ADMINISTRATIVE SPECIALIST
Salary
$2,134.00 - $2,705.65 Biweekly
Location
611 Walker Street
Job Type
Full Time
Job Number
38961
Department
HUMAN RESOURCES
Division
HRD-STRATEGIC BENEFITS ADMIN & OPS
Opening Date
06/04/2026
Closing Date
6/11/2026 11:59 PM Central
POSITION OVERVIEW
Applications accepted from: All Person Interested
Job Classification: Administrative Specialist
Department: Human Resources
Division: HRD-Strategic Benefits Administration & OPS
Reporting Location: 602 Sawyer St., Suite 410 Subject to Change
Workdays & Hours: MONDAY - FRIDAY 8:00 AM - 5:00 PMSubject to Change*
DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS
We are currently seeking an Administrative Specialist that will perform professional administrative functions related to scheduling new patients, inquiry response management, preparing communication materials, developing and implementing limited EAP programs, policies and procedures for the Employee Assistance Program (EAP) team. This role will serve as the communications and data management hub for the team. The selected candidate will create high level databases, spreadsheets, communications and tracking systems for various EAP initiatives, with a proficiency of super-user in Microsoft Word, Excel, and PowerPoint. Will coordinate meetings (virtual and in-person) and programs, involving internal and external partners and resources.
Responsibilities include, but not limited to the following:
WORKING CONDITIONS
There are no major sources of discomfort, i.e. essentially normal office environment with acceptable lighting, temperature and air conditions.
MINIMUM REQUIREMENTS
EDUCATION REQUIREMENTS
Requires a Bachelors degree in Business Administration, Liberal Arts, or a related field.
EXPERIENCE REQUIREMENTS
Three years of administrative experience are required. Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.
LICENSE REQUIREMENTS
None
PREFERENCES
A strong preference will be given to candidates that have experience as an office manager for a mental health or medical office. Experience with EMR applications such as EPIC, Cerner, etc. will be given strong consideration. Preference shall be given to those candidate(s) that possess excellent verbal and written communication skills. Detail oriented, with the ability to multi-task, prioritize and quickly adapt to a fast-paced and changing environment. Advanced computer skills; document production and experience with the Adobe suite, Microsoft Teams, Microsoft Forms, and Excel reports. Demonstrated project management experience is a plus.
Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.
GENERAL INFORMATION
SELECTION / SKILLS TESTS REQUIRED
Department may administer skills assessment test
SAFETY IMPACT POSITION No
SALARY INFORMATION
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.
Pay grade: 20
APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during posting opening and closing dates shown. Applications must be submitted online at: www.houstontx.gov.
To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call (346) 887-3238.
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information.
Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.
If you need special services or accommodations, call (346) 887-3238 (TTY 7-1-1).
If you need login assistance or technical support call 855-524-5627
EOE Equal Opportunity Employer
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individuals sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.
The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:
For plan details, visit http://www.houstontx.gov/hr/benefits.html
01
Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marines Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?
02
Are you a current City of Houston employee?
03
What best describes your highest level of education?
04
How many years of professional administrative experience do you have?
05
In your past employment, with which software applications are you proficient and have work experience?
06
In your past employment, do you have working experience with the following? (Check all that apply)
07
Please describe your administrative experience SPECIFIC to working for a mental health and/or medical facility scheduling patients. (See Resume is not acceptable, if no experience please insert N/A)
Required Question
Employer City of Houston
Address 901 Bagby St
Houston, Texas, 77002
Website https://www.houstontx.gov/