Sr. Administrative Associate- Anesthesia

Sr. Administrative Associate- Anesthesia

86315BR

Anesthesia

testing

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Status

Full-Time

Standard Hours per Week

40

Job Category

Administration,

Regular, Temporary, Per Diem

Regular

Pay Range

$20.63-$31.46 Hourly

Office/Site Location

Boston

Remote Eligibility

Part Remote/Hybrid

Job Posting Description

At Boston Children's Hospital, the quality of our care - and our inclusive hospital working environment - lies in the diversity of our people. With patients from local communities and 160 countries around the world, we're committed to reflecting the spectrum of their cultures, while opening doors of opportunity for our team. Here, different talents pursue common goals. Voices are heard and ideas are shared. Join us, and discover how your unique contributions can change lives. Yours included.

Position Summary

Assists Director, Manager, or Chief of Service in managing daily administrative operations of a clinical service, medical/surgical practice, and business or management office. Leads and performs administrative functions requiring in-depth knowledge of departmental programs and services. Organizes and leads provision of secretarial and administrative support services. Acts as the "go-to" person for the administrative staff.

Key responsibilities

• Lead and direct secretarial, clerical, and administrative support services to ensure smooth department operations.
• Recommend, implement, and maintain internal systems and departmental policies.
• Oversee department recordkeeping systems for administrative and financial data, ensuring data accuracy and report distribution.
• Collect and compile data for various analyses and perform calculations to prepare spreadsheets, graphs, and charts.
• Manage daily administrative operations, preparing reports and documents to meet compliance requirements.
• Facilitate administrative forms processing, such as purchase orders and invoices.
• Organize logistics for seminars, conferences, and special events, including material preparation and registration management.
• Maintain departmental files, records, databases, and office libraries, managing information entry and distribution.
• Schedule appointments and maintain physician calendars, handle meeting logistics, and prepare agendas.
• Monitor supply inventory and computer equipment, authorize purchases and coordinate equipment services.
• Transcribe, type, proofread, and edit various materials, including confidential documents, ensuring accuracy and clarity.
• Answer and route phone calls, greet visitors, provide information, and manage correspondence.
• Deliver positive customer service to support departmental and hospital operations.
• Coordinate and manage department-wide catering orders for meetings, events, and other departmental functions.
• Serve as a member of the department's social media and website teams, contributing to content development, updates, and digital engagement efforts.
• Maintain the cleanliness and organization of shared communal spaces to support a professional and welcoming environment.

Minimum qualifications

Education:

• A high school level of education.

Experience:

• Two years of related experience
• Prior customer service or administrative experience preferred
• Analytical skills to resolve problems that require the use of basic scientific, mathematical, or technical principles.
• Ability to communicate effectively both orally and in writing, and provide empathy in difficult interpersonal situations.

Schedule: Monday-Friday, Hybrid after training period.

The posted pay range is Boston Children's reasonable and good-faith expectation for this pay at the time of posting.

Any base pay offer provided depends on skills, experience, education, certifications, and a variety of other job-related factors. Base pay is one part of a comprehensive benefits package that includes flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork.

Boston Children's Hospital is an Equal Opportunity / Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.

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