Litigation Legal Assistant

The Legal Assistant role provides comprehensive support to timekeeping roles within the Firm including Partners, Associates, and Paralegals primarily in civil litigation and some family law. Employees enjoy regular team-building activities, company events, and opportunities to connect outside of the office, fostering a strong sense of teamwork and community.

Join a well-established and highly respected law firm that values its people as much as its clients. Our client is seeking a Litigation Legal Assistant to become an integral part of their collaborative team. This is an excellent opportunity for a detail-oriented professional looking to grow their career in a supportive, family-focused environment.

This firm offers a hybrid work schedule, promotes a healthy work-life balance, and is committed to creating a positive workplace culture. Employees enjoy regular team-building activities, company events, and opportunities to connect outside of the office, fostering a strong sense of teamwork and community. They believe in investing in their people and provide long-term growth and development opportunities for those looking to advance their careers.

If you're looking for a firm where your contributions are valued, your professional growth is encouraged, and you can enjoy a rewarding career alongside a great team, this is the right opportunity for you!

The Legal Assistant role provides comprehensive support to timekeeping roles within the Firm including Partners, Associates, and Paralegals primarily in civil litigation and some family law. This role involves performing a variety and administrative and clerical tasks to ensure the efficiency of legal processes as well as provide exceptional client service.


Litigation Legal Assistant Responsibilities:

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• Prepare, type, and format correspondence, memos, and other legal documents, ranging from simple to highly complex, ensuring accuracy and professionalism
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• Proofread all documents for spelling, grammar, consistency, and formatting
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• Transcribe dictation as needed
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• Maintain electronic client files systematically, ensuring proper filing of emails, documents, and converted hard-copy materials
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• Open new matters and ensure accuracy of client information and compliance with firm procedures
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• Coordinate delivery of documents and projects through courier, hand delivery, or other required services
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• Manage telephone communications professionally, respond to client requests, and keep timekeepers informed of conversations and updates
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• Manage attorney calendars, travel arrangements, expenses, meetings, and practice group logistics
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• Review and edit time entries in Intapp Time to ensure accuracy before weekly and monthly deadlines
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• Proofread and process client billing memos and coordinate special billing arrangements when needed
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• Delegate tasks to Practice Group Support Specialists, administrative departments, and vendors to enhance workflow efficiency
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• Provide coverage and backup support for other timekeepers when team members are absent and coordinate vacation schedules to maintain seamless support
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Litigation Legal Assistant Desired Requirements:

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• High School Diploma or equivalent required
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• Associate or bachelor's degree preferred
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• 3+ years of equivalent training and experience in Litigation
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• Experience with litigation procedures and court filing requirements, with experience in Kent County preferred
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• Proficient in Microsoft Suites
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• Ability to work onsite in Grand Rapids
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