Sign upLog in
JobsJobs in CaliforniaJobs in San Francisco, CABusiness JobsAdministration Jobs

Program Administrative Specialist

YMCA

San Francisco, CA

Apply
JOB DETAILS
SALARY
SKILLS
Administrative Skills, Business Continuity Planning (BCP), Cantonese Chinese Language, Communication Skills, Copying Machines, Customer Relationship Management (CRM) Systems, Establish Priorities, Food Delivery, Inventory Management, Lift/Move 30 Pounds, Logistics, Logistics Management, Maintain Compliance, Microsoft Office, Multilingual, Multitasking, Nonprofit, Office Equipment, Organizational Culture, Organizational Skills, Physical Demands, Presentation/Verbal Skills, Safety Compliance, Salesforce.com, Spanish Language, Team Player, Writing Skills
LOCATION
San Francisco, CA
POSTED
Today
Careers by Empowering Futures, Building Communities

Imagine going to work each day knowing that your efforts positively impact individuals and communities. As a global movement and the nation's leading nonprofit organization dedicated to strengthening communities through youth development, healthy living, and social responsibility, the YMCA of Greater San Francisco offers more than just a job-we offer a career with a future and the opportunity to make a lasting difference in your community. At the Y, you can uncover your passion and build a lifelong career addressing some of the nation's most pressing social issues.

Our Organizational Culture

At the YMCA of Greater San Francisco, we are committed to demonstrating values that aim to building strong communities where you can Be, Belong and Become. With Truth & Courage, we strive to understand and act on individual and societal truths. We ensure a safe and inclusive environment with Authenticity & Accessibility, allowing everyone to participate according to their needs. Our approach is Dependable & Creative, as we respond to community needs through strong partnerships. Above all, we embody Dignity & Empathy, treating everyone with respect and compassion, and recognizing the inherent dignity in all individuals.

Position Summary

The Program Administrative Specialist supports the day-to-day operations of the Potrero Hill Family Resource Center. This role requires a flexible, organized, and collaborative individual who can adapt to a dynamic, community-focused environment. The Specialist ensures smooth office and program operations, manages food pantry logistics, and contributes to participant engagement through workshops and events.

Administrative Support
  • Provide general office assistance, including reception coverage, filing, scheduling, and communications follow-up.
  • Step in for team members as needed to maintain continuity of operations.
Pantry Operations
  • Oversee food pantry logistics, including coordinating deliveries, maintaining inventory, and supporting volunteers.
  • Ensure compliance with safety and organizational protocols during pantry activities.
Program & Event Support
  • Assist in planning and facilitating participant workshops and events.
  • Serve as lead facilitator or co-facilitator in alignment with organizational safety guidelines.
Team & Operational Flexibility
  • Respond to evolving office and program needs with adaptability and a collaborative approach.
  • Support colleagues across functions to ensure smooth program delivery.
Qualifications
  • 1-2 years of administrative or program support experience, preferably in a nonprofit or community-based setting.
  • Strong organizational and multitasking skills; ability to prioritize and adapt to changing needs.
  • Effective written and verbal communication skills with a solutions-focused approach.
  • Basic proficiency in Microsoft Office and Google Workspace.
  • Ability to lift up to 30 lbs and perform physical tasks related to pantry operations.
  • Comfortable working with diverse populations and fostering an inclusive, respectful environment.
  • Dependable, punctual, and accountable.
Preferred Qualifications
  • Experience facilitating workshops or community groups.
  • Bilingual in Spanish, Cantonese, or other languages common in the Potrero Hill community.
  • Familiarity with data tracking or CRM systems (e.g., Apricot, Salesforce).
  • Knowledge of local community resources or prior experience in a family resource center.
Work Environment & Physical Demands
  • On-site role at the Potrero Hill Family Resource Center in a shared office and community setting.
  • Fast-paced, collaborative environment requiring multitasking and flexibility.
  • Regular use of standard office equipment (computers, phones, copiers).
  • Ability to sit or stand for extended periods during administrative tasks.
  • Frequent lifting and moving of items up to 30 lbs for pantry operations.
  • Occasional evening or weekend hours for workshops or events.
  • Regular interaction with diverse community members, volunteers, and partner organizations.
  • Adherence to organizational safety protocols during events and program activities.
Disclaimers
  • Must successfully complete a background screening, including criminal and employment verification. Some positions may also require a credit check.
  • All duties and responsibilities are essential job functions subject to reasonable accommodation. The YMCA of Greater San Francisco promotes an equal employment opportunity workplace, which includes reasonable accommodation for otherwise qualified disabled applicants and employees. Please contact your manager if you have any questions about this policy or these job duties.
  • This job description may not be all-inclusive, and employees are expected to perform other duties as assigned by management. Job descriptions and duties may be modified by management as needed.
  • Job offers are conditional and contingent upon background clearance. Pursuant to the San Francisco Fair Chance Ordinance and CA Fair Chance Act, we will consider qualified applicants with arrest and conviction records for employment.
Salary Description

The Program Administrative Specialist position offers a rate of $25.00 per hour. This rate is based on salary benchmarking for similar roles and is aligned with grant fund approvals and requirements for the position.

Qualifications
  • 1-2 years of administrative or program support experience, preferably in a nonprofit or community-based setting.
  • Strong organizational and multitasking skills; ability to prioritize and adapt to changing needs.
  • Effective written and verbal communication skills with a solutions-focused approach.
  • Basic proficiency in Microsoft Office and Google Workspace.
  • Ability to lift up to 30 lbs and perform physical tasks related to pantry operations.
  • Comfortable working with diverse populations and fostering an inclusive, respectful environment.
  • Dependable, punctual, and accountable.
Preferred Qualifications
  • Experience facilitating workshops or community groups.
  • Bilingual in Spanish, Cantonese, or other languages common in the Potrero Hill community.
  • Familiarity with data tracking or CRM systems (e.g., Apricot, Salesforce).
  • Knowledge of local community resources or prior experience in a family resource center.

About the Company

Y

YMCA

With an operating budget of $50 million, the YMCA of Metropolitan Washington operates 17 facilities in the District of Columbia, Maryland, and northern Virginia, employs over 1,500 employees and impacts the lives of more than 200,000 youth and adults each year. A leader in innovation, the YMCA of Metropolitan Washington has made an impact in advancing health and education initiatives and strengthening the communities we serve. Picture your next career move to the YMCA of Metropolitan Washington, joining one of the largest charity organizations in the country, where the expectations are high and where you can make a real difference in driving results. If your next career move includes leaving a legacy, then consider your future with the YMCA of Metropolitan Washington!

COMPANY SIZE
1,500 to 1,999 employees
INDUSTRY
Nonprofit Charitable Organizations
FOUNDED
1844
WEBSITE
https://ymcadc.org

Similar Job Searches

Administrative Analyst Jobs in San Francisco, CAAdministrative Assistant Jobs in San Francisco, CAAdministrative Associate Jobs in San Francisco, CAAdministrative Clerk Jobs in San Francisco, CAAdministrative Coordinator Jobs in San Francisco, CAAdministrative Director Jobs in San Francisco, CAAdministrative Officer Jobs in San Francisco, CAAdministrative Supervisor Jobs in San Francisco, CAAssistant Coordinator Jobs in San Francisco, CA