Part-Time Temporary Office Administrator

Come work with us at Houston Ballet!

Join a leading nonprofit arts organization that's redefining what ballet can be. We're committed to inspiring a lasting love of dance through nationally recognized bold performances, new choreography, and education programs. At Houston Ballet, your creativity meets purpose-and your passion takes center stage. Whether on stage or behind the scenes, every role here contributes to something bigger.

Your Passion. Our Stage.

Visit: www.houstonballet.org for more information.

• • • For full consideration, please be sure to combine your resume and cover letter into one document to upload when you apply.

Summary:

Houston Ballet is in need of a part-time Office Administrator in our Production Department. This is a part-time, hourly, temporary position, to last from end of August 2026 until mid November 2026. Hours are expected to be 4 hours per day, and can be flexible based on the candidates' needs.

This part-time position will fill in for a member of the Production Operations team who will be out on leave. The Office Administrator will check incoming emails, and assist in the management of all Houston Ballet rentals, provide contractual information to associated union representatives, manage shipping logistics, track and maintain the department budget, and handle general office work.

Essential Duties and Responsibilities in Production:

Include the following; other duties may be assigned.

• Work closely with Director of Production to manage incoming season rentals as well as outgoing Houston Ballet rentals including drafting of contracts and invoicing

• Maintain physical and digital filing systems, answers phone calls, responds to emails and other digital queries and correspondence

• Develop and maintain relationships with vendors and place orders as necessaryArrange and manage all local and international shipping/customs paperwork for rentals and tours

• Filter production requests to the proper persons and follow up on job completion

• Work with Head of Production on Houston Ballet crew contracts as well as touring contracts for travelling crew heads and designer contracts

• Maintain relationships with IATSE Local #51, IATSE Local #896, IATSE National Benefits, United Scenic Artists and Wortham Center Operating Company

• Book travel for incoming artists in collaboration with the Company Manager

• Assist during production weeks by arranging street permits and security for load-in and load-outs, ordering crew food, and being available to run miscellaneous errands

Qualifications:

• Familiarity with MS Office Products

• Knowledge of Dance/Theatre/Performing Arts preferred, but not required

• Data entry and data management skills

Expectations:

• Valid Driver's License

• Strong work ethic

• Ability to manage multiple projects at once

• Detail-oriented with excellent problem-solving skills

• Great communicator and an active listener

• Ability to work as a team member & collaborate with others who may have skillsets or experience below or above your own

Inclusion, Diversity, Equity and Access Statement

Houston Ballet is dedicated to creating meaningful change by cultivating a space that honors what is unique in all of us. Inclusion, Diversity, Equity, and Access (IDEA) are instrumental in the fulfillment of our mission and values. We recognize our responsibility to be an inclusive and open organization for students, artists, staff, trustees, and volunteers of all backgrounds.

We are an Equal Opportunity Employer. We provide equal employment opportunities to all applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Join us, together we are Houston Ballet.

Core Values

Our shared values are essential to our success as a world-class ballet company and academy. These values guide our decisions and behaviors and shape our culture.

• EXCELLENCE: We are passionate about results. Our programs are recognized and awarded for excellence. We are committed to delivering quality programs at the highest standard. Work in all departments matches the caliber of the programming on stage.
• ENGAGED: We are proud to be a part of a company that produces art and trains artists. We attend performances and are tremendous advocates for the education and community engagement programs we offer. We are all in and well-versed in the mission of Houston Ballet.
• DRIVEN: We are driven to take goals and run with them. We are excited to deliver results beyond expectations. We are accountable for our actions and work. We reinvent Standard Operations Procedures, leaving our jobs better than we found them. Much of our work product becomes the standard for individuals who will fill our roles in the years to come.
• COLLABORATIVE: We unite around Houston Ballets mission and support each other in reaching goals. We share information widely and generously and treat our team members, customers, and patrons with respect and sensitivity. We embrace inclusion, diversity, equity, and access. We recognize our responsibility to be an open, welcoming, and anti-racist organization where students, artists, staff, trustees, and volunteers of all backgrounds collaboratively learn, work and serve. We nurture the growth and understanding of how each of us fits into the larger picture and we celebrate organizational achievements.
• PATRON-CENTERED: Our patrons (subscribers/supporters/donors/stakeholders) are at the center of all we do and are at the top of our minds in our decisions and actions. Our patrons are delighted by the excellent customer service they receive at every interaction at Houston Ballet.