ADMINISTRATIVE ASSISTANT- TRAINING
FLSA: NON- EXEMPT
Duties/Responsibilities:
- Support training staff in preparing training material and performing various tasks to ensure training sessions are organized and information is current.
- Serve as the first point of contact for internal and external inquiries, managing correspondence, phone calls, and calendars.
- Assist with scanning and filing tasks of the department.
- Prepare and maintain documents, reports and presentations as needed.
- Use and maintain training records and reports in the Learning Management System to ensure all staff compliance requirements are met in a timely manner.
- Assist with orientation activities, including but not limited to reviewing student and employee records to ensure accuracy.
- Undertake projects assigned by the training supervisor, which may involve collaboration with other Suncoast Community Health Centers administrative staff.
- Additional duties may and can be assigned as needed.
Required Skills/Abilities:
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Strong analytical and problem-solving skills.
- Ability to use office equipment, including computers, copy machines, fax machines, telephones, calculators, and more.
- Must be able to effectively manage workflow and maintain high-quality standards in environments where staffing levels may be below ideal, demonstrating the ability to prioritize tasks and collaborate with the team under pressure.
- Ability to prioritize tasks and to delegate them when appropriate.
- Ability to function well in a high-paced and at times stressful environment.
- Proficient with Microsoft Office Suite or related software.
- Perform additional tasks as needed to support the centers.
Education and Experience:
- High School Diploma or equivalent required.
- At least two years related experience preferred.
Physical Requirements:
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
- Must be able to travel to various center locations as required.