Momentum Environmental provides industrial cleaning, waste management, emergency response and remediation services. The Office Administrator is responsible for managing day-to-day administrative tasks to ensure the smooth operation of the office.
The Office Administrator reports to the Director of Operations and is responsible for a wide variety of office functions. This role involves handling communications, record keeping, and providing general support to staff and management.
Essential Responsibilities
- Manage correspondence, including emails, phone calls, and mail distribution.
- Organize and maintain office files, records, and databases.
- Schedule meetings, appointments, and travel arrangements.
- Order and manage office supplies and inventory.
- Coordinate facility maintenance and liaise with vendors or service providers.
- Ensure office operations comply with company policies and procedures.
- Creates purchase orders and enters expense receipts in accordance with company procedures.
- Creates and updates tracking spreadsheets in accordance with company procedures.
Position Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The following requirements are representative of the knowledge, skill and/or ability required by the position.
Core Competencies
- High emotional intelligence and ability to develop relationships/ trust with a team.
- Strong communication skills; both written and verbal.
- Structured thinker with strong organizational and multitasking skills.
- Ability to effectively interact with management, other departments, and vendors.
Specific Skills and Experience
- Proven experience as an Office Administrator, Administrative Assistant, or similar role.
- Excellent written and verbal communication skills.
- Proficient in Microsoft Office Suite (Word, Excell, Outlook, PowerPoint) and general office software.
- Attention to detail and problem-solving abilities.
- Ability to maintain confidentiality and professionalism.
- Knowledge of DOT regulated waste tracking a plus.