Temporary Administrative Assistant

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com . Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.

Our client, a prestigious higher education institution, is seeking a Temporary Administrative Assistant to join their team onsite in Cambridge, MA. This opportunity offers $25.50/hour, follows a Monday-Friday 9:00 AM-5:00 PM schedule (37.5 hours per week), and is expected to last 3+ months with potential for permanent hire. This position supports a busy academic department through a combination of administrative coordination, data management, reporting, course administration, and technology support. The ideal candidate will be a detail-oriented administrative professional with strong technical aptitude, database experience, and an interest in supporting students and faculty in an academic environment.

Key Responsibilities

• Compile, analyze, and maintain data related to courses, students, alumni, grants, and departmental programs while preparing reports as needed.
• Support course scheduling, course bulletin updates, course evaluations, and academic program administration.
• Maintain databases containing student, alumni, registration, and departmental information.
• Assist with graduate admissions, recruitment initiatives, and student-facing administrative processes.
• Update and maintain departmental website content and online resources.
• Serve as a technology support resource and liaison for departmental computing and system-related needs.
• Coordinate events, special projects, and general office operations while providing administrative support to faculty, staff, and students.

Candidate Qualifications

• 3+ years of administrative experience required; prior experience in a higher education or academic environment preferred.
• Strong technical aptitude with experience managing databases, reports, and large volumes of information.
• Advanced proficiency in Microsoft Office, including Excel, Word, and PowerPoint.
• Experience with FileMaker Pro is highly desirable.
• Strong organizational, problem-solving, interpersonal, and communication skills.
• Ability to manage multiple priorities, exercise sound judgment, and maintain confidentiality.
• Experience with web publishing tools, website maintenance, or related technologies is a plus.
• Bachelor's degree and prior university experience preferred.

Qualified and interested candidates are encouraged to apply today for immediate consideration.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you!

Beacon Hill. Employing the Future (TM)