Executive Receptionist - C-Suite Administrative Coordinator (Oil & Gas)

Rose International

Houston, Texas

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JOB DETAILS

SALARY

$30–$35 Per Hour

JOB TYPE

Temporary

SKILLS

Access Control, Administrative Skills, Artificial Intelligence (AI), Audiovisual, Board Meeting, Business Administration, Catering Services, Communication Skills, Conference Management, Construction Safety, Establish Priorities, Event Management, Executive Assistant Skills , Facilities Management, Facilities and Maintenance, High School Diploma, Identify Issues, Incident Response, Leadership, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Product Family, Microsoft Word, Multitasking, Oil and Gas, Operational Communications, Operations, Organizational Skills, Presentation/Verbal Skills, Records Management, Schedule Development, Security Compliance, Security Protocols, Writing Skills

LOCATION

Houston, Texas

POSTED

4 days ago

Executive Receptionist / Administrative CoordinatorEducation: High School Diploma or GED required. Associate's or Bachelor's degree in Business Administration, Communications, or a related field preferred.Requirements: Minimum 8-10 years of executive receptionist, executive assistant, or administrative support experience. Experience supporting senior executives and/or C-Suite leaders within a large corporate environment. Strong understanding of professional corporate office etiquette and executive-level interactions. Excellent organizational, prioritization, and multitasking abilities. Strong verbal and written communication skills. Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams). Experience with visitor management and access control systems. Ability to maintain strict confidentiality and handle highly sensitive information. Professional demeanor, executive presence, and polished appearance. Ability to work independently and effectively under pressure in a fast-paced environment. Willingness to learn and leverage AI tools, including Microsoft Copilot. Ability to adapt to changing priorities and support multiple stakeholders simultaneously.Preferred Qualifications: Experience supporting C-Suite executives within the Oil & Gas industry. Experience working on executive or secured floors with enhanced security protocols. Demonstrated experience coordinating executive events, board meetings, and VIP visits. Proficiency with Microsoft Copilot or other AI-enabled workplace productivity tools. Strong leadership presence with the ability to influence and promote digital transformation initiatives. Experience managing executive communications and interacting with senior business leaders. Knowledge of conference room technology and AV equipment troubleshooting. Experience coordinating with external vendors, facilities teams, and security personnel.Position Summary: We are seeking a highly professional Executive Receptionist / Administrative Coordinator to support executive leadership and oversee daily operations for a prominent executive floor. This individual will serve as the first point of contact for executives, business partners, and visitors while ensuring efficient administrative support, security compliance, and exceptional service. The ideal candidate will have significant experience supporting C-Suite executives within a large corporate environment and excel at maintaining professionalism, confidentiality, and operational excellence.Key Responsibilities: Manage conference room scheduling, bookings, and overall floor activities. Control access to the secured executive floor and oversee visitor management processes. Operate in accordance with enhanced floor security protocols and corporate security requirements. Greet and assist executive visitors, clients, and business partners with a high level of professionalism. Maintain executive common areas, conference rooms, kitchens, and refrigerators to ensure readiness for meetings and events. Coordinate incoming and outgoing mail, deliveries, and courier services. Submit and track floor maintenance and facilities requests. Maintain and update the Level 49 floor plan and related administrative records. Manage and maintain the executive floor distribution list. Provide administrative support and relief coverage for executive assistants, including priority support for the Upstream President and DM&C President offices. Coordinate high-level meetings, executive events, and catered functions. Liaise with vendors, including catering, maintenance, and facilities providers. Assist with executive floor communications and operational initiatives. Perform additional administrative and special project duties as assigned.Additional Responsibilities: Support emergency preparedness activities, including building safety drills and incident response coordination. Provide basic troubleshooting and support for conference room audiovisual (AV) equipment and meeting technology. Coordinate with facilities, security, and maintenance teams to ensure a seamless executive floor experience. Promote and support digital tools and technology adoption, including AI-powered solutions such as Microsoft Copilot.**Only those lawfully authorized to work in the designated country associated with the position will be considered.****Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements.**

About the Company

Rose International

Founded in 1993 by Sue Bhatia, Rose International is one of the nation's leading minority- and woman-owned providers of Staffing and Total Talent Solutions. We serve companies in all 50 states and employ thousands of people across the country.

COMPANY SIZE

2,500 to 4,999 employees

INDUSTRY

Staffing/Employment Agencies

WEBSITE

https://www.roseint.com/

Executive Receptionist - C-Suite Administrative Coordinator (Oil & Gas)

Rose International

Houston, Texas

About the Company

Rose International

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