Senior Administrative Assistant - GU Radiation Oncology

The GU Radiation Oncology Department relies on the Senior Administrative Assistant to provide comprehensive support for faculty, staff, and program operations. The Senior Administrative Assistant plays a key role in documentation, scheduling, compliance, financial coordination, and administrative workflow that ensures smooth and efficient operations across the department. As part of a large and specialized environment, the Senior Administrative Assistant contributes to maintaining organized, timely, and high-quality administrative processes.

MD Anderson Cancer Center is a leading institution focused on cancer care, research, education, and prevention. The Senior Administrative Assistant supports this mission by ensuring strong administrative foundations, accurate documentation, and reliable coordination for clinical and academic operations. The Senior Administrative Assistant is essential to maintaining institutional standards and contributing to a high-performing team.

The ideal candidate for the Senior Administrative Assistant role brings preferred experience with Concur for travel booking and expense reconciliation, demonstrated skill in arranging complex travel itineraries, strong proficiency in managing high-volume Outlook calendars, and the ability to provide consistent administrative support to multiple faculty members. Candidates with experience performing departmental timekeeping, coordinating schedules across clinical or academic environments, and supporting day-to-day operations in a fast-paced setting will be especially well-suited for this position.

Minimum $21.88 - Midpoint $27.40 - Maximum $32.93

Why Us?

In this role, you directly support the operational strength of a world-renowned institution while building expertise in administrative coordination, clinical operations support, and program management. The Senior Administrative Assistant position offers opportunities for professional development, stable career progression, and meaningful work that contributes to patient care, faculty success, and institutional excellence.

• Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance.
• Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.
• Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.
• Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs.

Responsibilities

Documentation

• Process licensing applications and renewals
• Maintain Risk Management Education credits and track attendance for Quality Assurance and Planning clinic meetings
• Maintain documentation to ensure compliance with institutional, state, and board certifications
• Complete general assignments and projects related to department programs
• Create agendas, attend program meetings, and prepare information for review and dissemination
• Follow up with meeting attendees to ensure completion of action items
• Prepare minutes for meetings, conferences, and program activities
• Maintain faculty CVs, biosketches, and other support documents monthly

Calendar Management

• Maintain faculty and staff time off requests and clinic coverage through Kronos and Outlook
• Proactively manage faculty Outlook calendars
• Perform departmental timekeeping using Kronos
• Schedule meetings, classes, symposiums, and conferences
• Schedule seminars and workshops
• Coordinate institutional events, including announcing seminars, planning advertising, and arranging visitor travel
• Facilitate meetings as requested

Department Operations

• Support administrative efforts across department locations
• Complete projects assigned by the supervisor
• Attend and complete required educational courses
• Assist Operations Managers with faculty recruiting, credentialing, and other faculty actions
• Mentor new support staff during their initial six months
• Update the faculty and department website quarterly

Finance & Travel

• Coordinate financial and service arrangements
• Post and track PRS fiscal expenditures and reconcile monthly
• Monitor expenses to ensure cost centers remain within budget
• Process reimbursements and travel per funding source policy
• Schedule faculty travel and visitor or candidate recruitment travel

Business Development

• Assist with policy creation, training, research, and business management related to program coordination
• Perform additional duties as assigned

EDUCATION

• Required: High School Diploma or Equivalent
• Preferred: Associate's Degree or
• Preferred: Bachelor's Degree

WORK EXPERIENCE

• Required: 5 years Administrative/secretarial experience. or
• Required: 3 years Required experience with Associate's degree. or
• Required: 1 year Required experience with Bachelor's degree.
• Preferred: Experience working with Biosketches and other supporting documentations. MyNCBI skills are preferred

OTHER REQUIREMENTS: Must pass pre-employment skills test as required and administered by Human Resources.

The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition.

This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html

Additional Information

• Requisition ID: 182212
• Employment Status: Full-Time
• Employee Status: Regular
• Work Week: Days
• Minimum Salary: US Dollar (USD) 45,500
• Midpoint Salary: US Dollar (USD) 57,000
• Maximum Salary : US Dollar (USD) 68,500
• FLSA: non-exempt and eligible for overtime pay
• Fund Type: Hard
• Work Location: Hybrid Onsite/Remote
• Pivotal Position: No
• Referral Bonus Available?: No
• Relocation Assistance Available?: No

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