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ADMINISTRATIVE ASSISTANT - SR. SECRETARY - Strategic Aerospace Department

Southwest Research Institute - Hourly

San Antonio, TX

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JOB DETAILS
JOB TYPE
Full-time
SKILLS
Administrative Skills, Aerospace and Defense, Communication Skills, Contract Creation, Course Administration, Defense Intelligence, Delivery Management, Document Control, Documentation Review, Driver's License, Expense Reports, Financial Reporting, Government, Government Administrative Support, High School Diploma, Interpersonal Skills, Microsoft Excel, Microsoft PowerPoint, Microsoft Visual Basic for Applications (VBA), Microsoft Word, Multitasking, Pivot Tables, Plan Meetings, Presentation/Verbal Skills, Proofreading, Schedule Development, Team Player, Technical Support, Technical Writing, United States Air Force (USAF), United States Citizen, Vlookups, Writing Skills
LOCATION
San Antonio, TX
POSTED
23 days ago

ADMINISTRATIVE ASSISTANT - SR. SECRETARY - Strategic Aerospace Department

16-01540

Who We Are:

The Strategic Aerospace Department within the Defense & Intelligence Solutions Division delivers cutting-edge engineering services to enhance the warfighter’s capabilities across bomber, tanker, and heavy aircraft platforms. We specialize in world-class research, design, and support, providing innovative solutions to modern challenges and legacy systems for the U.S. Air Force Global Strike Command, Department of Defense, allied nations, and the U.S. Government, ensuring mission readiness and technological superiority.

Objectives of this Role:
  • Provide administrative support to Department Director and Section Managers in development and delivery of contract deliverables.
  • Serve as a focal point for coordination of client meetings and distribution of meeting material.
  • Provide administrative support to Government programs when required.
  • Assist department Director on department administrative tasking.
Daily and Monthly Responsibilities:
  • Provide editorial support in the development of technical reports using tools such MS Word and MS Excel.
  • Support development of presentation material in MS PowerPoint.
  • Support development of travel request and subsequent expense reports for department staff.
  • Monitor and update employee timesheets.
  • Support development of financial report updates in MS Excel.
Requirements:
  • Requires a high school diploma or equivalent.
  • Secretarial/administrative assistant courses or related Associate college hours is preferred.
  • 10 years: Experienced Secretarial/Administrative Assistant with a strong focus on supporting technical and engineering teams. Skilled in working schedules, document control, technical reports, and correspondence.
  • 5 years: Certified in Microsoft Word/Excel with 5+ years of advanced experience. Proficient in Excel formulas (VLOOKUP, IFs), pivot tables, and macros (VBA). Skilled in Word styling, mail merge, TOCs, and complex formatting. Expertise boosts efficiency and accuracy.
  • 6+ years: Proficient with document preparation and proofreading. Ability to create, edit, and review documents for clarity, consistency, and accuracy. Able to multitask and adapt. Skilled in handling multiple responsibilities in fast-paced or changing environments.
  • 6+ years: Experience as a team Collaborator. Strong interpersonal skills to work effectively with diverse teams. Clear communication Skills. Strong verbal and written communication for drafting emails, memos, and reports.
  • A valid/clear driver's license is required.
Special Requirements:

Applicant selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information. Applicant must be a U.S. citizen.

Job Locations: San Antonio, Texas

For more information about this division, visit the Defense & Intelligence Solutions home page.

An Equal Employment Opportunity Employer: race, color, religion, sex, national origin, disability, and veteran status.

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About the Company

S

Southwest Research Institute - Hourly

We are R&D problem solvers providing independent, premier services to government and industry clients. Our multidisciplinary nature allows us to rapidly assemble diverse teams to tackle problems from multiple directions. We push the boundaries of science and technology to develop innovative solutions that advance the state of the art and improve human health and safety. Operating as a nonprofit since our 1947 inception, we work in the public’s best interest and toward the betterment of mankind.  At SwRI, we tirelessly pursue innovation and excellence in science and technology for the betterment of humankind. We support work on nearly 4,000 client projects at any given time through a wide range of technical competencies with 2,574 staff members in nine technical divisions. Client services include, but are not limited to, Automotive and Transportation, Biomedical & Health, Chemistry & Materials, Computers and Electronics, Defense & Security, Earth & Space, Energy & Environment, and Manufacturing & Construction. 

TECHNICAL DIVISIONS

  • Applied Physics-Developing advanced electronic and microelectronic devices, power supplies, voice and data communication systems, robot test services, and payloads
  • Applied Power-Using physical science research and applied engineering to produce sensors, instruments, and hardware used worldwide.
  • Center for Nuclear Waste Regulatory Analyses-Resolving technical and regulatory issues related to a potential geologic repository for spent nuclear fule and high-level radioactive waste.
  • Chemistry and Chemical Engineering-Performing research and technical services using chemistry and chemical engineering technology.
  • Defense and & Intelligence Solutions-Providing advanced direction finding and tracking systems through geolocation system development.
  • Fuels and Lubricants Research-Performing fuels and lubricants research activities to meet regulatory and competitive goals.
  • Intelligent Systems-Providing engineering services in resaerch and development of complex systems and equipment.
  • Mechanical Engineering-Improving safety, reliability, efficiency and life of new or existing mechanical components or systems.
  • Powertrain Engineering-Designing and developing vehicle and engine components to achieve performance and emissions goals.
  • Space Science & Engineering-Developing and managing advanced scientific payloads aboard satellites and sounding rockets.

PRESIDENT'S MESSAGE

Innovation in science and technology has been a hallmark of Southwest Research Institute since its earliest days. It's no exaggeration to say we are committed to advancing science and applying technology to benefit government, industry, and all humankind. That is our mission. Our multidisciplinary, collaborative approach allows us to successfully solve clients' most challenging problems. Today, we are a leader among independent, nonprofit research and development organizations. Our staff of 2,574 scientists, engineers, analysts, and support staff members continues to accomplish outstanding fundamental and applied engineering and research for clients from diverse segments of government and industry. Adam L. Hamilton, P.E, President and CEO

IN THE COMMUNITY
Our staff is expert at developing solutions that help build a better tomorrow today; and that practical, innovative spirit carries through to our community interactions. Staff members generously donate time and outher resources to support food drives, blood drives, and other
outreach programs. 
HONORS AND AWARDS
Southwest Research Institute has earned 43 R&D 100 awards since 1971. Each year R&D Magazine recognizes developments regarded as among the 100 most significant technical accomplishments. The Chicago Tribune dubbed the program "the Oscars of Invention". 
COMPANY SIZE
2,000 to 2,499 employees
INDUSTRY
Engineering Services
EMPLOYEE BENEFITS
Paid Sick Days, Parking, Professional Development, Employee Referral Program, Flexible Spending Accounts, Employee Events, Retirement / Pension Plans, Tuition Reimbursement, Health Care on Site, Merchandise Discounts, Military Leave, On Site Cafeteria
FOUNDED
1947
WEBSITE
http://www.swri.org/

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