Administrative Director
Job: Administrative Director
Address: Galleria
Type: Direct hire
Benefits: 100% paid medical, dental offered plus matching up to 3% IRA account.
Hours: 8:30-5:00 with a 30 minute lunch.
Parking: Paid parking.
Pay: $65,000 - 80,000 annually plus bonus
An established nonprofit organization is seeking an Administrative Director to lead it through a period of growth. The successful candidate will oversee all aspects of the organization, ensuring efficient and effective operations aligned with organizational goals. This multifaceted role spans human resources, facilities management, finance support, and administrative leadership. Top candidates thrive in fast-paced environments, are self-motivated, resourceful, and demonstrate strong operational judgment. Applicants should be inspired by the organizations mission and committed to advancing its impact.
Responsibilities- Manage database operations, including gift processing and donor acknowledgements with accuracy and timeliness
- Answer and screen phone calls, provide information, and fulfill requests as needed
- Evaluate workflows and procedures; recommend and implement process improvements to increase efficiency and reduce costs
- Lead hiring efforts, assign and review work, manage performance, and support staff development through training and learning opportunities
- Oversee human resources functions including staffing, benefits, compensation, training, and policy recommendations
- Manage purchasing of office equipment, furnishings, and supplies
- Administer rental contracts for office and warehouse space
- Supervise employee health insurance and property, event, and volunteer insurance programs
- Protect the organizations legal interests by working with counsel on compliance, claims, and risk management
- Analyze and evaluate vendor services, including insurance, benefits, and financial service providers
- Assist with annual tax audits and quarterly and annual tax filings
- Support the Board of Directors and committees by preparing reports, materials, and resources
- Collaborate closely with executive leadership, board leadership, development, and accounting teams to ensure financial goals are met
- Assist with preparation of the annual budget and manage expenditures within Board-approved limits
- Maintain profit and loss reporting for organizational events
- Oversee individual and agency programs and support the development of new initiatives based on community needs
Qualifications- Ability to learn and utilize DonorPerfect
- Proficiency in Microsoft Office Suite (Excel, Outlook, PowerPoint, Word)
- Strong organizational skills with the ability to manage multiple priorities and high attention to detail
- Excellent written and verbal communication skills
- Proven leadership and management capabilities with a results-driven mindset
- Strong donor and volunteer service orientation
- Energetic, adaptable, collaborative team player
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