 365 days a year. Works within the company Work Order Management system to ensure work orders are sent to all technicians and that accurate scheduled dates are provided Ensures that all required Work Tasks are included in each Work Order for a site.
Sr Administrative Assistant GartnerSr Administrative AssistantStamford, CTWhat you will do: Performs diversified administrative tasks and special assignments in support of the GVP of Conference Operations along with 6-8 Global Operations VPs, according to Company and Department procedures while exercising a high degree of discretion and initiative. Our mission relies on expert analysis and bold ideas to deliver actionable, objective business and technology insights, helping enterprise leaders and their teams succeed with their mission-critical priorities.
NewAdministrative Assistant DURHAM ManufacturingAdministrative AssistantDurham, CTFull timePrepare and edits correspondence, reports, presentations, and other confidential documentsServe as a liaison between executives, department heads, and internal/external stakeholders. JOB SUMMARY: The Administrative Assistant provides high-level administrative and clerical support to operations and engineering departments.
NewAdministrative Assistant Michael Page InternationalAdministrative AssistantGreat Neck, New York$70,000–$100,000 / yearFull timeThe Successful ApplicantA successful Administrative Assistant and Office Support should have: Strong organizational and time management skills to handle multiple tasks efficiently. Join a Long-standing Financial Services FirmThis role is with a long-standing financial services firm in Long Island.
Emergency Technology and Entrepreneur Academy Administrative Assistant (Academic Year) Danbury Public SchoolsEmergency Technology and Entrepreneur Academy Administrative Assistant (Academic Year)Danbury, CTJob Summary: The Administrative Assistant plays a vital role in supporting the Assistant Principal or designee by ensuring the smooth, professional operation of the school office. Communicate effectively with students, families, staff, and community members, maintaining a welcoming and respectful tone at all times.
Medical Office Receptionist / Office Administrative Assistant Riverside Pediatrics LLCMedical Office Receptionist / Office Administrative AssistantGreenwich, CTFull timeRiverside Pediatrics LLC has been serving the Greenwich community for over a decade, providing compassionate and comprehensive care for children from infancy through adolescence. Join Riverside Pediatrics LLC as a Medical Office Receptionist / Office Administrative Assistant, where you will be the welcoming face of our pediatric practice in Greenwich, CT.
Operations Administrative Assistant Ultimate Staffing ServicesOperations Administrative AssistantBridgeport, Connecticut$23–$27Position Overview: Ultimate Staffing is actively seeking an experienced Operations Administrative Assistant to join their client's team in Bridgeport, Connecticut. This role is ideal for someone who is detail-oriented and thrives in a fast-paced environment. The Operations Administrative Assistant will provide crucial support...
Administrative Assistant The Learning ExperienceAdministrative AssistantNy, NY$17–$20 / hourOur curriculum focuses on the six ages and stages of early childhood development and engages children in hands-on learning activities that encourage them to explore and solve problems at their own rate of development. Our commitment to high-quality education and nurturing care makes us a favorite among families, while our supportive team culture ensures that employees thrive in their roles.
Executive Administrative Assistant to the CEO Charter School of Educational ExcellenceExecutive Administrative Assistant to the CEOMamaroneck, NYServing as a trusted right hand to school leadership, this individual plays a central role in coordinating written and oral communication among the CEO''s office, the elementary, middle, and high school teams, and manages relationships across the Central Office - including the Principals'' offices, Student Data, the Business Office, and the Parent Coordinator. The ideal candidate proactively alerts the CEO to matters requiring attention, anticipates needs before they arise, and independently manages a wide range of tasks with minimal supervision.
Administrative Assistant Old Greenwich Service StationAdministrative AssistantOld Greenwich, CTThis role involves a variety of administrative tasks, including auditing videos, filling out scorecards to evaluate GSR performance, completing gas reports, assisting with paperwork, and other related duties. We are a reputable service station seeking an organized, reliable, and detail-oriented Part-Time or Full-Time Administrative Assistant to support our daily operations.
Senior Administrative Assistant, Dermatopathology Yale UniversitySenior Administrative Assistant, DermatopathologyNew Haven, CTPull and organize clinical cases from PowerPath for clinical/research studies, conference presentations, tumor boards, grand rounds, and academic projects; coordinate and track clinical/research slide and tissue block requests with laboratories and outside institutions; digitize material for tumor boards and other conferences, create presentations, and add material to databases. The role involves handling patient-related administrative functions, including accurately entering and updating patient demographic information, coordinating the sending and retrieval of pathology slides and related materials, managing incoming phone calls and inquiries, and ensuring timely communication with patients, providers, and internal teams.
Administrative Assistant Intertek Group PlcAdministrative AssistantFarmingdale, NY$21–$25 / hourIntertek''s project-related assurance, testing, inspection and consulting services are the risk management and quality assurance partner you need to ensure the reliability, safety and performance of your new developments, existing assets and facilities. Working at Intertek means joining a global network of state-of-the-art facilities and passionate people who deliver superior customer service with a purpose of bringing quality, safety, and sustainability to life.
Central Registration Administrative Assistant (Registrar) Danbury Public SchoolsCentral Registration Administrative Assistant (Registrar)Danbury, CTThe Central Registration Administrative Assistant (Registrar) plays a key role in supporting the registration and enrollment of all newly entering students, school readiness families, and the Office of Family, School and Community Engagement. The Registrar also serves as a resource to families by providing information on district-wide programs, services, and community resources by supporting administrative duties needed by the Office of Family, School, and Community Partnerships.
Medical Administrative Assistant - Primary Care WH - Multiple Locations PACT and PACT MSOMedical Administrative Assistant - Primary Care WH - Multiple LocationsNew Haven, ConnecticutWe have positions located in West Haven, Amity, and Milford with travel to West Haven, New Haven, Milford, Guilford, and Wallingford as needed. The pay rate will vary based on various factors including but not limited to experience, skills, knowledge of position and comparison to others who are already in this role within the company.
Medical Administrative Assistant - Primary Care West Haven- Guilford PACT and PACT MSOMedical Administrative Assistant - Primary Care West Haven- GuilfordGuilford, ConnecticutThe pay rate will vary based on various factors including but not limited to experience, skills, knowledge of position and comparison to others who are already in this role within the company. This position is located in Guilford with travel to West Haven, New Haven, Milford, Guilford, and Wallingford as needed.
NewAdministrative Assistant to the Dean of Students Office The Stony Brook SchoolAdministrative Assistant to the Dean of Students OfficeStony Brook, NY$20–$24 / hourFull timeWORK SCHEDULE: M-F 7:45am - 3:45pm JOB CLASSIFICATION: 10 - month Full-time, non-exempt RATE: $20-$24 per hourCAPABILITIES REQUIRED: The ideal candidate will be comfortable acknowledging and adhering to the basic tenets of the Christian Faith as stated in the Platform and Principles of The Stony Brook School. The Administrative Assistant also offers direct support to the Dean and Assistant Deans of Students, contributing to the smooth functioning of the department and the overall mission of The Stony Brook School.
Senior Administrative Assistant Regency Centers CorpSenior Administrative AssistantWestport, CT$68,000–$78,000 / yearProvide administrative support such as with mail, word processing, filing, copying, travel arrangements, scheduling appointments, supplies, notarizing documents, and help in preparing overall investment materials. Serve as the Office Coordinator for the three Northeast Offices (Westport, Garden City, Bronxville) overseeing annual office budgets, ordering of supplies, materials, and other day to day operational needs.
Administrative Assistant American Cruise Lines, Inc.Administrative AssistantGuilford, CTThis role will be responsible for monthly and yearly invoices, license renewals, contract summaries, payment and accounting tracking, and scheduling trackers to help ensure department priorities are completed accurately and on time. The Administrative Assistant will provide organized, detail-oriented support to the Port Development and Construction team by managing recurring administrative processes, tracking key deadlines, and maintaining accurate records.
Administrative Assistant - Port Development American Cruise LinesAdministrative Assistant - Port DevelopmentGuilford, ConnecticutThis role will be responsible for monthly and yearly invoices, license renewals, contract summaries, payment and accounting tracking, and scheduling trackers to help ensure department priorities are completed accurately and on time. The Administrative Assistant will provide organized, detail-oriented support to the Port Development and Construction team by managing recurring administrative processes, tracking key deadlines, and maintaining accurate records.
Administrative Assistant Priceline.com LLCAdministrative AssistantNorwalk, CT$50,000–$65,000 / yearWork/life support including the ability to work up to 4 weeks per year from anywhere, parental leave, dependent care and family support resources, Summer Fridays, and office perks like stocked kitchens and catered meals (varies by location). Priceline is following a hybrid working model, which includes two days onsite as determined by you and your manager (ideally selecting among Tuesday, Wednesday, or Thursday).
NewCorporate Legal Administrative Assistant CFSCorporate Legal Administrative AssistantWestport, CT$65,000–$72,000 / yearYou'll work alongside attorneys handling corporate and transactional matters while taking ownership of a variety of administrative and client support responsibilities in a professional, team-oriented environment. We're partnering with an established law firm in the Norwalk/Westport area that is looking to add an experienced Corporate Legal Administrative Assistant to its team.
NewPart-Time Administrative Assistant for National School Lunch Program Compliance Brookfield School DistrictPart-Time Administrative Assistant for National School Lunch Program ComplianceBrookfield, CTThe goal of this position is to provide accurate and efficient administrative support for the National School Lunch Program (NSLP) by ensuring compliance with reporting requirements, maintaining organized records, and collaborating with the Accounting Supervisor and food services department to support the district's meal program operations. Serve as a Part-Time Administrative Assistant for the National School Lunch Program (NSLP), managing administrative tasks, ensuring accurate and timely reporting, and maintaining compliance.
Administrative Assistant (12 months), Multilingual Learners Department New Haven Public SchoolsAdministrative Assistant (12 months), Multilingual Learners DepartmentNew Haven, CTRequirements of Work: Graduation from a high school, which may be supplemented by college level courses relevant to the job duties performed by this position; and at least 2 years of experience with administrative work such as described in the duties of this position; or any equivalent combination of training and experience which provides the following knowledge, abilities and skills: • Considerable knowledge of modern office systems, practices and procedures. Through skilled clerical, secretarial, and administrative work, incumbent supports directors, managers and other department employees in a variety of administrative or program assignments.
Facility Administrative Assistant Reworld ProjectsFacility Administrative AssistantPortland, Connecticut$22.79–$30.38 / hourAssistwith coordinating and communicating meetings and events when requested such as tours, training, meetings, luncheons, and company parties; this may require the Administrative Assistant to adjust theirschedule,at times, so they may be present to support these meetings and events. Administrativeassistanceas necessary ordering supplies, sending and distribution of mail/UPS/packages, organizing meeting requests, travel arrangements, managing schedules,assistingemployees with travel and expense reimbursements.
Medical Administrative Assistant - Primary Care West Haven- Guilford PACT MSO, LLCMedical Administrative Assistant - Primary Care West Haven- GuilfordGuilford, CT$20–$24 / hourPart timeThe pay rate will vary based on various factors including but not limited to experience, skills, knowledge of position and comparison to others who are already in this role within the company. This position is located in Guilford with travel to West Haven, New Haven, Milford, Guilford, and Wallingford as needed.
Medical Administrative Assistant - Primary Care WH - Multiple Locations PACT MSO, LLCMedical Administrative Assistant - Primary Care WH - Multiple LocationsNew Haven, CT$20–$24 / hourPart timeWe have positions located in West Haven, Amity, and Milford with travel to West Haven, New Haven, Milford, Guilford, and Wallingford as needed. The pay rate will vary based on various factors including but not limited to experience, skills, knowledge of position and comparison to others who are already in this role within the company.
NewAdministrative Assistant Roto-Rooter Group IncAdministrative AssistantFarmingdale, NY$23–$25 / hourBalances services technicians turn-in paperwork against computer reports and completes reconciliation reports of technician credit cards according to company policy. The primary role of the Branch Administrative Assistant is to ensure smooth and accurate completion of office operations and act as administrative support to the management team.
Administrative Assistant (Tax) - Stamford Winter Park RecruitingAdministrative Assistant (Tax) - StamfordStamford, CTExcellent written and oral communication skills include superior grammar, spelling, and punctuation that enable the incumbent to work with top level management and other executive level clients. Winter Park Recruiting is a leading recruitment agency focused on connecting exceptional talent with companies that value growth, integrity, and a thriving work environment.
Administrative Assistant Ultimate Staffing ServicesAdministrative AssistantMiddletown, Connecticut$25–$30 / hourThis role is responsible for managing office tasks, coordinating project documentation, and ensuring smooth communication between project teams, vendors, and clients. We are seeking a detail-oriented Administrative Assistant to support daily operations in a fast-paced construction environment.
NewAdministrative Assistant Concern HousingAdministrative AssistantPort Jefferson Station, New YorkConcern Housing is seeking an Administrative Assistant to be the primary person responsible for general office/administrative assistance as well as certain accounting functions primarily with cash receipts and the data entry/distribution of client checks. Assist Director/ Supervisor with secure filing and storage of tenant charts and LIHTC documents and maintain inventory for tax credit audits and OMH supported housing review.
Administrative Assistant Butler America Aerospace LLCAdministrative AssistantNY$24–$27 / hourPrimary Responsibilities: Performs data entry and other normal office functions such as setting up and maintaining files, interviewing callers and making proper referrals, arranging meetings and conferences and receiving, referring or answering mail. Basic Qualifications: HS Diploma or AA/AS degree (or other 2-year post high school training) with a minimum of 4 years of relevant experience.
Phlebotomist / Administrative Assistant (Float) One MedicalPhlebotomist / Administrative Assistant (Float)Mamaroneck, NY$25.75–$27.75 / hourUse impeccable C-I-CARE (a framework containing the key elements of a great interaction and effective communication that we use with patients and each other) in all patient interactions, both clinical and administrative, and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, strong knowledge of billing and insurance, monitoring patient feedback and assisting with outreach as necessary. As a One Medical Phlebotomist/Administrative Assistant (internally known as Lab Services Specialist/Member Support Specialist) at one of our offices, you’ll provide an exceptional experience for our patients and help them accomplish an important part of their care journey by providing venipuncture as well as other clinical support services.
Professional Administrative Assistant Zibiz CorporationProfessional Administrative AssistantHauppauge, NY$22.50–$27 / hourJob Summary: As the Administrative Assistant at Zibiz Corporation, you will handle a wide range of tasks including customer engagement, assisting with accounting functions like accounts payable and receivable, billing, and creating sales and purchase documents. Your role will also involve effective communication between team members, vendors and customers, requiring excellent communication skills.