Administrative Skills, Advertising Operations, Background Investigation, Calendar Management, Communication Skills, Construction Engineering, Corporate Communications, Customer Relations, Detail Oriented, Digital Certificates, Document Management, Document Tracking, Documentation, Follow Through, High School Diploma, Insurance Documentation, Inventory Management, Leadership, Logistics, Mail Processing, Microsoft Excel, Microsoft Office, Multitasking, Operational Support, Organizational Skills, Presentation/Verbal Skills, Purchasing/Procurement, Schedule Development, Shipping Documents, Supply Chain Management Software, Team Player, Technical/Engineering Design, Telecommunications Industry, Time Management, USPS (United States Post Office), Vendor/Supplier Management, Writing Skills
LOCATION
Tampa, FL
POSTED
Today
Administrative Assistant
Position at Triage Partners, LLC
Established and growing exponentially, Triage Partners is proud to celebrate over 20 years as a national leader in the telecommunications industry. With an unwavering focus on customer success and a team of talented professionals who drive our success, we deliver a full range of services including fiber and cable installation, telecom construction, engineering design, and integrated supply chain software solutions. We take pride in offering competitive wages, opportunities for growth, and a collaborative environment that empowers our employees to excel. Our mission is to deliver innovation and efficiency that meet the demands of an ever-evolving, fast-paced world.
As a member of our team, you must be:
Quality-driven – Trusted resources, providing quality services without question.
Team-oriented – Collaborative and cohesive, demonstrating relationships matter.
Innovative – Providing solutions and critical thinking, with an innovative approach.
Description:
The Administrative Assistant provides essential support for the day-to-day operations of Triage Partners' corporate office. This role oversees office administration, internal and external communications, scheduling, purchasing assistance, and inventory coordination. Serving as a key resource for leadership and corporate staff, the Administrative Assistant ensures office logistics and administrative functions are managed efficiently and professionally. Success in this position requires strong organizational skills, keen attention to detail, and the ability to effectively manage multiple priorities in a fast-paced environment.
Responsibilities:
Corporate Office Administration
Manage day-to-day administrative tasks for the corporate office
Maintain office organization, supplies, and shared workspaces
Monitor shared calendars and manage scheduling for corporate needs
Set appointments on behalf of corporate requests and leadership
Support general office operations and ad hoc administrative needs
Communications & Correspondence
Draft company letters and professional correspondence
Draft and distribute corporate communications in coordination with leadership
Ensure communications are accurate, timely, and aligned with company standards
Mail, Shipping & Logistics
Manage USPS mail, including receiving, sorting, and distributing correspondence
Send and receive packages and coordinate shipping needs
Track deliveries and maintain shipping documentation
Purchasing & Inventory Support
Assist with purchasing requests and vendor coordination
Track orders, receipts, and related documentation
Manage inventory of field supplies and office materials
Organize and maintain the office stock closet
Coordinate with internal teams to ensure required materials and supplies are available
Vendor & Documentation Management
Manage vendor Certificates of Insurance (COIs)
Track documentation and ensure records are current and organized
Coordinate with vendors as needed to obtain or update required documentation
Qualifications:
High school diploma required; associate's or bachelor's degree preferred
2+ years of experience in an administrative assistant or office support role
Strong organizational and time-management skills
Excellent written and verbal communication skills
High attention to detail and professionalism
Excel at Microsoft Office
Ability to manage multiple priorities independently
Personal Characteristics:
Reliable, proactive, and detail-oriented
Comfortable supporting executives and corporate leadership
Strong follow-through and ownership of responsibilities
Professional demeanor with internal and external contacts
Adaptable and responsive to changing priorities
Perks of Working at Triage:
Comprehensive benefits package, including but not limited to medical, dental, vision, and life
401K with Company Match
Medical and Dependent Care Flexible Spending Accounts (FSA)
Paid Sick Time
Holiday Pay
Paid Vacation Time
Referral Program
Career advancement opportunities
Continuous training and personal development opportunities
A quality Employee Recognition Program
Employment with Triage Partners, LLC is contingent upon successful completion of our background check and drug screen process.