Administrative Skills, Conference Management, Customer Support/Service, Database Administration, English Language, Event Management, Inventory Management, Logistics, Mail Processing, Marketing Communications, Microsoft Excel, Microsoft Outlook, Microsoft Word, Multilingual, On Site Support, Operational Support, Operations, Proofreading, Spanish Language, Telephone Skills, Time Management
Job ID 23390 – Receptionist, Administrative Support
Marketing & Communications Specialist
Location: Tampa, 33607 – This position is onsite
Pay: $20.00 per hour
Type: Contract, due to resignation, may go perm for the right fit but they need ASAP coverage
Schedule: 8AM - 5PM Monday thru Friday
Job description:
- Serve as the primary point of contact for incoming calls and emails, providing professional, courteous customer service and triaging inquiries to the appropriate parties.
- Support front desk operations, including reception coverage, greeting visitors, and coordinating headquarters tours.
- Manage administrative tasks such as maintaining databases, mailing lists, directories, and distributing mail and materials accurately and on schedule.
- Coordinate logistics for events and initiatives, including conference registration, materials preparation, mascot scheduling, and on-site support.
- Assist the Marketing and Communications team with daily operations, including proofreading, inventory management, and organizing physical and digital assets.
Nice to have:
- Bachelor’s degree
- Bilingual: Spanish/English
Requirements:
- Must have (3) years of front desk / administrative support experience
- Must be proficient in MS Word, Outlook, and Excel
- Must be proficient with multi-line switchboard/phone
- High school diploma or equivalent
- Background check required
- Drug screening required