Construction Office Manager / Office Administrator

Be the Organizational Hub of a Growing Construction Team

We are seeking a dependable, highly organized Construction Office Manager / Office Administrator to support day-to-day office operations and help keep construction projects, billing records, and administrative processes organized.

This role is ideal for an experienced administrative professional who is comfortable working with contracts, purchase orders, invoices, job expenses, receipts, and labor-hour tracking. The successful candidate will work closely with company leadership and serve as an important point of contact for employees, customers, vendors, and project-related communications.

The position offers flexibility based on experience. A candidate with strong construction-office knowledge may take on broader responsibility, while someone with solid administrative skills and the ability to learn may receive additional training.

Position Overview

As the Construction Office Manager / Office Administrator, you will manage essential office functions, prepare project and billing documents, maintain accurate records, and support communication between the office, field teams, customers, and vendors.

This position requires strong attention to detail, professionalism, organization, and the ability to manage several priorities at once. Construction-industry experience is helpful, particularly for candidates familiar with project documentation, job-cost tracking, or contractor billing processes.

Key Responsibilities

Construction Administration

• Create and generate customer contracts
• Prepare purchase orders for materials, vendors, and project-related needs
• Create and process invoices
• Maintain organized project, customer, vendor, and office records
• Assist leadership with construction-related administrative tasks
• Help maintain consistent office procedures and documentation
• Support the organization of active and completed job files

Job Expense and Billing Support

• Track job-related expenses
• Organize and record receipts
• Track employee and field labor hours for billing purposes
• Collect supporting documentation needed for customer invoices
• Help ensure billing information is complete, accurate, and properly organized
• Assist with administrative tracking related to project costs and business operations
• Work closely with leadership and bookkeeping functions as needed

Phone and Communication Support

• Answer incoming office phone calls professionally
• Return calls and follow up on messages
• Respond to customer, vendor, and employee emails
• Serve as a central point of contact for office-related communications
• Direct questions and requests to the appropriate person
• Maintain a responsive and professional office presence

General Office Management

• Manage daily office operations and administrative activities
• Maintain organized digital and physical files
• Coordinate office supplies, equipment, and vendor needs
• Assist with scheduling, appointments, and internal coordination
• Support leadership with special projects and administrative assignments
• Help improve office organization, workflows, and recordkeeping
• Handle sensitive company, employee, and customer information with discretion

Technology Requirements

Candidates should be comfortable using:

• Microsoft Excel
• Microsoft Word
• Email platforms
• Dropbox
• General office computers, printers, scanners, and related technology

The company expects to introduce a new business-management platform in the future. The successful candidate should be comfortable learning new systems and adapting to updated processes.

Qualifications

• Previous experience as an office manager, office administrator, administrative assistant, executive assistant, construction administrator, or similar professional
• Strong organizational and multitasking skills
• High attention to detail and accuracy
• Strong written and verbal communication skills
• Professional phone and email manner
• Ability to work independently and follow through on assignments
• Comfort preparing documents and maintaining detailed records
• Proficiency with Excel, Word, email, and Dropbox
• Ability to organize contracts, purchase orders, invoices, receipts, and expense records
• Ability to handle confidential information appropriately
• Dependable, proactive, and team-oriented approach
• Willingness to learn company-specific construction and billing processes

Preferred Experience

• Administrative experience with a construction company, contractor, remodeling company, or related business
• Experience preparing contracts, purchase orders, or invoices
• Familiarity with job-cost or project-expense tracking
• Experience tracking labor hours for billing or payroll-related purposes
• Experience supporting bookkeeping or accounting functions
• Familiarity with construction terminology, project documentation, vendors, and subcontractors
• Experience learning or implementing office-management software

Compensation

Salary range: $50,000-$70,000 per year, commensurate with experience.

Compensation will be determined based on the candidate's administrative background, construction-industry knowledge, technical ability, and the amount of training required.

Candidates with significant construction-office, billing, or operational experience may qualify toward the higher end of the range. Candidates with strong general administrative experience and the ability to learn may be considered at a level appropriate to their qualifications.

What We Offer

• Stable, long-term career opportunity
• Direct interaction with company leadership
• Meaningful responsibility within the company's daily operations
• Professional and collaborative work environment
• Opportunity to help improve office systems and processes
• Exposure to construction administration, project documentation, and billing
• Opportunity to grow as the company adopts new technology and operational systems

Why This Role Matters

Accurate contracts, purchase orders, invoices, receipts, job expenses, and labor records are essential to keeping construction projects organized and properly billed.

The person in this role will help connect office administration with field operations, customer communication, vendor coordination, and financial recordkeeping. This is an important position for someone who enjoys bringing structure to a busy environment and making sure critical information does not fall through the cracks.

How to Apply

Please submit a resume outlining your administrative experience.

Applicants should be prepared to describe their experience with:

• Contracts, purchase orders, and invoicing
• Expense, receipt, or billing documentation
• Labor-hour tracking
• Excel, Word, email, and Dropbox
• Office phone and customer communication
• Construction, contractor, or project-based businesses
• Learning new office or business-management software

Qualified candidates may be contacted to clarify their experience and discuss the level of training that may be required.