Administrative Specialist - (DPBO)
Salary
$2,134.00 - $2,705.65 Biweekly
Location
611 Walker Street
Job Type
Full Time
Job Number
39103
Department
Houston Information Technology Services
Division
HITS - RESOURCE MANAGEMENT
Opening Date
07/01/2026
Closing Date
7/9/2026 11:59 PM Central
POSITION OVERVIEW
Applications accepted from: ALL PERSONS
Division: DATA PRIVACY & BUSINESS OPERATIONS MANAGEMENT
Reporting Location: 611 WALKER
Workdays & Hours: MONDAY - FRIDAY 8:00 AM - 5:00 PMSubject to Change
DESCRIPTION OF DUTIES / ESSENTIAL FUNCTIONS
Performs varied executive level, professional and administrative functions in the research; development, interpretation and implementation of the assigned departments fiscal and operational policies and procedures. Directly supports an Executive and handles material of a sensitive nature. Prepares, edits and revises correspondence, directives, agendas and other documents on various departmental matters. Responds to email, written and telephone inquiries giving proper directions to all recipients. Actively participates in departmental organization and operational projects; prepares a variety of reports via SAP. Create, index and store electronic files. Maintain electronic records for the department. Prepares and analyzes the divisional budget and budget revisions, manages expenditures and monitors line-item balances. Create purchase requisitions to support divisions with all IT procurements. Assist with the procurement process by obtaining procurement related vendor documents from vendors (i.e. Affidavit of Ownership, Insurance and Endorsement documents, COH Drug Policy forms, etc.). Prepare letters of authorization (LOA) for all contract related procurements and track contract spend for IT contracts and IT enterprise contracts supporting all City of Houston Departments. Obtain verification for services/goods and enter SAP goods/material receipts. Provides support to departmental staff in various activities necessary to attain operational goals. Participates in special projects as assigned by the department/division head. Will assist in document management as well as divisional task coordination. This position will require a high level of confidentiality.
WORKING CONDITIONS
This position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort in a normal office environment.
MINIMUM REQUIREMENTS
MINIMUM EDUCATION REQUIREMENTS
Requires a Bachelor's degree in Business Administration, Liberal Arts or a related field.
MINIMUM EXPERIENCE REQUIREMENTS
Three years of administrative experience required.
Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.
Minimum of one year of experience using SAP or a similar enterprise resource planning (ERP) system is required.
IMPACT OF ACTIONS
Errors in work could lead to moderate expenses and inconveniences. Work is typically performed under moderate supervision. The incumbent occasionally can function autonomously, with the supervisor available to answer questions as they arise.
MINIMUM LICENSE REQUIREMENTS
A valid Texas Driver's License and compliance with the City of Houston's policy on driving (AP 2-2).
Must be able to pass a criminal background check, obtain and maintain federally mandated security clearances where required.
PREFERENCES
Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.
GENERAL INFORMATION
SELECTION / SKILLS TESTS REQUIRED
Department may administer skills assessment test
SAFETY IMPACT POSITION: NO
SALARY INFORMATION
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification. The salary range is:
PAY GRADE: 20
OPENING DATE
CLOSING DATE: 7 days
APPLICATION PROCEDURES Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during posting opening and closing dates shown. Applications must be submitted online at: www.houstontx.gov. To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm.
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information.
Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.
If you need special services or accommodations, please call 832-393-0204: TTY 7-1-1.
EEO Equal Employment Opportunity The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individuals sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.
The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:
For plan details, visit http://www.houstontx.gov/hr/benefits.html
01
Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?
02
Which best describes your education?
03
Please indicate your level of proficiency in Microsoft Office products (Word, Access, Excel, PowerPoint, Outlook).
04
Are you familiar with Microsoft OneDrive?
Required Question
Employer City of Houston
Address 901 Bagby St
Houston, Texas, 77002
Website https://www.houstontx.gov/