Graduate Assistant - Sports Medicine Administrative Assistant

University of the Incarnate Word

San Antonio, TX

JOB DETAILS
SKILLS
Administrative Skills, Communication Skills, Customer Support/Service, Detail Oriented, Diversity, Document Management, Documentation, Driver's License, Electronic Medical Records, Equal Employment Opportunity (EEO), Genetics, Insurance, Legal, Medications, Microsoft Office, Microsoft Word, Multitasking, Office Equipment, Operations, Presentation/Verbal Skills, Sports Medicine, Sports Science, Systems Administration/Management, Team Player, Training Program, Tuition Fees, University/School Policies, University/School Regulations, Writing Skills
LOCATION
San Antonio, TX
POSTED
18 days ago

Position Details

Position Information

Position Title Graduate Assistant - Sports Medicine Administrative Assistant Academic Year 2026-2027 UIW Mission

University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.

Position Summary

Graduate Assistant for the Sports Medicine Department (Athletic Training), performs duties that include: managing the EMR system; managing athletic training rooms, and performing other duties as assigned. The Graduate Assistant Sports Medicine Department (Athletic Training) reports directly to the Associate Director of Athletics-Sports Medicine.

Essential Functions

  • Manage, organize, and maintain assigned athletic training rooms, equipment, supplies and inventory.
  • Maintain computerized injury, treatment, incident, insurance, and medication forms and/or databases.
  • Communicate with department heads.
  • Manage check-in and check-out processes for all physician visits on campus and sports medicine physicals.
  • Facilitate Physicians clinic by providing physicians with equipment or supplies needed to conduct their assessment or visit.
  • Scan documentation into sports medicine shared drive and within EMR patient profiles.
  • Maintain documentation compliance within EMR system.
  • Management of a paper documentation.
  • Ensure each athletic training room is well-stocked with appropriate inventory for daily-use and has maintained sanitary standards of cleanliness each week.
  • Assistance in other duties as it pertains to the daily operations of athletic training facilities; daily cleaning, practice/game set-up and break down assistance.
  • Perform other duties as assigned.

Qualifications

Knowledge Skills and Abilities

  • Excellent customer service.
  • Exceptional organization and detailed-orientated skills.
  • Maintain professionalism at all times.
  • Proficiency in Microsoft Office.
  • Outstanding communication skills, written and verbal with the ability to communicate well with professional staff and peers.
  • Ability to multi-task and be both, team player and self starter.
  • Ability to use basic office equipment.
  • Ability to communicate both verbally and orally.
  • Ability to work effectively with individuals from diverse communities and cultures.
  • Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.

Required Education

Bachelor's Degree in Rehab Science or related field or Graduate student enrolled in Masters Science of Athletic Training program at UIW.

Required Work Experience

Clinical hours in sports medicine or related field.

Preferred Qualifications

None.

Required Certifications, Licenses or Registrations

Must have a valid driver license, driving record that is insurable by UIW insurance carrier, and be at least 21 years of age, as required to drive for UIW.

Work Hours

Monday - Friday with extended hours as needed to meet departmental goals.

Physical Demands

May require lifting of heavy objects items (supplies, inventory items, etc.)

Posting Details

Posting Details

Posting Number STU1607PO Number of Vacancies 1 Job Type Part Time Job Category Students Desired Start Date Multi-Hire Pool No Position End Date (if temporary) Reports to Senior Associate Athletic Director/Student Well Being Salary $2,100 + Tuition Waiver Open Date 06/17/2026 Close Date 05/15/2027 Open Until Filled No Special Instructions to Applicant

None.

EOE

UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).

Applicant Documents

Required Documents

  • Resume
  • Cover Letter/Letter of Application
  • Student Class Schedule

Optional Documents

  • Other Document

Supplemental Questions

Required fields are indicated with an asterisk (*).

    • Are you a UIW Graduate student?
  • Yes

  • No

  • Applied - Awaiting Acceptance

    • What is the major of your Graduate Degree?

(Open Ended Question)

    • How many clinical hours do you have in sports medicine or a related field?

(Open Ended Question)

About the Company

U

University of the Incarnate Word

One of the leading comprehensive universities in Texas, the University of the Incarnate Word in San Antonio strives to educate men and women who will become concerned and enlightened citizens with values developed in a Judeo-Christian tradition. In 1881 the Sisters of Charity of the Incarnate Word founded Incarnate Word College as a center of higher education for young women. The college was admitted to membership in the Association of Colleges and Secondary Schools in 1919, and joined the Texas Association of Colleges as a senior college in 1920. The Graduate Studies division was established in 1950. Male students were first admitted into the college's undergraduate programs in 1970. Incarnate Word College became the University of the Incarnate Word in 1996. Today, UIW is a Hispanic-Serving Institution under federal guidelines.

UIW is the largest Catholic university in Texas and the fourth-largest private university in the state. The enrollment reflects the diversity of South Texas, as more than 60 percent of the students are from racial or ethnic minority groups. UIW is ranked No. 1 nationally among faith-based universities in the conferring of bachelor’s degrees to Hispanics by the Hispanic Outlook in Higher Education Magazine, and No. 6 nationally among all private, not-for-profit universities. International students comprise 14% of the student body, and they represent over 70 countries. Seventy-five percent of the students depend upon financial aid. A majority of the students are first-generation college attendees.

UIW offers 80 undergraduate and graduate fields of study, including the Ph.D. in Education and doctoral degrees in pharmacy (Pharm.D.), optometry (OD), nursing practice (DNP), physical therapy (DPT) and business administration (DBA). UIW is one of twenty universities in the U.S. with an optometry program, while the pharmacy school is the only one in Texas at a private university. In fall, 2017, the School of Osteopathic Medicine will welcome its first class of students to a new facility at Brooks City Base.

In athletics, UIW is a member of the Division 1 Southland Conference. UIW fielded its first football team in 2009, which plays in Benson Stadium, named after New Orleans Saints owner Tom Benson.

With a student-to-faculty classroom ratio of 14:1, UIW is a wireless campus that provides students with an environment that encourages excellence in academics. As part of its international efforts, UIW has agreements for reciprocal education with 123 universities in 40 countries. It also operates academic sites in Mexico City and Irapuato, Mexico, and Heidelberg, Germany.

In 2017, UIW was chosen as one of the “Great Colleges to Work For” in a national survey by The Chronicle of Higher Education, the ninth year in a row it has received this prestigious distinction. UIW also made the national Top 10 Honor Roll for eight consecutive years, in the medium-sized classification for universities with enrollments between 3,000 and 9,999 students. The graduate nursing program has been recognized as one of the top 65 graduate programs nationally by U.S. News Media Group.

The University of the Incarnate Word is accredited to award baccalaureate and graduate degrees by the Commission on Colleges of the Southern Association of Colleges and Schools. It also is accredited by the Texas Education Agency, the Association of Collegiate Business Schools and Programs, the Council of Baccalaureate and Higher Degree Programs of the National League for Nursing, the Board of Nurse Examiners for the State of Texas, the Commission on Accreditation of Allied Health Education Programs, the Joint Review Committee on Educational Programs in Nuclear Medicine Technology, the American Music Therapy Association, the Council of Education of the Deaf, the American Dietetic Association, and the Accreditation Council for Pharmacy Education.

COMPANY SIZE
500 to 999 employees
INDUSTRY
Education
FOUNDED
1881
WEBSITE
http://www.uiw.edu/