FAMILY CARE ADMINISTRATIVE SPECIALIST, NF-3

MCCS Job Opening Information

Position/GradeFAMILY CARE ADMINISTRATIVE SPECIALIST, NF-3 LocationMARINE AND FAMILY PROGRAMType of AppointmentREGULAR FULL-TIMEOpen Date01 JUNE 2026Close Date14 JUNE 2026Who May ApplyCURRENT MCCS MIRAMAR EMPLOYEES ONLYSalary$23.05 - $25.00 PER HOURHours of OperationPRIMARY HOURS: MONDAY - FRIDAY, 0730¿1600, WITH OCCASIONAL EVENING AND WEEKEND REQUIREMENTS, TO INCLUDE THE MCAS MIRAMAR AIRSHOW[ ] Health Card Required[X] Background Check Required[ ] Gun Control[ ] Drug Testing Position (DTP)[ ] Valid Drivers License Required

AMENDED TO REFLECT WHO MAY APPLY

06/02/2026

THIS POSITION IS FOR CURRENT MCCS MIRAMAR EMPLOYEES ONLY

Job Summary

Marine Corps Community Services (MCCS) is looking for the best and brightest to join our Team! MCCS is a comprehensive program that supports and enhances the quality of life for Marines, their families, and others in the Marine Corps Community. We offer a team oriented environment comprised of military personnel, civilian employees, contractors and volunteers who keep the organization functioning smoothly and effectively. As a service-oriented organization, we never waver in our commitment to our Corps.

Regular Full-time vacancies are eligible for the following Employee Benefits:

401(k) Retirement Plan with up to a 5% employer match

NAF Pension Plan, employee contribution only 1% (May be eligible to buy back Military Service time)

Medical and Dental Insurance

Inexpensive Life Insurance covers up to 3x your annual salary

Flexible Spending Accounts (Health and Dependent Care)

Health Savings Account

Short Term Disability Insurance up to 60% of your salary

Leave Donation Program for life¿s emergencies

Immediate Annual and Sick leave accrual

Tuition Assistance Program

This position is located at MCAS MIRAMAR. Candidates selected for this position will serve as a FAMILY CARE ADMINISTRATIVE SPECIALIST.

Major Duties

Under the direction of the Family Care Branch Head, coordinates and provides a wide variety administrative support to the Family Care Branch. Performs a variety of administrative duties requiring a substantial level of judgment, experience and discretion. Handle matters and situations of a confidential and sensitive nature with tact and diplomacy. Provides administrative support such as;

• Provide administrative and clerical support to Family care Branch staff, including but not limited to prepare PowerPoint presentations, printing/assembling training materials and handouts, coordinating session rooms, and reconfirming class or meeting attendance.
• Drafts, reviews and edits section correspondence for proper format, conformance to procedure, spelling, grammar, directives and typographical accuracy.
• Supports required data collection
• Prepares reports and maintains data collection systems and forms
• Creates and maintains databases
• Makes arrangements for meetings including space, time and child care.
• Prepares detailed or summary reports for meetings.
• Provide customers with information on and assistance with Family Care Branch programs.
• Establish the organizational flow of the processes, and provide status updates on program projects and program operations.
• Develops internal policies, procedures and work methods affecting administrative management operations.
• Collects, compiles and organizes information and data to meet administrative requirements.
• Reviews and interprets directives and regulations.
• Advises staff on development and implementation of local administrative directives and procedures.
• Maintains official files.
• Ensures compliance by managers and supervisors by reviewing and revising studies, reports, and correspondence for accuracy and format.
• Prepares correspondence and drafts instructions.
• Proactivity looks for operational efficiencies, and facilitates methods for automating reports and correspondence.
• Creates and complies information to generate reports, databases, spreadsheets, graphics, slide shows, and presentations.
• Manipulates data to meet presentation and report requirements.
• Enforces and trains employees on proper naval correspondence rules and correct grammar, spelling, capitalization and punctuation.
• Receives telephone callers, visitors, complaints and directs them to appropriate contacts when necessary. Receives and delivers messages to staff members.
• Maintains several shared mail box calendars, such as the conference room or program calendars.
• Routes incoming mail to staff and work sections.
• Establishes suspense dates to collect responses and submits information as required by requests.
• Serve as the Information System Coordinator (ISC) for the Family Care Branch¿s computer equipment, copier, printers, Global Address List (GAL) profile updates, assets and data ports.
• Provides support for these items or liaisons with appropriate department or business to troubleshoot.
• May perform support functions such as;
• Gathering statistical data
• Monitoring and reporting on support budgets
• Assisting in developing financial plans and obligating funds
• Orders and maintains stock of office supplies
• Recording and distributing meeting minutes
• May serve on a variety of advisory committees.
• Serves as a safety officer and facility POC for building, ensuring policies are followed and issues are reported. Initiates work orders as needed.

Incumbent will handle sensitive information that is proprietary, privileged, confidential or otherwise legally exempt from disclosure. Safeguards sensitive information and prevents unauthorized reading, printing, retaining, copying or dissemination of information, messages, or correspondence in accordance with rules and regulations such as those covered by the Privacy Act, 5 USC 552(a), Health Insurance Portability and Accountability Act, Public Law 104-191, and DoD Directive 6025.18. Notifies the higher level supervisor and senders immediately when proprietary information has been released and advises on how to properly recover, and/or protect information.

Provides World Class Customer Service with an emphasis on courtesy. Assists customers and communicates positively in a friendly manner. Takes action to solve problems quickly. Alerts the higher-level supervisor, or proper point of contact for help when problems arise. Adheres to safety regulations and standards. Promptly reports any observed workplace hazards, and any injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate supervisor. Adheres to established standards of actively supporting the principles of the EEO program and prevention of sexual harassment.

Performs other related duties as assigned. This is a white-collar position where occasional lifting up to 20 lbs may be required.

Qualifications

Three years experience that demonstrates broad knowledge of administrative practices and principles.

Verifiable experiencing in performing a variety of clerical duties such as typing, filing, record keeping, preparing documents.

Skill to organize and coordinate multiple high visibility projects simultaneously.

Experience in preparing documentation and presentations in proper format in accordance with naval correspondence rules of grammar and punctuation is preferred

Skill to operate a personal computer, and associated peripheral equipment and software. Must have working knowledge of Microsoft Word, Excel, Outlook and PowerPoint. Strong experience with Microsoft Excel and creating and maintaining databases is preferred.

Knowledge of a variety of support functions such as: handling sensitive information that is proprietary, privileged, confidential or otherwise legally exempt from disclosure, gathering statistical data, monitoring and reporting on support budgets, assisting in developing financial plans; obligating funds, liquidating travel claims; maintaining stock of office supplies.

Must have excellent oral and written communications skills.

Must have ability to deal with issues associated with military lifestyle and a willingness to learn.

Must be able to accommodate a flexible work schedule to include some weekend and evening family briefs/programs.

Skill to deal with employees at various levels in the organization and to represent the branch or division with customers external to the organization.

How To Apply

All applications must be submitted online via the MCCS Careers website.

Resumes/applications emailed or mailed will not be considered for this vacancy announcement. To be considered for employment, the application or resume must be submitted online by 11:59 PM (ET) on the closing date of the announcement.

Note: To check the status of your application or return to a previous or incomplete application, log into your MCCS user account and review your application status.

Closing Statement

GENERAL INFORMATION: Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, sex, GINA, political affiliation, membership or non-membership in an employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position. This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis.

It is Department of Navy (DON) policy to provide a workplace free of discrimination and retaliation. The DON No Fear Act policy link is provided for your review: https://www.secnav.navy.mil/donhr/Site/Pages/No-Fear-Act.aspx

As part of the employment process, Human Resources Division may obtain a Criminal Record Check and/or an Investigative Consumer Report. Employment is contingent upon the successful completion of a National Agency Check and Inquiries (NACI). For all positions requiring access to firearms or ammunition, the Federal Government is prohibited from employing individuals in these positions who have ever been convicted of a misdemeanor crime of domestic violence, or a felony crime of domestic violence adjudged on or after 27 November 2002. Selectees for such positions must submit a completed DD Form 2760, Qualification to Possess Firearms or Ammunition, before a final job offer can be made.

Direct Deposit of total NET pay is mandatory as a condition of employment for all appointments to positions within MCCS.

Required Documents:

• Education/certification certificate(s), if applicable.
• If prior military, DD214 Member Copy

This activity is a Drug-free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated. Federal employees have a right to a safe and secure workplace, and Marines, sailors, and their family members have a right to a reliable and productive Federal workforce.

Involuntarily separated members of the armed forces and eligible family members applying through the Transition Assistance Program must submit a written request/statement (may be obtained from the MCCS Human Resources Office) and present ID card with "TA" stamped in red on front of card.

INDIVIDUALS SELECTED FROM THIS ANNOUNCEMENT MAY BE CHANGED TO PART-TIME OR FULL-TIME AT MANAGEMENTS DISCRETION WITHOUT FURTHER COMPETITION.

ALL ONLINE APPLICATIONS MUST BE RECEIVED BY 1159PM EASTERN TIME (ET) ON THE CLOSING DATE LISTED IN THE JOB POSTING.