About the Role:
K. Payne Contracting, LLC is looking for a motivated and organized Office Admin to join our growing team in Nashville, TN! This is a great opportunity to be the backbone of a dynamic contracting company where your attention to detail and people skills will make a real impact every day.
Operations Administrator (Full-time or Part-time)
Position Overview
KPC Janitorial is seeking a detail-oriented and organized Operations Administrator to support our daily business operations. This role is ideal for someone who excels at multitasking, problem-solving, and communicating with employees, vendors, and clients in a fast-paced environment. The Operations Administrator will play a key role in ensuring office operations, staffing, scheduling, and work order management run efficiently.
Responsibilities
Responsibilities include, but are not limited to:
- Manage day-to-day office operations, including responding to emails, phone calls, and general correspondence.
- Coordinate scheduling, appointments, virtual interviews, and calendars for field and office staff.
- Handle inbound and outbound staffing and operational calls.
- Assign, monitor, and close out work orders, ensuring completed work is submitted to clients.
- Maintain and organize employee files, contracts, work orders, and company documentation.
- Assist with onboarding new employees and vendors.
- Support operations management with administrative tasks, reporting, and project coordination.
- Process invoices, purchase orders, and assist with basic administrative and bookkeeping tasks.
- Serve as the primary point of contact for employees, clients, vendors, and subcontractors.
- Order and track office and operational supplies as needed (approximately once per month).
- Ensure timely communication and follow-up on operational requests and staffing needs.
Qualifications
- Previous experience in an administrative, operations, or office support role required.
- Experience in janitorial, facilities management, construction, staffing, or a related industry is a plus.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook).
- Strong organizational, time management, and multitasking skills.
- Excellent written, verbal, and interpersonal communication skills.
- Ability to think critically, solve problems, and learn new systems quickly.
- Familiarity with QuickBooks or similar accounting software is preferred but not required.
- Self-motivated, dependable, detail-oriented, and able to work independently while contributing to a team.
Requirements
- Reliable phone and laptop compatible with business applications.
- Professional home office or workspace with dependable Wi-Fi.
- Ability to make and receive calls, respond to messages, and participate in virtual meetings throughout the workday.
- Availability for:
- Monday Operations Meeting: 1:30 PM – 2:30 PM (CT)
- Wednesday Admin Meeting: 1:00 PM – 2:00 PM (CT)
- In-person office meetings: Approximately once every 1–2 months.
Schedule
Full-time or Part-time
- Monday–Friday Morning Hours
Compensation
Salary: To Be Determined (TBD)
About Us:
K. Payne Contracting, LLC is a trusted contracting company proudly serving the Nashville, TN area with a commitment to quality workmanship and reliable service. Our clients keep coming back because we deliver results they can count on, and our team stays because we foster a supportive, hardworking environment where everyone's contributions matter.
K.Payne Contracting, LLC has been in business since November, 2016, growing from a one woman operation into a large team of professionals. Our office, located in the heart of north Nashville, serves as the base of cleaning operations for many satisfied customers and businesses.
We are honored to be a woman-lead and minority owned business. We continually foster a culture of empowerment through recognized accomplishments and constructive development.
Our organization works with local veterans agencies, and disadvantaged youth programs. We proudly practice a culture of being-included, and ensure that all of our associates, disabled and non-disabled, are fairly compensated and treated equally.
As we’ve grown, we have had the honor of working with organizations large and small, more recently MNAA and JE Dunn. We believe strongly in the quality of service that we bring to our clients, which has become a mainstay in our reputation in the local community.
When it comes down to it, we’re all about no complaints, just pure satisfaction.