Administrative Clerk

• Communication: Answering and triaging phone calls, taking messages, and communicating with clients, vendors, and stakeholders.

• File Management: Organizing and maintaining files, both physical and electronic, ensuring easy access and retrieval of documents.

• Scheduling: Scheduling appointments for Sr. Executives, such as meetings, and travel arrangements for clients.

• Data Entry: Entering data accurately into databases and spreadsheets.

• Office Support: Handling incoming and outgoing mail, ordering office supplies and housekeeping supplies, and assisting with photocopying and mass emails to clients and families.

• Basic Bookkeeping: May assist with tasks like invoicing and tracking expenses for programs and specific departments.

• Reporting: Preparing data reports and presentations for Sr. Executive, sometimes with assistance from other team members as noted by Senior Executives.

• Customer Service: Providing a positive and professional experience for visitors and clients.

• Other Duties: May be asked to perform other tasks as needed, depending on the specific requirements of the role.

Qualifications:

• Education:

  Associate Degree in Business Administration, Human Services or related field.

• Experience:

  Must have senior level and or C-Suite 1 level experience and be have experience working in a high paced environment.

• Skills:

  Strong communication, organizational, and interpersonal skills are essential. Must be an excellent note taker and be able to type 55-70 WPM.

• Computer Skills:

  Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software is often required.

• Additional Skills:

  Familiarity with office equipment (copiers, printers, etc.) and basic bookkeeping skills is essential.

• strong organizational skills, computer literacy and the ability to multi-task.

• Experience with payroll and accounting is a plus.

Non-profit that works with children and families dealing with unaddressed trauma induced by neighborhood conflict.