Catholic Charities - Administrative Assistant

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com . The role is based onsite in Boston and supports a nonprofit human services organization focused on providing community assistance, housing, childcare, and economic empowerment programs.

This Administrative Assistant contract position offers $27/hour and follows a Monday-Friday, 9:00 AM-5:00 PM schedule with a one-hour lunch. The role is based onsite in Boston and supports a nonprofit human services organization focused on providing community assistance, housing, childcare, and economic empowerment programs. This is a 3-6 month maternity leave coverage assignment with potential for permanent hire.

Key Responsibilities:

• Provide administrative support to senior leadership, including calendar management and meeting coordination.
• Prepare meeting notes, presentations, slide decks, and briefing materials.
• Coordinate office supply inventory and general office operations.
• Process invoices and assist with financial reporting and documentation.
• Support policy updates and internal communications.
• Assist with recruiting activities, interview scheduling, and job posting management.
• Support onboarding, background screening, orientation materials, and employee records maintenance.
• Coordinate exit interview processes and routine HR correspondence.
• Assist with audits, contract administration, credit card program support, and financial file management.
• Maintain gift card distribution records and support department operations as needed.

Qualifications:

• Associate's or Bachelor's degree preferred, or equivalent experience.
• Minimum 5+ years of administrative assistant experience, preferably supporting senior leaders or multiple departments.
• Strong organizational, multitasking, and time management skills.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to handle confidential employee and financial information with discretion.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience with HRIS, ERP, or similar business systems preferred.
• Nonprofit, healthcare, or human services industry experience preferred.
• Valid driver's license and reliable transportation for occasional local travel.
• Ability to work independently and take initiative.

Qualified candidates encouraged to apply for immediate consideration.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)