Administrative Assistant Support:
* Provides administrative support to department associates located at the Ybor
City location facility when needed. Composes, types, and distributes meeting
notes, correspondence, forms, and reports of moderate complexity and highly
confidential nature.
* Creates and maintains forms and spreadsheets to support department functions
and track activities and deadlines. Generates reports and gathers statistical
data as requested.
* Maintains and controls the department’s files, hard and electronic copies,
and serves as file manager for the department.
* Identifies and resolves problems in accordance with established procedures
and parameters with minimal supervision.
* Attends and assists staff at public outreaches, trainings, meetings, and
interviews. Records notes or minutes of meetings and/or interviews.
* Schedules and confirms conferences, meetings, and appointments for the
department.
· Schedules and coordinates business travel arrangements for the departmental
staff members; reviews, assists and prepares travel expense reports and submits
to the Finance Department for reimbursement.
* May complete and monitor purchase requisitions, correspondence and internal
request forms.
* Provides ongoing assistance and training to the department staff involving
the usage of various office machines, tools and equipment.
* Performs other duties as assigned.A
American Technology Consulting