Corporate Receptionist / Administrative Assistant (Contract)
- Location: Downtown Houston (In-Office Only)
- Parking: Validated parking available; garage located approximately 2 blocks away
- Schedule: MondayFriday, 8:00am 5:00pm (1-hour lunch)
- Assignment Length: 69 month contract with strong potential to convert to permanent based on performance
- Target Start Date: As soon as possible
- Pay Rate: $20$24 per hour
About the Role
We are seeking a polished, professional Corporate Receptionist to serve as the welcoming face of a global corporate headquarters. This is a blended role that combines front-desk reception with administrative and workplace support responsibilities. The ideal candidate brings a strong hospitality mindset, prior corporate-facing experience, and the ability to thrive in a high-visibility, professional environment.
This role works closely with senior leaders, visitors, and internal teams and plays a key part in maintaining a seamless, welcoming, and well-organized workplace experience. Attendance and reliability are critical, as this position anchors daily front desk operations.
Key Responsibilities
Front Desk & Visitor Experience
- Create a welcoming, professional atmosphere by proactively engaging with employees, guests, and vendors.
- Register and check in visitors, coordinate with hosts and security, and manage parking validations.
- Maintain accurate visitor logs and records.
- Serve as the primary point of contact at the front desk, ensuring confidentiality and professionalism at all times.
Workplace & Administrative Support
- Manage a shared workplace inbox, responding to requests and routing items appropriately.
- Support internal teams with administrative overflow work, including invoicing, data entry, Excel- and PowerPoint-heavy tasks, and portal submissions.
- Take ownership of corporate office invoicing, including attaching documentation and submitting invoices through internal systems.
- Conduct daily walkthroughs of conference rooms, amenity spaces, and food & beverage areas to ensure space readiness and presentation standards are met.
Events, Food & Beverage Support
- Provide hands-on support for meetings and events, including catering coordination and beverage service as needed.
- Assist the Workplace/Events lead with setup, breakdown, and logistics.
- Ensure food and beverage areas remain clean, organized, and stocked throughout the day.
What Were Looking For
Required Qualifications
- 35 years of experience in a front desk, receptionist, hospitality, or administrative role.
- 13 years of experience supporting a corporate office environment with senior leaders or executives.
- Strong customer service and hospitality orientation.
- Excellent communication skills with a natural ability to engage and build rapport.
- Proficiency in Microsoft Excel, PowerPoint, and general office systems.
- Ability to multitask, stay organized, and handle competing priorities in a fast-paced environment.
- Dependable, punctual, and committed to consistent in-office attendance.
Preferred Qualifications
- Experience supporting workplace operations, events, or facilities teams.
- Exposure to invoice processing, portals, or smart sheettype tools.
- Hospitality (hotel, concierge, executive services) background is a plus.
Who Thrives in This Role
- Individuals who are warm, approachable, and confident engaging with new people daily.
- Professionals who take initiative and ask thoughtful questions.
- Problem-solvers who are resourceful, detail-oriented, and proactive.
- Candidates who maintain high standards of presentation and professionalism.
- Those who enjoy being the go-to person and take pride in delivering an exceptional client and employee experience.
Work Environment & Expectations
- Fully in-office role with frequent movement throughout the building, including daily walks and off-desk coordination using internal tunnels.
- Business professional dress code.
- Collaborative, family-style team culture that values positivity, accountability, and teamwork.
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