Part-Time Administrative Assistant

This role requires a proactive individual with exceptional organizational skills, the ability to manage multiple priorities, and a high level of professionalism when handling confidential information. Our client is seeking a professional and highly organized Temporary Administrative Assistant to provide administrative support to two Vice Presidents and several Directors.

Position Summary
Our client is seeking a professional and highly organized Temporary Administrative Assistant to provide administrative support to two Vice Presidents and several Directors. This role requires a proactive individual with exceptional organizational skills, the ability to manage multiple priorities, and a high level of professionalism when handling confidential information. The ideal candidate will be detail-oriented, resourceful, and capable of working independently while supporting a fast-paced executive team.
Key Responsibilities

• Provide comprehensive administrative support to two Vice Presidents and multiple Directors, ensuring efficient day-to-day operations.
• Manage complex calendars by scheduling meetings, coordinating appointments, and resolving scheduling conflicts.
• Coordinate internal and external meetings, including conference room reservations, virtual meeting setup, agendas, and meeting logistics.
• Prepare, edit, and format correspondence, reports, presentations, spreadsheets, and other business documents.
• Maintain organized electronic and physical filing systems while ensuring the confidentiality of sensitive business information.
• Coordinate travel arrangements, including flights, hotels, ground transportation, and itinerary preparation, as needed.
• Process expense reports and assist with purchase requisitions, invoices, or other administrative documentation.
• Monitor and prioritize incoming emails, mail, and requests, ensuring timely follow-up and communication.
• Serve as a liaison between executives, internal departments, and external vendors or business partners.
• Assist with special projects, event coordination, and departmental initiatives as assigned.
• Order office supplies and support general office operations to ensure an organized and efficient work environment.
• Perform general administrative duties including copying, scanning, filing, document preparation, and data entry.

Qualifications

• 3+ years of administrative or executive support experience, preferably supporting senior leadership.
• Strong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Excellent organizational, time management, and multitasking skills.
• Strong written and verbal communication skills with a professional demeanor.
• Ability to exercise discretion and maintain confidentiality when handling sensitive information.
• Highly detail-oriented with excellent problem-solving and follow-through skills.
• Ability to work independently while effectively managing competing priorities in a fast-paced environment.

Preferred Qualifications

• Experience supporting executive-level leadership within a corporate environment.
• Experience coordinating meetings, travel arrangements, and executive calendars.
• Familiarity with expense reporting systems and document management software is a plus.

Why You'll Love This Opportunity

• Competitive hourly pay
• Flexible part-time schedule (3 days per week)
• Opportunity to support executive leadership within a professional corporate environment
• Gain valuable experience while contributing to a collaborative and dynamic team 

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