Full-Time Project Administrative Assistant

Full-Time Project Administrative Assistant

Job Category: Construction Engineering

Employment Type: Full-Time

Work Location: On-site

Address: LaSalle Street Tampa, FL 33607, USA

Job Description

Administrative Duties

• Manage calendars, schedule meetings, for project personnel.
• Assist with invoice tracking, expense reporting, and budget documentation.
• Respond to internal and external inquiries with professionalism and accuracy.
• Support on-boarding of new project staff (file creation, credential requests, orientation paperwork).

Communication and Coordination

• Act as a point of contact between project managers, field personnel, subcontractors, and clients.
• Track outstanding items, follow up on deadlines, and keep teams informed of upcoming activities.
• Assist in coordinating project meetings, including logistics setup and document distribution.

Document and Data Management

• Maintain accurate logs for documents submitted, such as permits, and compliance requirements.
• Enter data into project management software systems such as SharePoint, or similar platforms.
• Perform quality checks for formatting, completeness, accuracy, and compliance with project standards.

Qualifications:

• Strong organizational, multitasking, and communication skills.
• Excellent written communication and attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to maintain confidentiality and handle sensitive information.
• Basic math skills for reviewing invoices and quantities.
• Two (2) years of secretarial and/or clerical experience a plus
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• FDOT Final Estimates Level I certification a plus

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.