Office Coordinator / Assistant

• Lead the physical setup of the Plano office, including coordinating the procurement and delivery of furniture, desks, chairs, laptops, monitors, and other equipment.
• Manage vendor relationships and work with Stamford-based Office Manager / EA to align on procurement standards, budget, and timelines for the office build-out.
• Oversee the day-to-day operations of the Plano office once open, including facilities management, supply ordering, and ensuring a well-organized and professional work environment.
• Support new hire onboarding logistics for Plano-based employees, including workspace setup, equipment provisioning, and coordinating with HR and IT.
• Provide executive administrative support to Dallas-based and remote leadership, including calendar management, travel coordination, meeting preparation, and correspondence as needed.
• Serve as the primary point of contact for office-related inquiries in Plano and partner closely with the Stamford office to maintain operational consistency across locations.
• Handle general administrative tasks such as expense tracking, invoice processing, and maintaining office procedures and documentation.

• 3–5 years of experience in an office management, executive assistant, or similar administrative role; prior experience supporting a corporate office opening or relocation is a plus.
• Demonstrated experience procuring office equipment and furniture, managing vendor relationships, and coordinating logistics for a physical workspace.
• Experience supporting employee onboarding logistics, including workspace preparation, equipment setup, and coordination with cross-functional teams.
• Exceptional organizational skills and follow-through; you are someone others can count on to get things done accurately and on time.
• Strong verbal and written communication skills, with the ability to work effectively across remote and in-person teams.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams) and comfort working with tools such as project tracking or procurement software.
• Self-starter who can manage priorities independently while staying aligned with a remote manager and cross-functional stakeholders.
• Resourceful problem-solver with a positive attitude and a genuine commitment to creating a great workplace experience for the Dallas team.
• Ability to lift and carry boxes or equipment up to 25 lbs as needed during office setup and ongoing operations.
• Bachelor’s degree from an accredited institution.

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