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Business Admin Specialist II

University of Florida

Gainesville, FL

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JOB DETAILS
SALARY
$26.44–$29.81 Per Hour
SKILLS
Accounting Policies, Analysis Skills, Business Administration, Communication Skills, Customer Support/Service, Federal Laws and Regulations, Financial Analysis, Financial Operations, Financial Planning, Financial Reporting, Financial Transactions, Forecasting, Head of Finance, Journal Entries, Microsoft Office, Operations Management, Organizational Skills, PCard Transaction, Payroll Software/Services, Presentation/Verbal Skills, Problem Solving Skills, Purchasing/Procurement, Regulations, Reimbursement, Reporting Skills, Service Delivery, State Laws and Regulations, Team Player, Time Management, Writing Skills
LOCATION
Gainesville, FL
POSTED
11 days ago
The CFO Shared Services Center, located in the Chief Financial Officer's Office, is seeking an enthusiastic and qualified Business Administration Specialist II. As the second level of a three-level series, this position works closely with campus core offices, departments, and colleges to provide high level expertise for complex transactions and facilitate advances in service delivery and efficiency. The Business Administration Specialist II serves campus by providing support in monitoring, processing, reviewing, and approving transactional activities related to commitment accounting and fiscal processes. Independent judgment, initiative, and ability to coordinate a variety of tasks in a fast-paced environment characterizes this position.
Classification Title:

Business Admin Specialist II

Classification Minimum Requirements:

High school diploma or equivalent and three years of relevant experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

Job Description:
  • General Fiscal Operations: Ensures the effective and efficient fiscal operations of assigned units.  Ensures that all programs, activities, and transactions comply with university, state, and federal regulations. Processes all aspects of fiscal and payroll transactions including, but not limited to, travel, procurement, invoice payment, expense reimbursement, journal entries, and PCard transactions. Prepares journal entries such as expense corrections and transfer journals.

 

  •  Customer Service: Provides ongoing fiscal support to assigned units and DSOs, ensuring exceptional customer service. Acts as the main point of contact for fiscal questions. Researches, analyzes, and resolves complex transaction issues, including interpreting and explaining complex policies and procedures. Reviews and researches transactions to provide information as requested.

 

  •  Responsible for assisting or filling in for fiscal or HR/payroll transaction services as needed to cover for other team members’ absences and/or increased volume to ensure seamless continuity of service to customers. May also temporarily assist or fill in for financial staff at the customer’s site when short-term vacancies exist. Depending upon the customer’s area of need, works with customer’s management to initiate transactions.

 

  • Financial Analysis & Report: Supports the preparation of reports which summarize and forecast business activity and financial performance. Prepares monthly reports of financial activity and supports the preparation and analysis of other ad hoc requests.

 

  • Assists in the analysis of financial information for planning and control purposes.
Expected Salary:

$26.44-$29.81 /hr.

Preferred:

This position must be proficient in Microsoft Office and experience with University of Florida operations is preferred. 

Ability to maintain effective working relationships with others; to understand, interpret, and apply applicable rules, regulations, policies, and procedures; to effectively communicate orally and in writing; to complete work according to scheduled deadlines; to work with limited supervision; to utilize problem solving skills and exercise sound judgement; and to work independently is highly preferred.

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This position is eligible for Veteran’s preference. If you are claiming Veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.

Health Assessment Required:No

 

About the Company

U

University of Florida