Office Administrator (Contract)

Burnett Specialists

Houston, TX

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JOB DETAILS

SKILLS

Administrative Certification, Administrative Skills, Billing, Calendar Management, Communication Skills, Conference Management, Contract Management, Customer Support/Service, Detail Oriented, Document Management, Documentation, Event Management, Facilities Management, Financial Administration, Furniture, High School Diploma, Interpersonal Skills, Inventory Management, Mail Processing, Maintenance Services, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Onboarding, Operational Support, Order Delivery, Organizational Skills, Payment Processing, Plan Meetings, Presentation/Verbal Skills, Procurement Management, Property Management, Purchase Orders, Purchasing/Procurement, Record Keeping, Shipping/Receiving, Team Lead/Manager, Telephone Skills, Time Management, USPS (United States Post Office), Writing Skills

LOCATION

Houston, TX

POSTED

4 days ago

Burnett Specialists is partnering with a leading energy company in Downtown Houston who is seeking a polished and professional Office Administrator to support both the reception area and Office Services department with a wide variety of administrative, facilities, and operational tasks. This is a 36 month contract role and a great opportunity for someone who enjoys a fast-paced corporate environment, thrives on multitasking, and enjoys supporting office operations in a highly professional setting.

Position: Office Administrator

Location: Downtown

Parking: Free

Contract Duration: 36 months

Dress Code: Business Professional

Start: ASAP

RESPONSIBILITIES & ESSENTIAL DUTIES

Reception & Office Administration

Greet visitors, employees, and vendors in a professional manner while maintaining visitor security procedures.
Answer and direct incoming calls, deliver messages, and distribute incoming mail and correspondence.
Process, sort, distribute, and coordinate incoming and outgoing mail, packages, overnight deliveries, and courier services.
Maintain mailroom and shipping supply inventory and coordinate shipping requests with vendors and carriers.
Assist employees with shipping, postage, package tracking, and mail-related inquiries.
Perform general administrative duties including electronic filing, organizing, binding, reporting, and document management.
Schedule and coordinate meetings, conference rooms, appointments, and determine special equipment or room accommodation needs.
Maintain meeting room setup requests and ensure conference spaces are properly prepared and maintained.
Manage team calendars and assist with locating and scheduling conference room space.

Facilities & Operations Support

Support day-to-day building and office operations activities.
Coordinate office space planning initiatives including desk moves, restacks, and updating employee location maps.
Coordinate furniture installations, office moves, display setups, and vendor service needs.
Submit dock requests and coordinate vendor access with building management.
Assist with parking and transportation administration, including onboarding new parkers, account setup, profile maintenance, and tracking garage/metro assignments.
Order and coordinate office nameplates and maintain office records as needed.
Support office supply procurement and inventory management.

Vendor & Financial Administration

Coordinate vendor setup and supplier compliance activities.
Manage purchase orders, reconcile vendor invoices, and assist with payment processing.
Track monthly Corporate Facilities expenses and P-card activity.
Assist with permit renewals, USPS services, and other operational renewals.

Employee Support & Events

Support onboarding activities and Office Services orientation for new hires.
Process employee gym waivers and maintain associated documentation.
Assist with employee events and office-related activities.
Coordinate employee life event purchases as requested.
Support Fire Warden coordination and office safety initiatives.

Ticketing & Service Support

Monitor Office Services ticketing systems and assign requests appropriately.
Track and manage facilities-related service requests to ensure timely resolution.

QUALIFICATIONS

Education

High School Diploma or GED required.
Associates or Bachelors degree preferred.
Administrative certifications (CAP or similar) preferred.

Experience

Minimum 35 years of corporate receptionist, office administration, facilities coordination, or related experience.

Skills

Exceptional customer service and interpersonal skills.
Excellent verbal and written communication abilities.
Strong organizational skills with the ability to manage multiple priorities.
Ability to handle confidential information with discretion.
Self-motivated with strong attention to detail and time management skills.
Intermediate to advanced proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).
Experience with Adobe applications, Oracle systems, or related software preferred.
Ability to quickly learn new systems and applications.

HOUDT42

Office Administrator (Contract)

Burnett Specialists

Houston, TX

About the Company

Burnett Specialists

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