Sr. Administrative Assistant

LHH is actively seeking an Administrative Assistant for one of our top clients in Florida! This will be a contract to perm opportunity with our client and will report onsite to their office in Ft. Lauderdale.

Administrative Support - Tax Services

Position Summary

The Administrative Support professional provides high-level administrative and operational support to Florida-based Principals, Managing Directors, and Senior Managers. This role is responsible for coordinating tax processing activities, engagement documentation, new client and project setup, billing, and other administrative functions while maintaining a high level of accuracy, confidentiality, and professionalism.

The ideal candidate is highly organized, detail-oriented, proactive, and comfortable managing multiple priorities in a deadline-driven professional services environment.

Key Responsibilities

• Coordinate tax processing activities, including assembly, delivery, e-signature, and monitoring of tax deliverables.

• Monitor processing, delivery, and pool activities within the BDO tax tracking systems (BTU/UserVerse).

• Prepare, draft, and process engagement letters and successor documents.

• Coordinate new client onboarding, including contract and project setup.

• Process billing activities as instructed.

• Provide comprehensive administrative support to Florida Principals, Managing Directors, and Senior Managers.

• Manage calendars, correspondence, documents, and other administrative activities as needed.

• Respond to ad hoc requests and provide additional office and administrative support as required.

• Maintain accurate records and ensure timely completion of assigned tasks.

• Handle confidential and sensitive information with discretion and professionalism.

Qualifications

Education

• High school diploma, GED, or equivalent required.

• Bachelor's degree preferred.

Experience

• Four (4) or more years of administrative experience required.

• Experience working in a professional services or professional business environment preferred.

Technical Skills

• Advanced proficiency in Microsoft Office Suite required.

• Experience working with an ERP system preferred.

• Ability to learn and effectively use firm-specific systems and technology.

Knowledge, Skills & Abilities

• Ability to provide full-time, on-site support when required based on location and office needs.

• Strong organizational and time-management skills, with the ability to prioritize competing responsibilities effectively.

• Ability to work independently with minimal supervision while exercising sound judgment.

• Ability to manage multiple projects and deadlines while maintaining a high level of accuracy and attention to detail.

• Excellent written and verbal communication skills, including strong grammar, spelling, and punctuation.

• Professional presence and the ability to effectively interact with senior leadership, clients, vendors, and other external contacts.

• Strong customer service skills and a commitment to providing responsive, professional support.

• Demonstrated discretion, diplomacy, and sound judgment when handling sensitive or challenging situations.

• Ability to identify opportunities for process improvement and help implement more efficient practices across the office or firm.

• Excellent attention to detail and the ability to effectively manage multiple priorities.

• Strong conflict-resolution skills and the ability to address challenging matters with tact and professionalism.

• Ability to manage highly confidential and sensitive information with discretion.

• Ability to build and maintain effective working relationships with management, clients, vendors, prospects, and colleagues.

• Collaborative team player with a willingness to assist others and contribute wherever needed.

Pay Details: $30.00 to $32.50 per hour

Search managed by: Kaitlynne Hope

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.