Administrative Clerk

WSHB seeks an Administrative Clerk for its Tampa or Boca Raton office. This position is a full-time, onsite position Monday-Friday.

Position Responsibilities:

• • Assist with document management, file organization, and e-filing document and media downloads/uploads.
  • Assist with trial preparation (creating trial binders, making copies, etc.)
  • Assist attorneys and staff with daily administrative tasks.
  • Greet clients and guests in a professional manner.
  • Replenish Kitchen with supplies and keeping orderly.
  • Assist with the processing of daily incoming and outgoing mail.
  • Scanning, copying and saving of documents.
  • Assist with document management and physical file organization.
  • Set up and take down of Conference Rooms for depositions and meetings.
  • Interact with maintenance crews and vendors when Office Administrator is unavailable.
  • Ordering of supplies through Staples.
  • Assist with processing of invoices and maintaining of invoice matrix.
  • Assist with document retrieval for attorneys and staff.
  • Assist paralegals with processing of medical records and radiology imaging.
  • Assist with downloading and saving of deposition transcripts.
  • Assist with downloading and saving Court documents.
  • Assist with copying of CD/DVD's of imaging, medical records and pleadings for distribution.
  • Assist with voluminous mailings.

• • Minimum 5 years of experience as an administrative assistant or receptionist.
  • Minimum of 1 year experience in the legal field.
  • Proficient in MS Office (specifically, MS Word, MS Excel & Outlook).
  • Must be a self-starter who is well organized and can handle multiple tasks with the ability to prioritize work.
  • Must be a team player with a positive attitude.
  • Must be reliable and responsible.
  • Must be flexible and open-minded.
  • Ability to operate standard office equipment such as a computer, photocopier, postage machine, and scanner.
  • Excellent communication skills, both verbal and written.
  • Ability to work in fast paced environment while paying close attention to detail.
  • Professional appearance and demeanor.
  • Ability to work 8:00 a.m. - 5:00 p.m. Monday - Friday with exceptional attendance.